Stephanie LH Calahan

JANUARY 6, 2010

Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems.

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Office Dynamics

AUGUST 4, 2017

Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. One of the most revolutionary tools by IFTTT is Applets, which has the ability to perform numerous tasks across several operating systems and apps.

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Tips From T. Marie

JUNE 16, 2023

Remember the days of faxing documents , emailing hefty attachments or carrying USB drives like precious cargo? Utilize this visual cue to create a color-coded system that helps you quickly identify file types, priority levels, or specific projects. Sharing: Let the Files Fly!

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Small Business CEO

OCTOBER 26, 2016

Most of the businesses require a fax system to transfer important documents. Retail businesses are in utmost need of this kind of system. Enter Fax over IP of FoIP technology. Without facing the hassle of maintaining the fax machines, one can send faxes over the internet as and when required.

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Laughing all the Way to Work

APRIL 15, 2008

You want to file letters, faxes and e-mails received and sent chronologically. Fax transmission sheets and courier slips are also part of the story and provide proof that a document has been sent so should be kept stapled to the correspondence. E-mails should be filed by date and time if you have more than one on a particular day.

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Productivity Bits

OCTOBER 20, 2010

To save on paper, some people develop a filing system through the computer, similar to the old ways, by using an office suite or another program to store documents in folders. It is entirely possible for you to scan all documents that you receive into your computer and to take any other in-house documents and store them within your system.

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Office Organization Success

NOVEMBER 24, 2014

On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Tips From T. Marie

JULY 21, 2016

We’re well into the 21 st century, so why is it that so many business offices are still using outdated office machines and systems? Fax Machine- At this point, everyone should be capable of sending attachments via email. Replace those antique computers and computer systems. Bonus Replacements. Are you still running Windows XP?

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Stephanie LH Calahan

JUNE 8, 2011

  We do a lot of work with different clients to help them develop systems that allow them to be paperless.    Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes. 

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Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Sending info via email is like sending a postcard via mail. Instead use one of these options: 1. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox.

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Office Organization Success

AUGUST 17, 2009

On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Office Organization Success

MARCH 2, 2012

My telephone and fax number. Your telephone, fax number, and email address. And if you want more time-saving strategies like this, then you’ll need the Easy Office Organization Home Study System that will teach you exactly how to set yourself up for long-term business success and profits. My company’s name.

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Ian's Messy Desk

MARCH 29, 2011

It is now time to put things in order and implement a system that will keep this space organized until spring 2012 and beyond. File and organize: Once you’ve decided on what papers you will keep, set up a filing system that will be easy for you to follow. For the approximately 2.5 Documents piled up? Dying plants?

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Eco-Office Gals

SEPTEMBER 4, 2013

Beyond that expense you’ll also save money on not buying printers, copiers, fax machines (and fax lines) and a boatload of toner. Cloud computing is a more cost effective and environmentally friendly way of storing your company’s files than setting up an internal server system. Obviously you won’t need to buy paper anymore.

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Office Organization Success

NOVEMBER 3, 2014

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. I’m a big believer in creating main/sub folders for managing my filing system – both for paper-based and PC files. (If

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Laughing all the Way to Work

MAY 28, 2008

Here is my list: Drafting letters Scheduling meetings Managing boss's time Transcribing tapes Typing correspondence and lengthy documents Organizing yourself and others Filing Setting reminders and following up Managing bring-forward system Making travel arrangements Typing expense reports Managing boss's e-mail account as well as your own Sending (..)

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Eco-Office Gals

NOVEMBER 1, 2012

You can also receive and send faxes digitally. In many cases, these renewable energy systems can pay for themselves in just a few years. Besides setting up renewable energy systems, businesses can also use new devices to reduce the amount of energy that they consume.

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Office Organization Success

FEBRUARY 26, 2010

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. I’m a big believer in creating main/sub folders for managing my filing system – both for paper-based and PC files. (If

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The Small Business Blog

NOVEMBER 23, 2008

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk by Stefan Töpfer on Nov 23, 2008 We had the misfortune that there seems to be a computer virus/malware program affecting many Microsoft Windows operating systems, called winweb.exe. OnlineOffice: Overview Get the Flash Player to see this player.

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Laughing all the Way to Work

SEPTEMBER 30, 2007

how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc. I look over the filing system and become familiar with that. Here are a few things I do when I start a new job: I start a Secretarial Manual!

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Laughing all the Way to Work

JANUARY 22, 2008

Lynn Crosbie a Medical Assistant at a Research Hospital says, “Every time I learn something new, I write it in my manual, i.e. how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc.

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Eco-Office Gals

DECEMBER 17, 2013

A combo fax machine, printer, photocopier and scanner uses less energy. This article was provided by www.photocopier.org.uk , who can help you impartially understand the full spectrum of different office technology including photocopiers, multifunctional systems, utilities and consumables. Encourage staff to be energy-efficient.

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Stephanie LH Calahan

DECEMBER 7, 2009

.  You may come to the same conclusion as Janet, or you may find that your needs are totally different, but you will get a fabulous overview of some of the most popular planning systems today. Have a planning system you love?  Have a planning system you love?    Tell me about it. 

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Stephanie LH Calahan

MAY 19, 2010

thanks @thinkglobally) Productivity is sometimes about effective systems and sometimes about the mindset that you have about your situation.  thanks @thinkglobally) Productivity is sometimes about effective systems and sometimes about the mindset that you have about your situation.    Often it is both.

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Eco-Office Gals

MAY 24, 2012

Companies, businesses and industries with lots of customers have to implement several filing systems. It should copy, scan, print and fax without any problems. The move to the futuristic paperless workplace is not as difficult as some business owners believe it to be. With the privacy law in place this could mean a civil violation.

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The Office Professionals Place

AUGUST 22, 2010

Misplaced – Develop a system Whether you are looking for a paper document or searching for an electronic file, developing an effective system will increase productivity and efficiency. • Paper Documents Use the color coded system for filing (ie. Colour code system is very effective in arranging the paper documents.

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Step It Up VA Coaching

MARCH 24, 2011

Time to make a clean sweep of your office, your business systems, and even your mind! File or toss that pile of papers into your newly streamlined filing system. In the future, try to deal with mail or faxes as they come in – either respond, toss or file – and make it a goal to touch each piece of paper only ONCE.

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The Office Professionals Place

AUGUST 13, 2009

This will provide a wonderful support system, you will learn and improve skills, and have opportunities for leadership roles. Need a filing system? OfficeArrow.com has a great article discussing the "43 folder filing system." Look into purchasing an all-in-one fax, printer, and copier. Get involved.

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The Office Professionals Place

OCTOBER 8, 2009

Create an effective filing system. Find out what filing system works for you. I like to use the color coding system. This makes for easy access of files and you will be able to see file labels more easily (provided you are not using the color code system). Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

DECEMBER 23, 2009

First of all, there is not a perfect tool or a perfect system. So, this answer is based on my experimentation with the two main tools the question above refers to - a planner and a tickler file system. Anchor your system one place or the other, whichever seems most natural to you.

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The Office Professionals Place

JULY 15, 2009

Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Look into purchasing an all-in-one fax, printer, and copier. Worklife Line Chat Every Monday at 7 p.m CST Need some motivating, inspiration, or answers?

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The Office Professionals Place

JULY 24, 2009

Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Look into purchasing an all-in-one fax, printer, and copier. Worklife Line Chat Every Monday at 7 p.m CST Need some motivating, inspiration, or answers?

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The Office Professionals Place

JUNE 4, 2010

Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Look into purchasing an all-in-one fax, printer, and copier. Worklife Line Chat Every Monday at 7 p.m CST Need some motivating, inspiration, or answers?

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Stephanie LH Calahan

JANUARY 7, 2011

She is an accredited professional coach certified through the Coaches Training Institute as a Certified Professional Co-Active Coach (CPCC); through the Center for Right Relationship (CRR) as Organizational and Relationship Systems Coach (ORSC) and an accredited facilitator of the Team Diagnostic Model through Team Coaching International.

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Laughing all the Way to Work

APRIL 2, 2008

Make the filing system easy for you, not complicated. On one job I was in I was fortunate to have the first day to myself to go over the filing system. Make sure your signature line is complete with name, who you work for, company name, phone and fax. Make sure the file list is up to date.

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Stephanie LH Calahan

JANUARY 25, 2011

  She understands that every person is different and requires systems that work for them.    She understands that every person is different and requires systems that work for them.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

MARCH 12, 2010

Systems that Support Growth You see, while bamboo is known for its speedy growth (once it starts growing up) there is something below the surface that many do not know.   The rhizomes are the organism's growth system.    The intricate system of roots and growth make the plant amazingly strong. 

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