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Payroll records for money or pay-related information such as: Timesheets. Payroll deduction forms. That is fine as long as the process is organized, systematic, and — above all — legal. You must keep a completed Form I-9 on file for each employee on your payroll. Cover letter. Recruiting and screening documents.
Also, you’re legally obligated to retain these records for at least one year by the EEOC. These types of files include: Cover letters Resumes Employment applications References Interview notes Remember not to include any pre-hire documents that must be kept confidential, such as an employee’s I-9 form.
Not only that, but with the end of the year just around the corner, companies need to know which documents they need to keep and which they can discard without incurring any legal penalties. Employers keep many records and documents about their employees, not only for legal requirements but also because it’s just a good business practice.
Knowing the three T’s of the industry — terminology, trends and technology — and being able to articulate them on your administrative resume means that even as a new hire, you will begin to contribute immediately. Managers and executives also value assistants who know how to use accounting, payroll and HR applications.
Checklists ensure that all steps or actions occur, not necessarily in a specific order (though that can be part of the process), but rather just that they are completed, while a template is an established pattern - form letters, resume designs - that you can use over and over to produce the same result.
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