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If you are lucky, your new employer will have a time of orientation and training before you actually go to your assigned desk. Keyboards Our hands are all over our keyboards. Keyboards Our hands are all over our keyboards. Telephones We speak into our telephone receivers and punch in phone numbers on the keypad.
If you’re leading the meeting you can take your notes in with you and if you need to make notes during the proceedings you won’t need to annoy your colleagues by tapping on a laptop keyboard. Trains, hotels and other public places often promise Wifi connectivity these days but in reality you may not get what you expect.
The more difficult macros are the ones that are programming code related and require knowledge of Visual Basic (you can find some books here) , which unfortunately, I have no training in. You can also add this macro to your toolbar or assign a keyboard shortcut by clicking on the buttons below and following the instructions.
Here are some tips that help me: Turning off all of the rings, dings, and notifications for email, Slack, and messaging on my phone and computer. It stays in front of me throughout the day on a bright notepad sitting on the right hand side of my keyboard. I use email rules for the messages or notices I should be interrupted for.
In fact, when my kids have homework that starts off with something like “If a train leaves the station and is traveling at 80 m.p.h…” I sort of hear this buzzing sound in my ears and my vision starts to blur around the edges. I’m the first to admit I have never been a math whiz. Sharing ideas.
My iPad has an awesome case and keyboard made by Zagg (in red of course to match my business brand!). I always synch all of my files from my main Mac computer in my home office to Dropbox so that I am sure to have all of them handy while on the road by using the app on my phone and tablet. An iPad (or any Tablet) is a Must. .
No meeting multitasking: It’s inappropriate to multitask during meetings – for example looking at your phone. It is also very bad form to carry on working while on a call; everybody will realise your mind is elsewhere and hear the incriminating clatter of your keyboard.
Tips and Tools You Can Use In the same way we exercise our muscles to keep fit, we have to continue to train our brain to maintain its efficiency over time. Think you can successfully study the details of a report while talking on the phone and reading your horoscope? So hang up the phone, find a quiet place and focus.
Sometimes I wish I had something to warn me when I am with someone with a cell phone so I can know that we are going to be interrupted. I find it frustrating when people either text while in a conversation or are constantly taking phone calls. Apparently not, when its by phone. In an emergency, the cell phone is a useful tool.
The cure: always answer the phone professionally - this way youre never caught off-guard. I agree that we should always answer the phone professionally, but if it is a co-worker calling, it seems silly to say "Patricia Robb speaking, Executive Assistant to the CEO, may I help you?" Let your fingers do the walking: Quick keyboard sh.
Of course before I recommend anything I try it out so I picked up the phone and it asked me what I was looking for and what city and province. I chose details and was given the street address and phone number and I still had the option of having my call put through to the store number. You can use google to get similar information.
If you have to answer the phone, deal with an email or attend to something for your boss, do so, as that is the nature of the admin job -- multi-tasking, but once you have done it, go right back to your to-do list, re-focus and continue what you were doing. Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca
Many times the administrative assistant position is a good way into an organization and what a great training ground to know an organizations inner workings than in this profession. I think many university students are seeing the value in having this kind of training. Let your fingers do the walking: Quick keyboard sh.
There comes a time when companies need to pony up the money and either pay for your training or pay for a professional instead of heaving everything off on the admin because theyre cheap. Let your fingers do the walking: Quick keyboard sh. Not that I wasnt interested but I could only do the very basics. Good point Sabrina.
I have also combined all the tutorials, training and other education-related links under the title Training. Let your fingers do the walking: Quick keyboard sh. Under My Favourites, I have added a Meeting section with some useful sites and combined many of my travel related links under one title simply called Travel.
When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca
In-camera If the Chair says this part of the meeting is in-camera, take your fingers off the keyboard, or put your pen down. Let your fingers do the walking: Quick keyboard sh. People at the meeting dont want to be singled out. The decision made is always recorded as a group decision. Oh where or where is my password? 411 Look Up 411.ca
If it is an external meeting, but local, enter location of meeting in calendar, provide your boss with address and directions, contact phone number, taxi chit. If outside the city, make travel arrangements: are flights required, train or will he or she be driving. Let your fingers do the walking: Quick keyboard sh.
They said it works with most phone services. Let your fingers do the walking: Quick keyboard sh. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. 411 Look Up 411.ca
CountryCode.org is a comprehensive guide to make phone calls from anywhere to any country in the world. Let your fingers do the walking: Quick keyboard sh. Hello Patricia, You have some great resources at [link] Given your interest in country codes, I wanted to make you aware of my site, [link] for possible inclusion as well.
I can interact where I am now, but I have to get up and go if I want to speak with someone and then when I get there I may find they are busy or on the phone so I have wasted my time. Let your fingers do the walking: Quick keyboard sh. Of course there is a down side to being able to do that. Oh where or where is my password?
I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. Knowing assistants and having a working relationship with them is very important and can make the difference when you need to set up a meeting or if your boss needs to have a quick phone call with their boss. 411 Look Up 411.ca
Check: Are phone calls planned? For each one, write down what you hope to accomplish with the phone call to help you stay focused. It automatically updates when I use an office product, and I can manually enter stop/start times for phone calls, meetings, face to faces, etc. Let your fingers do the walking: Quick keyboard sh.
Let your fingers do the walking: Quick keyboard sh. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. Taking Effective Meeting Minutes ► August (3) Pass it on.
Let your fingers do the walking: Quick keyboard sh. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. Taking Effective Meeting Minutes ► August (3) Pass it on.
Let your fingers do the walking: Quick keyboard sh. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. Taking Effective Meeting Minutes ► August (3) Pass it on.
Let your fingers do the walking: Quick keyboard sh. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. Taking Effective Meeting Minutes ► August (3) Pass it on.
Let your fingers do the walking: Quick keyboard sh. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. Taking Effective Meeting Minutes ► August (3) Pass it on.
Let your fingers do the walking: Quick keyboard sh. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. Taking Effective Meeting Minutes ► August (3) Pass it on.
Let your fingers do the walking: Quick keyboard sh. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. Taking Effective Meeting Minutes ► August (3) Pass it on.
Let your fingers do the walking: Quick keyboard sh. Training On-line 10 Things = Frustration "Mom, I'm sick!" Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. 411 Look Up 411.ca
Let your fingers do the walking: Quick keyboard sh. Training On-line 10 Things = Frustration "Mom, I'm sick!" Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. 411 Look Up 411.ca
If so, what would you recommend in terms of training (university not included/possible). It is great training for the office environment, no matter what field you end up in. Let your fingers do the walking: Quick keyboard sh. Would you recommend College or Vocational/Business school? considering taking Office Administration.
If you keep telling yourself you cant do it, then of course you wont be able to, but if you say I dont know if I can, but I am going to try anyway, or I know I can do that because it was what I was trained for and then go ahead and do it, it will open all kinds of doors for you. (Or Let your fingers do the walking: Quick keyboard sh.
An e-mail like the one I received would have been better delivered face to face or by phone in order to get the tone of what the person was trying to communicate. I stop the flow and pick up the phone. It is amazing how quickly a matter can be handled on the phone or in person. Let your fingers do the walking: Quick keyboard sh.
I use a place based in Toronto called Last Minute Training. The last online course I took was under $70 and was interactive using both the computer and a speaker phone for audio. Let your fingers do the walking: Quick keyboard sh. Training On-line 10 Things = Frustration "Mom, I'm sick!" 411 Look Up 411.ca
I am sure after that call her husband got off the phone and kicked the dog or was cranky with a sales clerk at the grocery store. It ended up that the phone lines were down because of a thunderstorm in town and he had been trying to reach her since early that afternoon. Let your fingers do the walking: Quick keyboard sh.
I am not taking a wireless phone with me and I am not going to talk about work with my friends where I am visiting. Let your fingers do the walking: Quick keyboard sh. A change of scenery and a change of conversation is good for us to recharge and just get away from it all from time to time. I cant wait! 411 Look Up 411.ca
Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. Let your fingers do the walking: Quick keyboard sh. Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Be protective of your boss’s time.
I have a network of assistants that I call friends, although some are just phone colleagues, but we help each other. Let your fingers do the walking: Quick keyboard sh. The assistant/boss relationship certainly is one of the closest working relationships with some comparing it to that of a work wife. GET TO KNOW YOUR CO-WORKERS.
Did I phone to get my electricity turned on? Let your fingers do the walking: Quick keyboard sh. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. 411 Look Up 411.ca
Let your fingers do the walking: Quick keyboard sh. Training On-line 10 Things = Frustration "Mom, I'm sick!" Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. 411 Look Up 411.ca
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