Productivity Bits

JUNE 9, 2017

Invest in a Bluetooth headset so that you don’t have to hold the phone while you work. Talk It Out Another way to multitask chores and fun is to have a great conversation with a friend while you clean up or run errands. You’ll have both hands free for doing chores, but your attention will be captivated by your friend.

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Gossip Phones UPS 100

Practically Perfect PA

MAY 28, 2012

Depending on the sensitivity of the document I will often phone the individual and give the password to them personally. Next week I will write in more detail about how to maintain confidentiality when your colleagues want all the gossip! b) Encrypt any attached files. c) Move the emails from your sent file into a secure location.

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Gossip Filing Email Calendars 100

Success

SEPTEMBER 21, 2022

This leads to gossip and politics, often just below the surface of what looks like a happy and positive culture. Let’s spend some time making sure you guys have everything you need before I go, because I won’t be taking my phone with me. There’s also a counterintuitive issue that happens often in Friend-led cultures.

Mentoring 317

Mentoring Gifts 2016 Learning 317

BMT Office Administration

OCTOBER 10, 2022

Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday. If managers catch employees constantly playing on their phones instead of working, they can take disciplinary action. Examples include: Gossiping with co-workers. How can you remedy this issue at your organization?

Management 125

Management Self Esteem Social Media AT&T 125

Eat Your Career

MAY 24, 2011

Do you like email, phone or in-person conversation best?). This is not a gossip fest or a vent session. Here are a few examples of the types of questions you can ask (and the information you can share about yourself) to get things started: How do you prefer to communicate? (Do How often do you like to communicate?

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Telecommuting Gossip Mentoring Email 100

Jen Lawrence

DECEMBER 5, 2019

And no – I don’t mean fill them in on all the office gossip. Turn off work and other unnecessary notifications on your phone and computer. Make home a place where you suddenly wonder where your phone is because you haven’t seen it in a few hours. Be Present When at Home.

Gossip 69

Gossip Agenda AT&T Social Media 69

Musings of a High-Level Executive Assistant

APRIL 23, 2014

Secretaries answer the phone, administrative professionals manage communication between staff and customers. Secretaries listen to office gossip and complaints, administrative professionals act as corporate arbitrators and manage conflict between administrators and staff.

Administrative Professionals 40

Administrative Professionals Gossip Equipment Gifts 40

Musings of a High-Level Executive Assistant

AUGUST 12, 2013

Set your cell phone alarm so you give yourself enough time to wake up, get out of the sleepy daze, and be functional when you return to your desk. If you're lucky, there's not a phone in the restroom or you're not expected to answer your cell phone from there. Don't gossip or share confidential things, but you get my point.

Phones 52

Phones Gossip Policies Holidays 52

Musings of a High-Level Executive Assistant

MAY 24, 2013

It’s best not to gossip or form secret alliances. On the outer edges of my desk, I place extra pens, pencils, highlighters, ruler, scissors, tape, tissue, stapler, Post-it notes, staple remover, lotion, hand sanitizer, and an extra phone if possible. Be willing to learn a lot, wear a lot of hats, not complain, and follow their lead.

Staples 40

Staples Mentoring Gossip Interviewing 40

Musings of a High-Level Executive Assistant

DECEMBER 13, 2010

Oftentimes, they have never met me, but may recall my name or my boss’ name when I mention it over the phone. LOL I don’t divulge because I don’t have any and it’s not good to gossip. Whenever I am new to an office, if I’ve worked with someone before, but they may not remember I usually speak up.

Airborne 40

Airborne Gossip Negotiating Interviewing 40

LEADERASSISTANT.COM

OCTOBER 15, 2023

So there’s a lot of, you know, office gossip and stuff like that. So you really have to have a really strong head on your shoulders and just understand that you’re there to do a job and you know, don’t fall into the gossip or the watercooler talk or anything like that. You’re You’re there to do a job.

AT&T 91

AT&T Mentoring Gossip Confidence 91

Musings of a High-Level Executive Assistant

MARCH 22, 2013

I’m sure you’ve realized while it’s common to have a lot of office politics, it is not fun to work in a gossip-filled environment. I know you know this lesson already, so for new/young folks: a good rule of thumb is to not gossip to begin with and just be a nice person to everyone because it’s the right thing to do.

Etiquette 40

Etiquette Temping Gossip Job Hunting 40

Men With Pens

JANUARY 7, 2010

Answer the phone now and then. If you turn white and get all knee-wobbly at the thought of picking up the phone and introducing yourself to a prospective client, keep your day job. I have to admit that freelancing can get a little lonely. Smoke breaks with friends. You get a regular paycheck and paid benefits. This is a biggie.

2010 40

2010 AT&T Stress Budget 40

Professional Assistant Blog

MARCH 26, 2008

Home About Me Advertise Why People Gossip At The Office By The Professional Assistant on Wednesday, March 26, 2008 Filed Under: Meetings , Office Gossip , Productivity D o you gossip at the office? Do you get sucked into the gossip of others? Gossip has never been a positive matter. Send me your comments!

Gossip 100

Gossip 2008 Google Docs Cubicle 100

Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? Then you just enter the phone or fax number in the third section. 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue. I found a great website called Time and Date.com. You have yourself the dialing instructions.

Fax 100

Fax Phones International 2008 100

Professional Assistant Blog

OCTOBER 9, 2008

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Home About Me Advertise Who Called? Whats next?

Phones 100

Phones 2008 Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you need to talk on the phone, make sure that you keep your voice to a lower volume.

Cubicle 100

Cubicle Etiquette 2008 2007 100

Professional Assistant Blog

MARCH 6, 2008

By The Professional Assistant on Thursday, March 06, 2008 Filed Under: Job Seeking , Meetings , Office Gossip , Productivity H ave you had or are in a situation where your colleague is making your life miserable? Now its time to begin the process of gossiping about co-workers, belittling co-workers, making snide comments about other staff.

Gossip 100

Gossip 2008 Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 25, 2009

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate? This happens to the best of us all of the time.

Cubicle 100

Cubicle Gossip 2008 Google Docs 100

Professional Assistant Blog

NOVEMBER 8, 2007

Home About Me Advertise 11 Tips To Improve Your Performance By The Professional Assistant on Thursday, November 08, 2007 Filed Under: Office Gossip , Productivity A re you asking yourself, “How can I improve my workplace?&# Avoid people that gossip, you will only get yourself deeper into negativity. Expand your mind.

Gossip 100

Gossip 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 20, 2007

Home About Me Advertise Dos and Donts of Office Romance By The Professional Assistant on Thursday, September 20, 2007 Filed Under: Office Gossip , Productivity H ave you ever had an office romance with someone? The disadvantages: Gossip will start around the rumour mill quite quickly and have to try to keep it to yourselves.

Gossip 100

Gossip Google Docs 2008 Cubicle 100

Professional Assistant Blog

DECEMBER 31, 2007

By The Professional Assistant on Monday, December 31, 2007 Filed Under: Meetings , Office Gossip , Productivity A re your co-workers annoying you at work by talking to loudly? Home About Me Advertise Co-Workers Annoying You? Do you wish you could take a fog horn and toot it around, just so that they would quiet down?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

NOVEMBER 19, 2009

Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? I worked in quite a few firms, small and large, but my current one is the largest organization that I worked in - well, currently working in.

2008 100

2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

JANUARY 18, 2008

When youre on a phone call, do people hover over you? You dont want people coming up to you, hovering and waiting for you to put down the phone for a few seconds to let them know that you are in a training session. Are you the main contact in your department? Its inevitable, but its part of your job description.

Training 100

Training Cubicle Microsoft Word 2008 100

Professional Assistant Blog

JANUARY 21, 2008

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. You try to plug your other ear to drown out the noise. What do you do?

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 19, 2007

Do they end up talking loud on the phone while you are trying to do some work? Home About Me Advertise Most Irritating Habits of Co-Workers By The Professional Assistant on Monday, November 19, 2007 Filed Under: Productivity D o you find yourself among co-workers that are not respectful of your privacy?

Cubicle 100

Cubicle Google Docs 2008 2007 100

Professional Assistant Blog

DECEMBER 17, 2007

They can use any other means of communication, even picking up the phone and talking to each other. There have been instances of where employees that sit a few cubicles away from each other prefer to e-mail rather than walk over or call the other on the phone. E-mail is strictly prohibited and is enforced.

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

MARCH 4, 2008

If you need immediate assistance or information about the (question/issue), please contact (delegate’s name, e-mail address, phone number). For example: Advertising inquiries, please contact John Doe at john.doe@company.com Billing inquiries, please contact Jane Smith at jane.smith@company.com And so on and so forth.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

Professional Assistant Blog

MARCH 28, 2008

Heres a sample Thank You letter that you can use to get that dream job you have been waiting for: Your Name Your Address Your City, Province, Postal Code Your Phone Number Your Email Date Name Title Organization Address City, Province, Postal Code Dear Mr./Ms. My phone number is (XXX) XXX-XXXX.

Postal Code 100

Postal Code 2008 Cubicle 2007 100

Professional Assistant Blog

FEBRUARY 20, 2008

Sometimes a better way to communicate would be picking up the phone or meeting someone face to face. In Summary In our fast-paced society e-mail is a quick way of communicating and used properly can be a effective business tool, but e-mail can also be impersonal and is not always the best form of communication.

2008 100

2008 2007 Fax Cubicle 100

Professional Assistant Blog

OCTOBER 23, 2007

A person calls another person living far way through an internet phone service. Wireless internet helps people to connect through wireless phone connections. Many software-developing companies provide web hosting services. You can promote your business cards through this way as well. It is easy and very cheap to use.

Business Cards 100

Business Cards Google Docs 2008 Cubicle 100

Professional Assistant Blog

FEBRUARY 19, 2008

We strive for an “open door” policy, but of course, there are times when the managers hold meetings or make phone calls and have their door closed. I work in a large firm now where it’s mainly an open concept area, with only the managers having their own offices.

Policies 100

Policies 2008 Cubicle 2007 100

Professional Assistant Blog

AUGUST 23, 2007

Take the most important task and (this is the important part), only focus on that task (with the exception of someone coming to you, phone calls, etc.) Place a number beside each task, in the order from 1 being most important to the last number, being least important.

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

AUGUST 18, 2008

I work in a back office environment, where 99% of our client interaction is via the phone, e-mail or outside of the office, so I can wear jeans and a t-shirt. It would be interesting to see how many companies would allow for this type of dress code, since quite a lot of places have client visits on a regular basis.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

SEPTEMBER 9, 2008

Here are some tips to consider: Even if you dont know the answer to their question, tell them that you will get back to them via e-mail, phone, etc. You can avoid this by taking a proactive approach to client concerns. Make sure to give them a timeline of approximately how long it will take for you to get the answer to them.

2008 100

2008 Cubicle Customer Service Google Docs 100

Professional Assistant Blog

JANUARY 14, 2008

Using e-mail is a great tool, especially if you are trying to cut down on company costs via international phone calls and postage fees. People use e-mail too frequently, making messages more and more convoluted as they go back and forth like a tennis ball.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 29, 2008

This lessens the time you have to spend on the phone. Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment. Here are some core benefits that were taken directly from the site: Allowing clients to enter in their own task requests.

2008 100

2008 Cubicle Google Docs 2007 100