Office Dynamics

APRIL 20, 2017

Travel Planning Apps: Whether you’re the one traveling, or simply attempting to get your executive from point A to point B, travel planning apps can be a life saver. Project Management Apps: Teamwork is, by far, my favorite project management app. But hauling around your work laptop 24/7 isn’t exactly practical.

Time Zones 223

Time Zones Basecamp Administrative Professionals Business Cards 223

Eat Your Career

MARCH 21, 2022

If I’m traveling, I take my notebook with me. If you’re worried about it falling into the wrong hands, take extra precautions to password protect your files or take your journal home rather than keeping it at your desk. It’s nothing fancy, but it’s an accurate and thorough historical record of my work life. Be sure to keep it safe.

Confidence 334

Confidence Filing Travel Forms 334

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Filing Calendars Networking Fax 100

Success

JUNE 23, 2021

She relieves me from things I don’t need to be doing like email, booking travel and project planning. From there, develop a priority list of what you’d like taken off of your plate—travel planning, follow-up phone calls, research, filing, inbox management—and take baby steps until those are comfortably transitioned over.

2021 286

2021 2020 Calendars Cubicle 286

Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.    I LOVE basecamp I have used it to coordinate many different projects where team members are all over the place. How will you use Basecamp?

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Allwork

DECEMBER 14, 2023

This may be a strategy to attract the growing number of digital nomads traveling throughout the U.S. Since then, WeWork has encountered many other challenges including leadership resignations, and a stock value plummet which led the company to filing for Chapter 11 Bankruptcy in November.

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2019 Purchasing Filing Travel 147

Success

SEPTEMBER 27, 2024

As a result, taxes can feel like an overwhelming task to tackle, whether it’s your first time filing as a freelancer or your fifth. But even with these benefits, tax filing can still be daunting. When you’re a freelancer, you’ll need to file quarterly estimated taxes, as well as an annual return.

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Credit Card Filing Expenses Forms 147

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Practically Perfect PA

SEPTEMBER 6, 2017

Think about all of the information that flows through your office on a daily basis, and then think about how often you are asked where something is, how you file a document, what is happening with a project, where one of your colleagues is travelling this week, what you are supposed to do with the new software.

Management 134

Management 2013 2020 Filing 134

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Success

AUGUST 28, 2024

Climate-friendly travel Who doesn’t love extra time off work? More companies are now offering additional paid leave for employees who choose climate-friendly vacation options, such as traveling by train or using electric vehicles instead of flying. It’s the same principle, but specifically for low carbon travel.

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Carbon Footprint Travel Promotion Expenses 130

Professional Assistant Blog

JANUARY 28, 2008

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Do you have a big project coming up and want to show your boss that you can handle this type of task ?

Microsoft Word 100

Microsoft Word Google Docs 2008 Cubicle 100

Practically Perfect PA

MAY 23, 2017

It frustrates us by preventing us from locating what we need quickly e.g. Files and paperwork lost in a pile’”. People often associate filing with having to put complicated systems in place – this couldn’t be further from the truth! File: If you need to keep it. Declutter to increase productivity.

Filing 138

Filing Budget AT&T Forms 138

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Travel Planning. Filing – paper and digital. Travel Planning. Project Management. Travel Planning Example: Your travel planning system involves lots of different forms, templates, and checklists. The procedures all combine to create your travel planning system.

Travel 100

Travel Filing Forms Email 100

Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. One last note.

Google Docs 100

Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Office Dynamics

APRIL 12, 2010

They are used to managing their own e-mail, making their own travel arrangements, and setting up their own appointments. They will be juggling more projects than they ever thought possible. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files.

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Mentoring Meeting Minutes Social Media Filing 100

Office Dynamics

APRIL 12, 2010

They are used to managing their own e-mail, making their own travel arrangements, and setting up their own appointments. They will be juggling more projects than they ever thought possible. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Professional Assistant Blog

JANUARY 30, 2008

Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

JANUARY 31, 2008

Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox? I have shared access to 4 different mailboxes for various products and projects.

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Microsoft Outlook Etiquette 2008 Google Docs 100

Office Dynamics

DECEMBER 8, 2010

There are also 4th quarter “finish line sprints” for assistants to handle: last minute travel itineraries, final year-end planning and execution of financial purchases, turnover of files and projects, and employee transfers to be handled. Oh yes, and budget analysis for the whole year!

Sprint 100

Sprint Gifts Holidays Budget 100

Office Dynamics

DECEMBER 8, 2010

There are also 4th quarter “finish line sprints” for assistants to handle: last minute travel itineraries, final year-end planning and execution of financial purchases, turnover of files and projects, and employee transfers to be handled. Oh yes, and budget analysis for the whole year!

Sprint 100

Sprint Gifts Holidays Budget 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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2011 Filing Networking Phones 100

Office Dynamics

APRIL 8, 2016

Here are some tips and key questions to ask managers and executives as requests for your time are made throughout the week: When possible ask that projects and tasks be given to you verbally so you can ask clarifying questions and better understand the work that is being given to you. Find out who else has information related to the project.

Management 100

Management Administrative Professionals Mentoring International 100

Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise To-Do or Not To-Do?

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

All Things Admin

JUNE 15, 2023

Travel planning skills can be challenging to showcase in your professional portfolio, but they are something many employers and executives are looking for in an admin. So if you have travel planning experience, you need to document it! Work Sample: My Travel Planning System I love to travel! Here is an example: [link].

Travel 52

Travel Administrative Professionals Mentoring PDF 52

The Office Professionals Place

MARCH 13, 2010

Did you ask a co-worker to help you on a project and got the feeling that they really didn’t want to help you? Ask for input/suggestions If possible, before making a request ask for some input on how the project or task can be completed more efficiently. I deal with this woman almost monthly for organizational travel.

2010 100

2010 Filing IAAP Gifts 100

The Office Professionals Place

APRIL 19, 2010

We know this is true because we see and hear on the news how traffic is backed up and travel times are astronomical. Log Files As with most other websites, we collect and use the data contained in log files. We never sell your personal information to third parties.

Filing 100

Filing IAAP 2010 Fax 100

Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. Home About Me Advertise Has The Bubble Burst?

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! And remember, always break down your entire project or tasks into manageable chunks. When does it ever end?

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. It houses so much more than a file index. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Clutter Coach

DECEMBER 15, 2017

Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in. Again, it works best with a good filing system. Divide it up into categories like to do list and file.

Filing 100

Filing Expenses 2016 AT&T 100

Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

Networking 100

Networking Purchasing Fax Filing 100

Practically Perfect PA

APRIL 1, 2014

Event Management, Project Management, Human Resources and Finance have become a big part of my job. In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos.

Finance 100

Finance Salary Filing Project Management 100

Practically Perfect PA

AUGUST 1, 2013

Junior PA: Booking travel and hotels for colleagues . Helping with projects. Establishing and maintaining filing systems. Screening calls on behalf of other colleagues. Meeting lots of senior people and acting accordingly. Remaining self motivated when working solo. Getting to grips with calendar and email management.

Skills 100

Skills 2003 UPS Agenda 100

Stephanie LH Calahan

NOVEMBER 1, 2013

When I travel, I take my laptop and Kindle Fire. I always synch all of my files from my main Mac computer in my home office to Dropbox so that I am sure to have all of them handy while on the road by using the app on my phone and tablet.   Tips for Health Conscious Travelers.   Keeping It Simple. Stay hydrated!

Time Zones 100

Time Zones 2003 Dropbox Lifestyle 100

Stephanie LH Calahan

DECEMBER 4, 2009

  I'm calling regarding the X Project.    The project is on hold until I get your input on these items.  " Note that in the second message Sam has much more incentive to call if he wants X Project to continue.  Sally .  Please give me a call."

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Phones Fax Networking 2010 100