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As an assistant of 20 years, I had one perspective of meetingmanagement. But now that I am the executive involved in numerous meetings, I can tell you what really is important. You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill.
They feel they have been managing calendars or planningmeetings forever so why pay attention. For 28 years, I have been teaching assistants to pay attention to the fundamentals such as meetingplanning, travel planning, calendar maintenance, organizational skills, follow-up systems, time management, and communications.
Not all people who planmeetings are “meeting planners,” nor do all meeting planners start out their careers as meeting planners. The first time I became involved in planningmeetings was in my role as an office manager/prospect donor researcher in the Grants and Development Office of a state university.
A meeting planner by MY definition is the go-to person and should be a key member of the design (or planning) team within an organization — be it corporate, association or otherwise — charged with the responsibility of planning and executing a meeting or special event. Get your copy today!
I’ve worked with quite a few Boards and Committees over the years and have organised some worthwhile meetings and also some useless time wasting meetings so I understand the balance needs to be right and steps have to be followed to ensure the meeting is a success. The timing of meetings. Post meeting. The agenda.
I’ve worked with quite a few Boards and Committees over the years and have organised some worthwhile meetings and also some useless time wasting meetings so I understand the balance needs to be right and steps have to be followed to ensure the meeting is a success. The timing of meetings. Post meeting. The agenda.
Manage priorities. Manage social interruptions and maintain a focused frame-of-mind. List the focus for the day and obtain agreement up front. Use the P-O-S-T method for strategic calendar planning/invitations. Meetingplanning template- yearly with six month check-in. Time Saving Tips for Assistants.
You get to the meeting room only to find a handful of attendees have arrived, some turn up late, others couldn’t find the room and one person just didn’t bother turning up. Here are a few tips which will help you get attendees to your meetings. Plan the meeting in advance. Frustrating right?
Today’s assistants are computer savvy, smart and up-and-coming, and consider themselves professionals in the workplace. Those who are skilled at regularly thinking on their feet as they come up with solutions and ideas both on the computer and on the job might be able to step into this role.
Now in a period of forced retirements and suspended recruitments—and as low man on the totem pole—the overwhelmed assistant is in no position to decline additional long-term assignments, especially if that assistant has hopes of moving up the ladder when economic times improve. When does pitching-in become martyrdom?”. Quantity is important.
To Do Lists – Task Management. Meetings/Events. Travel Planning. Even finding an extra five minutes a day to work on your organization skills will add up over time. There are 5 core systems I encourage assistants to look at first: Time and Task Management. Travel Planning. Event/MeetingPlanning.
Now in a period of forced retirements and suspended recruitments—and as low man on the totem pole—the overwhelmed assistant is in no position to decline additional long-term assignments, especially if that assistant has hopes of moving up the ladder when economic times improve. When does pitching-in become martyrdom?”. Quantity is important.
Today’s assistants are computer savvy, smart and up-and-coming, and consider themselves professionals in the workplace. Those who are skilled at regularly thinking on their feet as they come up with solutions and ideas both on the computer and on the job might be able to step into this role.
It is always good to give your boss a heads up on what kind of a schedule they have to look forward to. I use appropriate reminders so the appointment doesn’t creep up on them unawares. You would not want your boss to find out about an important meeting at the last minute that they should have been prepared for.
It works well when it is a co-worker who sits closest to you, but depending on how your office is set up that might not be possible. If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers.
He takes about 12 steps, squats and rejoices in his accomplishment, then he gets up and walks another 12 steps and squats again to repeat the process. Schedule meetings with your boss regularly, but at the very least annually, to identify areas that need improvement and also for encouragement in areas you are doing well.
Does your boss ever organize a meeting behind your back? He will have a quick conversation with a staff member and set up a meeting, but not tell me anything about it. Posted by Patricia Robb at 9:52 PM Labels: Administrative Assistant , Arranging meetings , professional assistant Reactions: 3comments: Jodith said.
Some people in the office were trying to get the remote working as we had a PowerPoint presentation coming up and were calling it things like remote thingy , remote slide clicker, wireless mouse so I finally asked, "Does anyone know what the official name for that thing is?" 411 Look Up 411.ca 411 Look Up 411.ca " Warning!
I am busy, busy this week preparing to leave because I dont want to leave any loose ends and I want to cover off on anything that might come up in my absence. I also know that when I come back I will have to work twice as hard to make up for the time that I am away. 411 Look Up 411.ca 411 Look Up 411.ca " Warning!
If a conference comes up and they are looking for someone to do the registration, we can step in and do that or we can organize it from start to finish. Who better than the admins to come up with something that works. Sometimes scheduling meetings can be a headache with no end in sight trying to get all the parties together.
Another time I was trying to find a full-serve gas station to fill up, but there was nothing to be found. It was expensive,but when I brought it home I had to do all the work to get it up and running. He loved it and I believe ended up doing his job better because of it. 411 Look Up 411.ca Recently, I bought a new laptop.
I take the bus to work and I often see people getting on a busy bus and then going through their backpack or purse looking for their bus tickets and holding up the line. I like to be prepared and I find life just works better for me at home, work and even on the bus, when I am organized and ready for whatever is coming up. no tickets.
When an opportunity came up, I went for it. Working is something we all have to do, but when it loses our interest, it makes it pretty hard to get up in the morning and make the commute in. Polish up the ol resume It is all right to send your resume out and see what kind of response you get. 411 Look Up 411.ca
The topic was on personal branding and they were making recommendations to executives on how to polish up their image. I can even make reminders to him for his personal events (green) like lunch with a friend or picking up dry cleaning. Our office manager updates it every morning. 411 Look Up 411.ca " Warning!
I’ve attended numerous seminars in leadership, time management, MS Word, Excel, Outlook, meetingplanning, event planning, and disaster recovery planning (Joan Eisendot and her website are fantastic resources) as well as is Tyler Davidson at Meetings Focus magazine/website, and freely shared the knowledge with my peers and anyone who asked.
Managing your workload from home when you don’t have everything you need. You usually answer according to what you see on the display and say “Hi&# , thinking it is an internal call, but they are transferring an outside call so you end up sounding unprofessional. 411 Look Up 411.ca 411 Look Up 411.ca
One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World.
This time I came up with a site called Karens Linguistics Issues. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca
Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca " Warning! Incoming text message.
Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca " Warning! Incoming text message.
Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca " Warning! Incoming text message.
Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca " Warning! Incoming text message.
Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca " Warning! Incoming text message.
Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca " Warning! Incoming text message.
I helped my husband occasionally with his Event Management Projects and when it came to graphics I always took his help, I still do. You wonder how we do it all between our personal and professional lives, but we manage and I think it has to do with the fact that we are organized. 411 Look Up 411.ca 411 Look Up 411.ca
To finish up and make it shine, I used a glass cleaner. Sometimes you are just not sure what is sapping up your time and I have found a time log will help you determine where you are going astray. I knew I was crazy busy, but when my supervisor asked me what was taking up my time, I couldnt really pin point one particular thing.
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