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Sometimes I wish I had something to warn me when I am with someone with a cell phone so I can know that we are going to be interrupted. I find it frustrating when people either text while in a conversation or are constantly taking phone calls. Apparently not, when its by phone. In an emergency, the cell phone is a useful tool.
They are used to managing their own e-mail, making their own travel arrangements, and setting up their own appointments. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. If they need a database, they create one themselves.
They are used to managing their own e-mail, making their own travel arrangements, and setting up their own appointments. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. If they need a database, they create one themselves.
Do you have a moment of panic when you're asked to take meetingminutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Do you have trouble deciding what to record and what not to record in your minutes? Do you leave a meeting with pages of notes you can't decipher later?
Of course before I recommend anything I try it out so I picked up the phone and it asked me what I was looking for and what city and province. I chose details and was given the street address and phone number and I still had the option of having my call put through to the store number. 5, 2010 at 12 p.m. " Warning!
I am busy, busy this week preparing to leave because I dont want to leave any loose ends and I want to cover off on anything that might come up in my absence. I also know that when I come back I will have to work twice as hard to make up for the time that I am away. EST Taking Effective MeetingMinutes Join me for a Webinar Oct.
To finish up and make it shine, I used a glass cleaner. If you have to answer the phone, deal with an email or attend to something for your boss, do so, as that is the nature of the admin job -- multi-tasking, but once you have done it, go right back to your to-do list, re-focus and continue what you were doing. 5, 2010 at 12 p.m.
It works well when it is a co-worker who sits closest to you, but depending on how your office is set up that might not be possible. If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. 5, 2010 at 12 p.m.
You usually answer according to what you see on the display and say “Hi&# , thinking it is an internal call, but they are transferring an outside call so you end up sounding unprofessional. Meeting documents: some people have it printed single sided and others double sided. January 19, 2009 Patricia Robb said. to myself).
He takes about 12 steps, squats and rejoices in his accomplishment, then he gets up and walks another 12 steps and squats again to repeat the process. Schedule meetings with your boss regularly, but at the very least annually, to identify areas that need improvement and also for encouragement in areas you are doing well.
Does your boss ever organize a meeting behind your back? He will have a quick conversation with a staff member and set up a meeting, but not tell me anything about it. Posted by Patricia Robb at 9:52 PM Labels: Administrative Assistant , Arranging meetings , professional assistant Reactions: 3comments: Jodith said.
Some people in the office were trying to get the remote working as we had a PowerPoint presentation coming up and were calling it things like remote thingy , remote slide clicker, wireless mouse so I finally asked, "Does anyone know what the official name for that thing is?" EST Taking Effective MeetingMinutes Join me for a Webinar Oct.
When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. 5, 2010 at 12 p.m.
The topic was on personal branding and they were making recommendations to executives on how to polish up their image. From a personal branding point of view they suggested that if you kept reminders then you would be seen as someone who is on top of things and nothing gets by you. -- Wait a minute! January 16, 2010 Patricia said.
When he is away, it is very quiet and sometimes I just have to get up and walk around and visit someone or it feels like I am there by myself. I can interact where I am now, but I have to get up and go if I want to speak with someone and then when I get there I may find they are busy or on the phone so I have wasted my time.
I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. If I hear from the assistant I know I am going to get answers and the process of setting up a meeting will go smoothly, but should I try to develop a working relationship with them? I have learnt some great tips that way.
If a conference comes up and they are looking for someone to do the registration, we can step in and do that or we can organize it from start to finish. Who better than the admins to come up with something that works. Sometimes scheduling meetings can be a headache with no end in sight trying to get all the parties together.
Another time I was trying to find a full-serve gas station to fill up, but there was nothing to be found. It was expensive,but when I brought it home I had to do all the work to get it up and running. He loved it and I believe ended up doing his job better because of it. I remember when self-serve gas stations first started.
A good tip if you flub up your voicemail is to press # and it should give you prompts to get out of it. They said it works with most phone services. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. 411 Look Up 411.ca
What a blast the last two weeks have been, but I dont think I could have taken any more late nights staying up to watch the Olympics in Eastern Standard Time. CountryCode.org is a comprehensive guide to make phone calls from anywhere to any country in the world. EST Taking Effective MeetingMinutes Join me for a Webinar Oct.
I take the bus to work and I often see people getting on a busy bus and then going through their backpack or purse looking for their bus tickets and holding up the line. I like to be prepared and I find life just works better for me at home, work and even on the bus, when I am organized and ready for whatever is coming up. no tickets.
An e-mail like the one I received would have been better delivered face to face or by phone in order to get the tone of what the person was trying to communicate. I stop the flow and pick up the phone. It is amazing how quickly a matter can be handled on the phone or in person. Keep up the good work.
Check: Are phone calls planned? For each one, write down what you hope to accomplish with the phone call to help you stay focused. Check: Is your software high-functioning and up-to-date? EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on.
The last online course I took was under $70 and was interactive using both the computer and a speaker phone for audio. It was a convenient alternative to a live classroom, but I still do appreciate the classroom setting and nothing can compare with the people you meet and discussions you can have with your classmates during a break.
This time I came up with a site called Karens Linguistics Issues. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca 5, 2010 at 12 p.m. " Warning!
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca Congratulations Tammy! 5, 2010 at 12 p.m.
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca 5, 2010 at 12 p.m. " Warning!
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca 5, 2010 at 12 p.m. " Warning!
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca 5, 2010 at 12 p.m. " Warning!
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca 5, 2010 at 12 p.m. " Warning!
State the purpose of the meeting in the calendar appointment as well as who will be at the meeting (i.e. Meeting with Mr. Brown and Ms. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc. Where is the meeting being held? Enter it in calendar.
I was in a meeting all day taking minutes and then had a side meeting scheduled at 4 that I had to take minutes at, but in this case the minutes had to be transcribed, printed and put in the meeting packages for the next day. Did I phone to get my electricity turned on? 5, 2010 at 12 p.m.
When an opportunity came up, I went for it. Working is something we all have to do, but when it loses our interest, it makes it pretty hard to get up in the morning and make the commute in. Polish up the ol resume It is all right to send your resume out and see what kind of response you get. Job satisfaction is important.
Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. Having a good filing system and keeping the file list up to date is something every assistant needs to be able to do. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. 5, 2010 at 12 p.m.
I have a network of assistants that I call friends, although some are just phone colleagues, but we help each other. If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. GET TO KNOW YOUR CO-WORKERS. We are not an island.
And always checking up on you. Ask yourself what things really matter to you and ask questions to bring those things up in the interview. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. Did you do this? Did you do that?
at the bottom and moved the My Favourites up so it would be convenient for your use. Under My Favourites, I have added a Meeting section with some useful sites and combined many of my travel related links under one title simply called Travel. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. " Warning!
If I am told that I should have it in the next few weeks, or can expect to receive it in a couple of months, that doesn’t really help me with my follow up as it is not a definite date. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on.
Take up a cause today at your office and rally your co-workers to reach out and touch someone who is less fortunate than yourself. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. 411 Look Up 411.ca 5, 2010 at 12 p.m.
Until you remember on your own what year you are in, this is a good back up system. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!"
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