Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Filing Calendars Networking Email 100

Tips From T. Marie

MARCH 31, 2020

All four images will be in one.zip file.* Email Consent to Share Email in Exchange for Free Backgrounds I agree to have my email address added to T.Marie Hilton's newsletter list. Your email address gives you access to four virtual backgrounds that can be used to customize your Zoom background for your home business.

Home Office 222

Home Office Email Filing AT&T 222

Practically Perfect PA

OCTOBER 12, 2017

I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails. Set up a free email address (Hotmail or Gmail for example) that you can use for newsletters, updates, subscriptions etc. I’ve written about my email filing system before. me is the greatest thing ever.

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UPS Filing Email Clothes 172

Tips From T. Marie

JANUARY 27, 2022

Why it was a wise choice: Storing my files in the cloud rather than on a physical hard drive or flash drive makes it easy to access them from my desktop, laptop, iPad, and phone. It’s also super easy for me to share files with others. If so, make sure you sign up for the Home Business Jumpstart newsletter.

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Dropbox 2012 Purchasing Filing 201

Allwork

OCTOBER 6, 2024

Regularly review and unsubscribe from irrelevant newsletters, marketing, and promotional emails. Assign more complex assignments to an action file or task list, and delete or archive emails that do not require action. Pause incoming emails temporarily to focus on managing existing tasks without the pressure of new messages.

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All Things Admin

JANUARY 26, 2022

Create permanent homes for the paperwork and files that are cluttering your desktop. . Even the most organized admin sometimes gets behind with filing. Make an effort to spent 15-20 minutes each day filing, or creating files for the items that need to be saved. Reorganize your desk drawers and file drawers.

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Filing Mentoring Administrative Professionals Promotion 130

Office Organization Success

MARCH 30, 2013

Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. For every client that you’re currently working with, create their own individual file. I personally love brightly colored files as they brighten up my office. Where I’ve published the article online, and when.

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UPS Filing Social Media Stress 100

Jen Lawrence

OCTOBER 3, 2019

Digital records management isn’t something we spend time thinking about until we need to find a file. We spend far too much time searching, wondering where we would have thought to save the file when we were working in it. I personally despise wasting time looking for files. Organize folders by how you will RETRIEVE files.

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Filing UPS Staples PowerPoint 56

Practically Perfect PA

MAY 2, 2017

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. I think the way people structure their email files can be quite a personal thing! So for me, I like to keep them filed away, just in case!

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All Things Admin

JANUARY 10, 2022

Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Take “after” pictures of your workspace, desk drawers, file drawers, and storage cabinets in your immediate work area. Clear the clutter.

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Filing Mentoring Administrative Professionals 2021 97

Practically Perfect PA

MARCH 16, 2017

I find the collections of photos quite useful if I am working on a particular newsletter or presentation. Ability to save the recording as a video file. SlideDog is software built specifically for presenting already made presentation files. FancyCrave. I use FancyCrave mostly for their tech and food images.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

MARCH 16, 2017

I find the collections of photos quite useful if I am working on a particular newsletter or presentation. Ability to save the recording as a video file. SlideDog is software built specifically for presenting already made presentation files. FancyCrave. I use FancyCrave mostly for their tech and food images.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Office Organization Success

OCTOBER 26, 2009

A podcast is a collection of individual audio recordings saved as a digital file, such as an Mp3 or WAV audio file. People can listen to your podcast (collection of episodes) on the Internet, on their PC, or transfer the file to their portable device such as an iPod or MP3 player. Step 2: Choose your recording medium.

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Filing 2009 Learning UPS 100

All Things Admin

JANUARY 24, 2022

Even if you can get exceptions to the storage cap, it’s more efficient to save important emails to a shared network folder with your other project files. Outlook has a file extension called.msg just like Word has.doc or Excel has.xls. Create rules to filter newsletters and promotional emails that you want to read when you have time.

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Calendars Microsoft Outlook Email Filing 98

Office Organization Success

JUNE 29, 2009

I’m a huge fan of repurposing your articles – after all you’ve spent a lot of time creating your article and sharing your expertise with your newsletter readers. A podcast is simply a digital recording that is made available on the Internet so that people can listen and download the files to their iPod or Mp3 player.

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Filing Networking 100

Clutter Coach

MARCH 28, 2017

File what needs to be filed. You don’t use your in box as a to do list or a file cabinet. I do spend time unsubscribing to newsletters when I realize I’ve deleted the fifth one in a row. File what needs to be filed. But he did coin “in box zero,” which went viral. Answer what needs to be answered.

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Filing Email UPS 100

The Office Professionals Place

MARCH 4, 2010

The daily inbox is comprised of spam, junk mail, solicitations, marketing advertisements, greeting cards, friendly ‘hellos’, newsletters, and of course, business correspondence. Log Files As with most other websites, we collect and use the data contained in log files.

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Credit Card Filing Email IAAP 100

Small Business Labs

NOVEMBER 2, 2015

  BTW, if you're interested in what's happening with startups or venture capital you should definitely subscribe to CB Insights' newsletter  and/or follow their blog. Petco, which filed for IPO in August, has since then reportedly received new takeover offers from PE firms including The Carlyle Group and KKR. In

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Filing 100

Productivity Bits

MAY 13, 2016

Your inbox is not your task manager, if action needs to be taken, then transfer the details to your schedule, and then file the mail as appropriate. Instead of leaving them for later, set up a filter in your email settings which will send these newsletters directly to a folder. If a mail requires a quick response, then send it.

Email 100

Email Filing Social Media Networking 100

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

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Email Management Filing Monster 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. (I Backup and store your files via a cloud service. Share and collaborate on files. Additional Apps.

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Dropbox PDF Filing Google 100

Practically Perfect PA

APRIL 3, 2012

Rules: One of my Director’s receives ridiculous amounts of newsletters, sales emails and invites to events etc. Then I asked him if he wanted me to print the newsletters out for him, that was also a negative response. Also sometimes emails can be accidentally deleted when really they should be filed.

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Email Filing Confidence Management 100

Step It Up VA Coaching

MAY 17, 2012

Catch up on your filing. But don’t forget your PC – go through and eliminate unused files. Prepare your newsletters and blog postings in advance. This is a great time to sort through the paper piles on your desk. Create (or update) your policies and procedures manual. Create more efficient organizing systems for your office.

Business Cards 100

Business Cards Filing Purchasing Policies 100

Step It Up VA Coaching

JUNE 16, 2011

Catch up on your filing. But don’t forget your PC – go through and eliminate unused files. Prepare your newsletters and blog postings in advance. This is a great time to sort through the paper piles on your desk. Create (or update) your policies and procedures manual. Organize your folders. Update your backup system.

Business Cards 100

Business Cards Filing AT&T Purchasing 100

Office Organization Success

SEPTEMBER 3, 2009

Clear out your desk and files. using a ring binder file — print out articles that you come across while surfing or any emails that you may need to refer to again; cut out useful magazine articles; store newsletters, circulars or magazines. Create subject specific folders within the main resource folder.

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Filing Finance Email UPS 100

All Things Admin

MARCH 9, 2022

I keep specific actions on a sticky note for each file to help me get right into the flow of work. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Want to use this article in your newsletter, ezine or website? That way, I avoid overwhelm and getting stuck in the weeds sorting through things in the morning.

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Management Administrative Professionals Mentoring Keyboards 134

Stephanie LH Calahan

JUNE 29, 2012

If you are looking for someone to be your "girl Friday" and pick up dry cleaning, do shopping, take care of the filing, as well as help with email newsletters and scheduling appointments, then a personal assistant is really a better choice.  A VA does not have to be in the same community or even the same country!

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Interviewing Filing Skills Email 100

Step It Up VA Coaching

JUNE 26, 2014

Catch up on your filing. But don’t forget your PC – go through and eliminate unused files. Prepare your newsletters and blog postings in advance. This is a great time to sort through the paper piles on your desk. Create (or update) your policies and procedures manual. Create more efficient organizing systems for your office.

Business Cards 100

Business Cards Filing Purchasing Policies 100

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

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UPS Filing Email AT&T 100

Stephanie LH Calahan

NOVEMBER 9, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Feel free, but please give me proper credit and let me know so that I can thank you! Part of the Calahan Solutions, Inc.

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Fax Filing Networking Phones 100

Laughing all the Way to Work

DECEMBER 30, 2007

We need to open new administrative files for 2008. I also received a Get Organized Now e-Newsletter and I thought I would pass an article from it on to you at this time of resolutions and reflection. If you are interested in subscribing to the Get Organized Now e-Newsletter, please click here. 1 Resolutions and Reflection!

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2008 2007 IAAP Email 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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2011 Filing Networking Phones 100

Stephanie LH Calahan

JANUARY 27, 2010

  Back at that time, I wrote a newsletter artile that I think holds value today.  " many times to my clients and in this newsletter, but it personally means more to me now.    Back at that time, I wrote a newsletter artile that I think holds value today.    It was quite surreal. 

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Office Organization Success

JANUARY 6, 2016

Clear out your desk and files. And it’s amazing what you come across too … your next big program could have been lurking for months in your filing cabinet! I always find just reviewing what’s gone on gets me back into the flow again. Create subject specific folders within the main resource folder.

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Filing Finance 2016 Holidays 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Networking 100

Step It Up VA Coaching

AUGUST 20, 2015

Do papers and files cover your desk like autumn leaves on your lawn? Time to toss and file. Clear out your e-mail inbox (often easier to delete in big chunks if you sort by sender), unsubscribe from unnecessary newsletters (physical and electronic), and turn off social media notifications that tend to pile up.

Filing 100

Filing Social Media Resume Environment 100

Step It Up VA Coaching

AUGUST 14, 2014

Do papers and files cover your desk like autumn leaves on your lawn? Time to toss and file. Clear out your e-mail inbox (often easier to delete in big chunks if you sort by sender), unsubscribe from unnecessary newsletters (physical and electronic), and turn off social media notifications that tend to pile up.

Filing 100

Filing Social Media Resume Environment 100