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Heres a sample Thank You letter that you can use to get that dream job you have been waiting for: Your Name Your Address Your City, Province, PostalCode Your Phone Number Your Email Date Name Title Organization Address City, Province, PostalCode Dear Mr./Ms. My phone number is (XXX) XXX-XXXX.
How often I have organized a conference or arranged a Board meeting and after all the organization and planning it goes off without a hitch. I like organizing and feel satisfied when everything comes together nicely, but it takes a lot of work to get there. Have you ever been at an event that isnt well organized?
Does your boss ever organize a meeting behind your back? That makes it difficult when I am supposed to be organizing his calendar, but since I am responsible to organize his time and in spite of my frustration, I have to make it work. (for Mine does and it can cause problems with my scheduling. 411 Look Up 411.ca
If you have to answer the phone, deal with an email or attend to something for your boss, do so, as that is the nature of the admin job -- multi-tasking, but once you have done it, go right back to your to-do list, re-focus and continue what you were doing. Keep your desk organized with a place for everything. 411 Look Up 411.ca
I like to be prepared and I find life just works better for me at home, work and even on the bus, when I am organized and ready for whatever is coming up. I organize my desk so everything is within easy reach and makes sense to the way I like to work. I too, love to be organized and it only makes sense to be prepared.
The argument could be said that the role of the assistant is to assist and keep your boss organized so we shouldnt complain when we have to do it. I have found the best way to cope is to keep yourself organized. Keep an organized filing system and file list. Sometimes bringing the situation to their attention may help.
Would you take a job just to get your foot in the door of an organization you really wanted to work for, even if it was a position that you didnt want to make a career out of? You should stay in the position for long enough to make what youve learned stick to be fair to yourself and the organization who hired you. 411 Look Up 411.ca
Manage: Consider these points as you organize your workload. Check: Are phone calls planned? For each one, write down what you hope to accomplish with the phone call to help you stay focused. It reduces confusion by improving organization and leaves your work space clean. Check: Are you prioritizing tasks correctly?
Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc. If it is an external meeting, but local, enter location of meeting in calendar, provide your boss with address and directions, contact phone number, taxi chit. Meeting with Mr. Brown and Ms. Where is the meeting being held?
The head of your organization can often set the tone for how the rest of the office functions. Everyone helping each other and working together to achieve the goals of the organization. Even though you may have someone in your office that is like this, that does not mean you have to become involved. 411 Look Up 411.ca
I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. If I deal with someone and can see that they have organized something well, I will make sure to ask them about it. It is important to build relationships with those we work with, but what about assistants we dont work with?
I love the planning, organizing and running around that goes into bringing a conference from a thought to a successful event. You wonder how we do it all between our personal and professional lives, but we manage and I think it has to do with the fact that we are organized. You couldnt survive if you werent. 23, 1 p.m. (for
The person sending out the request for the meeting and asking for dates would usually be considered the meeting organizer. If you are not the organizer, you still have a responsibility to provide available dates in a timely manner, set a reminder to make sure there is an agenda and if there isnt, email to ask for one. 411 Look Up 411.ca
The Stevie® Awards is a prestigious award honouring the achievements and positive contributions of organizations and business people worldwide. The fact that they have a category for Support Staffer of the Year is recognition of the important role support staff play in any organization. 411 Look Up 411.ca
In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. The last online course I took was under $70 and was interactive using both the computer and a speaker phone for audio. As painful an exercise as this may be, I wouldnt downplay the performance appraisal.
I am sure after that call her husband got off the phone and kicked the dog or was cranky with a sales clerk at the grocery store. It ended up that the phone lines were down because of a thunderstorm in town and he had been trying to reach her since early that afternoon. What happened? Crankiness and bad moods can be passed on.
The office party can be a good time for some networking with the different people in your organization. RSVP If you are not able to attend the party, it is always a good idea to let the organizer know and your boss. So why bother going? You may also come to understand your co-workers better and find common interests. 411 Look Up 411.ca
Using a Bring-Forward System to Help Organize Your. . ► June (3) ► May (7) ► April (4) ► March (5) ► February (7) ► January (8) ▼ 2008 (215) ► December (3) ► November (6) ► October (5) ▼ September (5) Cystic Fibrosis Using an electronic Check Box - Check! Why I love my job?
Another office raised almost $1,000 in a fundraising effort they organized. Recently, with the Haitian earthquake disaster, a friend mentioned that one of the doctor`s at the hospital where she works was asking people to sponsor him in a swim for Haiti. He raised over $1,000. The old adage `every little bit helps`, really does.
I can tell you my friends and colleagues got a lot of phone calls in those early days and it was a wonderful resource and help to me. Check out some of the sites and organizations and see which you would find to be most useful. Perhaps, you are reading this and thinking some of these things can be a big time commitment. I understand!
There are some assistants however who enjoy the organizing and the business of being an administrative or executive assistant and they are good at their job and get great satisfaction in what they do. They dont want to change their career and that is all right too. (for 411 Look Up 411.ca
Using a Bring-Forward System to Help Organize Your. . ► June (3) ► May (7) ► April (4) ► March (5) ► February (7) ► January (8) ▼ 2008 (215) ► December (3) ► November (6) ► October (5) ▼ September (5) Cystic Fibrosis Using an electronic Check Box - Check! Why I love my job?
If a conference comes up and they are looking for someone to do the registration, we can step in and do that or we can organize it from start to finish. Our job is not just one thing, but many different tasks and it changes every day. If someone is needed at the Reception Desk to greet guests and take calls, we can easily step in.
Is everything organized and in the proper place so when you need it you can just grab it? Of course you have to be prepared and know your stuff, but knowing you look good when you walk in the door will do wonders on how you present yourself. What about your work space? Is it neat and tidy? 411 Look Up 411.ca
Each organization we work for will have their own acronyms that we have to get familiar with fairly quickly if you want to know what they are talking about. And who bothers writing out the words e-mail, TV, ASAP or FYI when everyone will know what you mean anyway? 411 Look Up 411.ca
Imagine, if we had assistants at home to pay the bills, do the budget, organize dinners, answer our calls and follow up with reminders -- it is starting to sound pretty good. That is a good time to recognize assistants for all that they do. I hope all of your professionals appreciate what a privilege it is to have someone look after them.
Show your boss that you want to contribute to their success and to the organization. It saves your boss asking if you got it done and in time they will not ask because they will just know you have handled it. Take initiative and do some tasks that you know need to get done. Its worth trying to work it out. 411 Look Up 411.ca
I also had a reception to organize and I am never sure how many appetizers to order for everyone and normally go by what the hotel staff tell me I need, but I noticed there is always so much food left over that I tried something different this time. There is value in getting to know people, even if it is just over email or the phone.
Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting. If the letterhead has the name of the organization on it you do not have to repeat it again under the name and title, unless that is your boss’s preference. Do not rely solely on Spell Check.
Send a Meeting Request, without getting replies You know how it is when you send a meeting request to the whole organization and then get 40 replies in your Inbox. There is little chance that someone will miss that and double book them. If it is not necessary to see the Replies then just turn off your Request Responses button.
Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home. Posted by Patricia Robb at 4:33 PM Labels: Administrative Assistant , e-mail correspondence , managing e-mail accounts , professional assistant , trolling Reactions: 3comments: Helene Sinclairsaid. THanks for sharing!
This of course prompted me to write the following thought of the day on my blog, "The location of your Office Suggestion Box can give you a good idea of how important it is to your organization. If it is located near the garbage can, dont expect your suggestions to be taken too seriously." 411 Look Up 411.ca
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