All Things Admin

MARCH 9, 2022

I keep specific actions on a sticky note for each file to help me get right into the flow of work. © 2022 Julie Perrine International, LLC. Using a digital timer to keep me on time for meetings, and to help me “race against the clock” in focus blocks I set throughout the day. Creating detailed checklists on paper and in OneNote.

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Management Administrative Professionals Mentoring Keyboards 134

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

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Filing IAAP Fax Calendars 100

The Office Professionals Place

NOVEMBER 25, 2009

My advice is to grab a member and become a mentor or get mentored! Log Files As with most other websites, we collect and use the data contained in log files. Do you need someone to talk to during the day when you are stressed? Or do you have a question, call a member! Believe me, it is the best form of release therapy!

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IAAP Filing Health Mentoring 100

Office Dynamics

APRIL 20, 2016

Since you, your executive, and team members likely all have different style preferences, you need to be very clear about the organization systems you have in place (for filing paper, filing digital documents, etc.). Include details on how to properly file items in your filing cabinet or the shared office drive.

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All Things Admin

MAY 5, 2021

You can also add the Microsoft Office suite of apps (Word, Excel, and OneNote, in particular) or the Google Suite apps to your smart phone and tablet, so your career plan files are easily accessible no matter where you are. I also encourage you to store your crucial career files somewhere besides your work computer or network drives.

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Mentoring Goals Filing Administrative Professionals 96

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. Cloud – As businesses make the switch to cloud computing, collaboration between internal team members and external clients alike occurs daily.

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Administrative Professionals Social Media Mentoring Customer Service 98

All Things Admin

JULY 27, 2022

Check tickler files. © 2022 Julie Perrine International, LLC. You can — just as long as you include this complete blurb with it: Julie Perrine, CAP-OM, is the founder and CEO of All Things Admin, providing training, mentoring and resources for administrative professionals worldwide. Turn off forwarding on phones. Log into PC.

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All Things Admin

JANUARY 24, 2022

Even if you can get exceptions to the storage cap, it’s more efficient to save important emails to a shared network folder with your other project files. Outlook has a file extension called.msg just like Word has.doc or Excel has.xls. © 2021 Julie Perrine International, LLC. Set Up Rules.

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Calendars Microsoft Outlook Email Filing 98

Office Dynamics

APRIL 8, 2016

Establish positive working relationships with other internal administrative support staff as they are vital when additional help is needed. Quickly get these projects and/or tasks off of your desk, place them in a tickler file or schedule a reminder and revisit them at the appropriate time.

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Success

JANUARY 22, 2023

It’s not only about what happens internally, how to build good teams , but also about how you relate with clients.” Instead the girls quietly filed into a dreary classroom, shucked their puffy coats, and took their seats behind the keyboards. Students find mentors, a sense of community and a place to find answers to their questions.

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All Things Admin

JUNE 8, 2022

Another perk is that a digital portfolio can include links, downloadable files, and audio and video components that are difficult or impossible to incorporate into a print version. © 2022 Julie Perrine International, LLC. A digital portfolio is one of the best ways to stand out and prove yourself!

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Resume Mentoring Skills Social Media 98

Office Dynamics

OCTOBER 10, 2014

Meanwhile, the Office Dynamics team including Joan Burge and the conference’s featured expert presenters like Julie Perrine, Chrissy Scivique and Lucy Brazier flowed through the space, helping connect people with industry peers and mentors, sharing stories and smiles.

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Administrative Professionals Collaborate 2015 Social Media 100

All Things Admin

JANUARY 10, 2024

Once you have your template, print out several blank copies, punch three holes in each page, and keep them in a file folder within reach of your workspace. EXPLORE THE RESOURCES © 2024 Julie Perrine International, LLC HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE Want to use this article in your newsletter, ezine or website?

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Administrative Professionals Mentoring 2024 Training 94

All Things Admin

AUGUST 3, 2022

You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. Here is an example: And I’ve used these naming conventions to keep my forms, templates, checklists, procedures, and other documents organized in my digital files: ENV – JPI Return Address (ENV for Envelopes).

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All Things Admin

OCTOBER 20, 2021

Your files are probably password protected. © 2021 Julie Perrine International, LLC. You can — just as long as you include this complete blurb with it: Julie Perrine, CAP-OM, is the founder and CEO of All Things Admin, providing training, mentoring and resources for administrative professionals worldwide.

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Social Media Mentoring Administrative Professionals 2021 96

All Things Admin

JANUARY 10, 2022

Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Take “after” pictures of your workspace, desk drawers, file drawers, and storage cabinets in your immediate work area. Clear the clutter.

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Filing Mentoring Administrative Professionals 2021 52

All Things Admin

APRIL 17, 2024

Here’s how you can implement color coding: Physical Files : Use colored folders or labels to differentiate between different projects or document types. I love translucent colored poly pockets combined with colored file folders to create instant visual distinction of what’s waiting for me each day in my priority sorter.

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All Things Admin

AUGUST 2, 2024

Example: Filing System Work Sample How your file and organize things is another great example. I can explain the SMEAD VIEWABLES system, my color code, and my tickler file with these three images and a PAR statement in my portfolio without disclosing any private information. In the P.A.R.

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Filing Mentoring Skills Holidays 52

All Things Admin

JUNE 16, 2023

descriptions , a screenshot, photo, and several links to uploaded files or blog articles. © 2023 Julie Perrine International, LLC HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE Want to use this article in your newsletter, ezine or website? And it links to related articles I’ve written on my blog.

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Stephanie LH Calahan

AUGUST 16, 2010

I talked to over 40 of my international colleagues and asked them for their one favorite tip on setting and managing priorities. One of my on-line mentors is Alex Mandossian and one thing I admire about him is the massive volume of work he can pump out. They came up with some great ideas. His secret?

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All Things Admin

AUGUST 17, 2022

With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. © 2022 Julie Perrine International, LLC. Business Development – Navy Blue. Company Projects – Green. Vendors/Suppliers – Orange. Advertising/Marketing – Purple. I can also apply color within each tabbed section of my notebook.

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Administrative Professionals Mentoring Suppliers 2022 52

All Things Admin

JUNE 15, 2023

This may be helpful if I don’t have a lot of work samples and want to add multiple files to my social portfolio on LinkedIn or my digital portfolio site. © 2023 Julie Perrine International, LLC HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE Want to use this article in your newsletter, ezine or website?

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Travel Administrative Professionals Mentoring PDF 52

All Things Admin

JANUARY 11, 2023

A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. Yes, the papers may all be in a neat pile, but if that pile contains everything from office memos to personnel files to takeout menus, it’s going to be difficult to find what’s needed in a timely fashion. How You Assign Value.

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All Things Admin

JANUARY 26, 2023

Create a page in OneNote or insert a file from Word that you want to use as your standard template for various needs throughout the notebook. © 2022 Julie Perrine International, LLC HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE Want to use this article in your newsletter, ezine or website? Here’s how you create one.

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All Things Admin

OCTOBER 26, 2023

Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go. © 2023 Julie Perrine International, LLC HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE Want to use this article in your newsletter, ezine or website?

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Etiquette Mentoring Administrative Professionals 2023 52

All Things Admin

JANUARY 18, 2024

These files can easily be inserted into other procedures documentation you create. SEE THE RESOURCES © 2024 Julie Perrine International, LLC HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE Want to use this article in your newsletter, ezine or website? It will insert it into the slide you have open.

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Google PowerPoint Google Docs Microsoft Word 52

All Things Admin

FEBRUARY 20, 2024

Whether it’s scribbled notes or complex digital files, the importance of procedures documentation cannot be overstated. Here are some of my favorite tools for advanced procedures documentation: Microsoft Office Suite /OneDrive : For real-time collaboration, document creation, video and audio recording, and file storage.

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Learning Google Docs Microsoft Word Mentoring 52

All Things Admin

FEBRUARY 27, 2024

Tools of the Trade Familiarize them with the essential programs and platforms used by the company (project management, file management, internal communications, virtual meeting platforms, etc.), showcasing how each tool facilitates team collaboration. Feedback Mechanism: Guidelines for giving and receiving feedback within the team.

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Training Agenda Mentoring Project Management 52

All Things Admin

FEBRUARY 8, 2024

Here are a few ways to do this: Download our free procedures development template , run 30 double-sided copies, three-hole punch the pages, and put them in a bright colored file folder within arm’s reach of where you sit. We must learn to work with our brains instead of against them.

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Musings of a High-Level Executive Assistant

MAY 24, 2013

So just wanted to say hello to all my international readers too! :) This is her question: “ I am located internationally and I've been reading your articles. Be a student and view them as your mentors/teachers. I am hoping the secretary will be a good boss, mentor, and leader to you. Second, the personal side.

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Who's the Real Boss?

MARCH 11, 2019

Yes I’ve met plenty of twenty-something’s that I’ve had to mentor and coach on the more responsible and sensible ways to do things and witnessed them do things that an older assistant may never do (again!),

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AT&T Administrative Professionals Skills Mentoring 52

Success

JUNE 19, 2022

When Harry Hecht, an Orlando, Florida-based mentor with SCORE—originally named the Service Corps of Retired Executives—encounters business owners who are reluctant to outsource, he has them track their time. “I I use it with my interns for my blog. For some entrepreneurs, turning work over to someone else is no big deal. Bring it on.

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Elance Suppliers Mentoring Payroll 290

Stephanie LH Calahan

DECEMBER 10, 2010

Create email folders same as you would for word doc and paper files. Review your tickler file, "to do" lists, Outlook tasks, or whatever you use to track your action items. For bigger changes, enlist a mentor or professional coach to help you stay on track. Thanks to Christine Giri of Time Tamer Consulting 6.

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AT&T Calendars Social Media Stress 100

Musings of a High-Level Executive Assistant

APRIL 4, 2013

If the fit isn’t close enough, they toss or file your resume. Just being in their presence means being informally mentored by osmosis. The kicker was, since the event was international, there was a time zone difference. They are looking for a job history with the exact same job they are looking to fill. How did you recover? (or

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Interviewing Temping Resume Agencies 40

Success

OCTOBER 24, 2024

Internalized ageism, or what’s often referred to as “ prejudice against our feared future self ,” a term coined by psychologist Todd Nelson in 2005, actively harms us, and not just when it comes to our careers. A quick Google search will find countless current age discrimination lawsuits filed against huge, well-respected companies.

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