Laughing all the Way to Work

AUGUST 15, 2009

Sometimes I wish I had something to warn me when I am with someone with a cell phone so I can know that we are going to be interrupted. I find it frustrating when people either text while in a conversation or are constantly taking phone calls. Apparently not, when its by phone. A person I know does this all the time.

Time Zones 100

Time Zones IAAP Etiquette Phones 100

Professional Assistant Blog

OCTOBER 7, 2009

I close all of them by either clicking on the "X" at the top-right corner or pressing ALT-F4 (keyboard shortcut to remember - can be very useful). Once I am finished with the task, I would look at my next task on my to-do list and figure out what applications I wont need. Then I would open up the applications associated with the next task.

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

APRIL 17, 2010

Prioritize the tasks you need to do for the day/week/month and then do them one item at a time. But I did it by keeping a notepad by the phone and each time I started a task I would write it down. In a very short time I started to see what the problem was -- telephone calls. Having a to-do list can be a life saver.

Environment 100

Environment Time Zones IAAP International 100

Laughing all the Way to Work

JULY 16, 2010

Doing too many things can actually waste time. Check: Are phone calls planned? For each one, write down what you hope to accomplish with the phone call to help you stay focused. I run the outlook journal and it logs the time I spend with a given task. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

FEBRUARY 20, 2010

In-camera If the Chair says this part of the meeting is in-camera, take your fingers off the keyboard, or put your pen down. Let your fingers do the walking: Quick keyboard sh. People at the meeting dont want to be singled out. The decision made is always recorded as a group decision. Oh where or where is my password? 411 Look Up 411.ca

Time Zones 100

Time Zones Agenda IAAP 2010 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MAY 9, 2010

I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. Knowing assistants and having a working relationship with them is very important and can make the difference when you need to set up a meeting or if your boss needs to have a quick phone call with their boss. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

JULY 9, 2010

Did I phone to get my electricity turned on? Let your fingers do the walking: Quick keyboard sh. The meetings were stress free and I was able to depend on my checklists and templates. Now I am on holidays and preparing for a big move to a new home. You can be sure I have checklists for that as well. Oh where or where is my password?

Time Zones 100

Time Zones IAAP Holidays Meeting Minutes 100

Laughing all the Way to Work

MAY 10, 2009

Of course before I recommend anything I try it out so I picked up the phone and it asked me what I was looking for and what city and province. I chose details and was given the street address and phone number and I still had the option of having my call put through to the store number. You can use google to get similar information.

Google 100

Google Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 7, 2010

They said it works with most phone services. Let your fingers do the walking: Quick keyboard sh. I have never used this escape route, but was reminded about it at a webinar I participated in recently and will keep these instructions close at hand. Taking Effective Meeting Minutes ► August (3) Pass it on. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Professional Assistant Blog

OCTOBER 15, 2008

All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut. There are other ways to implement this, depending on the software that you are using, but let’s keep this simple for now. Now select Microsoft Office Document Image Writer.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Laughing all the Way to Work

NOVEMBER 8, 2009

What dates and times does he or she have available (keeping in mind time zones for away meetings)? Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. Let your fingers do the walking: Quick keyboard sh. Does your boss need to be at the meeting?

Time Zones 100

Time Zones IAAP International Calendars 100

Laughing all the Way to Work

AUGUST 1, 2010

Even if you phone the bank they need your secret passcode or they wont speak to you about your account. It's been the most efficient way for me to keep track of them since it's so handy to get to and I 'back myself up' by putting the log-in info for my outlook account in a notes area on my cell phone. 411 Look Up 411.ca

Time Zones 100

Time Zones 2010 IAAP Filing 100

Laughing all the Way to Work

JANUARY 10, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP Meeting Minutes Postal Code 100

Laughing all the Way to Work

DECEMBER 5, 2009

I have a network of assistants that I call friends, although some are just phone colleagues, but we help each other. Let your fingers do the walking: Quick keyboard sh. The assistant/boss relationship certainly is one of the closest working relationships with some comparing it to that of a work wife. GET TO KNOW YOUR CO-WORKERS.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

APRIL 5, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP 2010 Calendars 100

Laughing all the Way to Work

JANUARY 19, 2009

The switchboard can get so busy at times that its just not possible to introduce every call that comes through (except, of course, for those calling for the big bosses). The cure: always answer the phone professionally - this way youre never caught off-guard. Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

MARCH 20, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

JULY 12, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

2010 100

2010 Interviewing Time Zones IAAP 100

Laughing all the Way to Work

FEBRUARY 27, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

PowerPoint 100

PowerPoint Time Zones IAAP 2010 100

Laughing all the Way to Work

SEPTEMBER 17, 2010

There is value in getting to know people, even if it is just over email or the phone. Let your fingers do the walking: Quick keyboard sh. Important relationship building In all these cases I had much better results because I had established a relationship with the venue contact. Oh where or where is my password? 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Negotiating International 100

Laughing all the Way to Work

FEBRUARY 13, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP Meeting Minutes Administrative Professionals 100

Professional Assistant Blog

AUGUST 14, 2008

Defeat Keyloggers by not using the keyboard to type passwords. Encrypt your passwords to achieve complete security. Generate random passwords to maximize password strength. Fight Phishing by entering passwords only on matching web sites. Back up your passwords and copy them between computers.

2008 100

2008 Cubicle 2007 Google Docs 100

Laughing all the Way to Work

JANUARY 15, 2010

I use this all the time on my calendar and my boss's calendar, and it helps us both to know which events are phone calls which he can take in the office or on the road (yellow) or which events will require travel (blue). Let your fingers do the walking: Quick keyboard sh. I LOVE the color feature. 411 Look Up 411.ca

Calendars 100

Calendars IAAP Time Zones 2010 100

Laughing all the Way to Work

JANUARY 23, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP AT&T 2010 100

Laughing all the Way to Work

JULY 5, 2009

I am sure after that call her husband got off the phone and kicked the dog or was cranky with a sales clerk at the grocery store. It ended up that the phone lines were down because of a thunderstorm in town and he had been trying to reach her since early that afternoon. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MAY 16, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Agenda 100

Agenda Time Zones International IAAP 100

Laughing all the Way to Work

NOVEMBER 22, 2008

An e-mail like the one I received would have been better delivered face to face or by phone in order to get the tone of what the person was trying to communicate. I stop the flow and pick up the phone. It is amazing how quickly a matter can be handled on the phone or in person. This little tip has been a huge time-saver for me.

Time Zones 100

Time Zones IAAP International 2008 100

Laughing all the Way to Work

MARCH 13, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 31, 2009

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

MAY 31, 2009

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP Meeting Minutes Administrative Professionals 100

Laughing all the Way to Work

SEPTEMBER 18, 2009

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP Meeting Minutes Administrative Professionals 100

Laughing all the Way to Work

JULY 1, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

JANUARY 10, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

APRIL 22, 2009

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Administrative Professionals 100

Administrative Professionals Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

AUGUST 13, 2010

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ▼ 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ▼ August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

AUGUST 22, 2009

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP Holidays Meeting Minutes 100