Office Dynamics

APRIL 20, 2017

Project Management Apps: Teamwork is, by far, my favorite project management app. You can update statuses, track time and tasks, and get real-time updates on all your projects. Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart!

Time Zones 223

Time Zones Basecamp Administrative Professionals Business Cards 223

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Eat Your Career

MARCH 21, 2022

If you’re worried about it falling into the wrong hands, take extra precautions to password protect your files or take your journal home rather than keeping it at your desk. It’s nothing fancy, but it’s an accurate and thorough historical record of my work life. Be sure to keep it safe.

Confidence 334

Confidence Filing Travel Forms 334

Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.    I LOVE basecamp I have used it to coordinate many different projects where team members are all over the place. How will you use Basecamp?

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Stephanie LH Calahan

OCTOBER 5, 2011

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Use any remaining spots to hold project files or quick reference information. 

Filing 100

Filing Calendars Phones AT&T 100

Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. Below are a few: Throughout the year track each project and goal progress, additional duties added and positive feedback from others.

Goals 202

Goals Stress Filing Email 202

Allwork

JULY 31, 2024

Over the past decade, much of our socialization has become virtualized – group chats and social media posts have replaced phone calls or gatherings that once happened in person. Bottom line, without people, offices would simply be glorified storage facilities for outdated furniture, filing cabinets, and equipment.

Cubicle 289

Cubicle Collaborate Mentoring Promotion 289

Allwork

DECEMBER 23, 2022

One popular travel accessory that every digital nomad needs is a travel adaptor so that they can recharge all their devices, from laptops, cameras and cell phones to digital watches and alarms. . And for self-employed freelancers or business owners, you can generate invoices, manage your payroll and track time on projects. .

Gifts 290

Gifts Social Media Travel Google Docs 290

Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. To make sure your remote group of employees accomplishes everything they need to do will require a great deal of transparency on their part about their projects and tasks.

Telecommuting 157

Telecommuting Basecamp Phones Policies 157

Success

JUNE 23, 2021

She relieves me from things I don’t need to be doing like email, booking travel and project planning. From there, develop a priority list of what you’d like taken off of your plate—travel planning, follow-up phone calls, research, filing, inbox management—and take baby steps until those are comfortably transitioned over.

2021 286

2021 2020 Calendars Cubicle 286

Office Dynamics

APRIL 21, 2017

Tackle Stretch Projects. Nothing is more exciting than a project that challenges your capabilities. These kinds of projects give you goals that are outside the normal, everyday realm. Offer to own that project that no one else wants to do. So, what’s an assistant to do when he or she feels that lack of enthusiasm?

2017 188

2017 Environment Filing Goals 188

Success

SEPTEMBER 27, 2024

As a result, taxes can feel like an overwhelming task to tackle, whether it’s your first time filing as a freelancer or your fifth. But even with these benefits, tax filing can still be daunting. When you’re a freelancer, you’ll need to file quarterly estimated taxes, as well as an annual return.

Credit Card 147

Credit Card Filing Expenses Forms 147

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Tips From T. Marie

JANUARY 4, 2017

It was sheer coincidence that an Internet search for an ongoing school project happened to return a small article that mentioned a virtual assistant. . Some VA’s began to specialize in things like email marketing, online project management and social media marketing. It was barely a blip on the radar.

2007 176

2007 2017 Social Media Medical 176

Success

SEPTEMBER 26, 2024

When Slack’s 2FA is enabled, a one-time code will be sent to the user’s phone each time they access their Slack account. On the other hand, messages and files sent via private channels can only be viewed by authorized members. This adds another layer of security beyond the usual username-and-password combo.

Learning 130

Learning Policies Filing Medical 130

Professional Assistant Blog

JANUARY 28, 2008

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Do you have a big project coming up and want to show your boss that you can handle this type of task ?

Microsoft Word 100

Microsoft Word Google Docs 2008 Cubicle 100

All Things Admin

JANUARY 10, 2022

Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. Zone 2 is the area immediately next to zone one that includes your active project folders, incoming-mail tray, and the things you need easy access to as you work on your active projects. Zone 2: Work Staging.

Filing 97

Filing Mentoring Administrative Professionals 2021 97

Stephanie LH Calahan

APRIL 1, 2011

  He picked up a piece of paper that contained a name and phone number of a contact.    He told me that his next action was to make a phone call to that person for a project they were working on together.    So, the next action was not the phone call, it was the research. . 

Filing 100

Filing Phones AT&T Email 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter. Smart Phone!! And it's a PHONE!

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. One last note.

Google Docs 100

Google Docs 2008 Cubicle 2007 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

Tips From T. Marie

FEBRUARY 14, 2018

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage.

Dropbox 100

Dropbox Google Docs Filing Collaborate 100

Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Start Today!

Phones 100

Phones Fax Networking 2010 100

Small Business Labs

MARCH 20, 2017

With the advent of commonly available video recorders (our cell phones) and easy ways to post online, games now become performances we can share with our friends, family and the broader world. The growing business importance of social sharing and creating performances became very clear to us during our 2012 research project on food trucks.

2016 113

2016 Social Media 2012 Phones 113

Ian's Messy Desk

OCTOBER 7, 2013

Use the right tools: Set a timer for the length of time you have decided to work on this project. Sort – everything into boxes/containers according to what needs to be done: file , shred , recycle , refer, toss, etc. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc.

Calendars 100

Calendars Filing Phones UPS 100

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. You simply print it out and fill it in each time you take on new client. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Office Organization Success

MARCH 30, 2013

Recently I held a laser consulting call with a client, and she basically came on the phone and said to me, “Tracey, I’m surrounded by paper. Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. I personally love brightly colored files as they brighten up my office.

UPS 100

UPS Filing Social Media Stress 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. You simply print it out and fill it in each time you take on new client. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Clutter Coach

MARCH 8, 2017

He looked at his project list and felt they were all equally important, and then he ended up not doing anything because he felt unsure. I told him about David Allen’s four criteria model for prioritizing , which takes into account more information than simply how important a task or project is.

Expenses 100

Expenses Filing AT&T Phones 100

Office Dynamics

AUGUST 8, 2013

Headsets also reduce the physical discomfort that comes from cradling a phone receiver or holding it to your ear for lengthy calls. To avoid confusing yourself with heavily edited lists, use a free app to keep track of your priorities on a mobile phone or tablet.

Filing 100

Filing Stress Phones Promotion 100

Office Dynamics

APRIL 12, 2010

They will be juggling more projects than they ever thought possible. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. The days when Administrative and Executive Assistants just handle phones and filing are long gone.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Office Dynamics

APRIL 12, 2010

They will be juggling more projects than they ever thought possible. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. The days when Administrative and Executive Assistants just handle phones and filing are long gone.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Ian's Messy Desk

MAY 25, 2010

Use the right tools: Set a timer for the length of time you have decided to work on this project. Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc.

Calendars 100

Calendars Ergonomics Filing 2007 100

Office Dynamics

NOVEMBER 16, 2009

Are you afraid to file something because you will forget where you put it? Studies have shown that a project that would take one hour to complete if you were not interrupted, takes an average of four hours to complete if you are interrupted. If you are on the phone a great deal, get a wireless headset. So you leave it out?

Stress 100

Stress Self Esteem Filing Phones 100

Office Dynamics

NOVEMBER 16, 2009

Are you afraid to file something because you will forget where you put it? Studies have shown that a project that would take one hour to complete if you were not interrupted, takes an average of four hours to complete if you are interrupted. If you are on the phone a great deal, get a wireless headset. So you leave it out?

Stress 100

Stress Self Esteem Filing Phones 100