The Small Business Blog

MARCH 5, 2013

It’s more difficult and requires a lot more specialist knowledge to intercept an email than it does to get hold of a letter or fax. Faxes with sensitive information are often left on fax machines in plain view of the whole office. Email is still one of the more secure and private ways to message people.

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Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc.

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Fax Filing Travel Phones 100

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc.

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Fax Filing Travel Phones 100

Productivity Bits

OCTOBER 20, 2010

Organize your folders by project, client, document or by any other means necessary. It is entirely possible for you to essentially eliminate the use of paper faxes by using electronic faxing, in which you generate an in-bound fax to the computer system you use. Back them up to an external hard drive off-site.

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Fax Filing 2011 Legal 100

Professional Assistant Blog

AUGUST 28, 2007

Here are the basic rules to do this: Start off with something positive, such as you have been working hard on whatever project you want to mention and show some results of this. Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. This will show that you are being pro-active.

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Office Organization Success

AUGUST 17, 2009

Enrollment Form/Project Booking Form: depending on your profession you may have an enrollment form if you’re signing up a client to one of your coaching programs, or a project booking form if you’re a VA. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Professional Assistant Blog

JANUARY 28, 2008

Do you have a big project coming up and want to show your boss that you can handle this type of task ? Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ?

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Microsoft Word Google Docs 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 7, 2008

In order to get your tasks completed on time and in a proficient manner, there is a little trick that I use to make sure that I only focus on one project at a time and give it my undivided attention (when I possibly can). For example, you want to spend one hour on a particular project. Having a timer at your desk can be a great tool.

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2008 Cubicle Google Docs 2007 100

Office Organization Success

NOVEMBER 24, 2014

Enrollment Form/Project Booking Form: depending on your profession you may have an enrollment form if you’re signing up a client to one of your coaching programs, or a project booking form if you’re a VA. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Office Dynamics

SEPTEMBER 12, 2010

I believe that our obsession with technology - with cell phones, computers (as well as e-mails and instant messaging), pagers and fax machines - is creating a lot of stress in our lives. Here are some tips that can help: Focus on a single project. Multi-tasking using these various technologies just makes it worse.

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Fax Phones Stress Customer Service 100

Office Dynamics

SEPTEMBER 12, 2010

I believe that our obsession with technology - with cell phones, computers (as well as e-mails and instant messaging), pagers and fax machines - is creating a lot of stress in our lives. Here are some tips that can help: Focus on a single project. Multi-tasking using these various technologies just makes it worse.

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Fax Phones Stress Customer Service 100

Office Dynamics

MAY 20, 2012

If you can’t take a few days off, even just one day, in a relaxing environment with no computers, faxes, e-mails, phone calls or any thoughts of work, can help renew you. If you are feeling snowed under at work, sit down with a boss and prioritize your projects. Set realistic objectives. Categorize them and then attack!

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Fax Resume Phones Stress 100

Laughing all the Way to Work

MARCH 16, 2008

If my co-worker in the next cubicle is away and someone comes looking for her I usually know where she has gone as we regularly call out to each other where we are going as we rush off to do a photocopying job or send a fax. It is especially helpful to know what your neighbour was doing before they leave on vacation or take a sick day.

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Cubicle Fax Phones Environment 100

Office Dynamics

DECEMBER 31, 2008

Between e-mail, virtual assistants, palm pilots, high speed Internet connections and a host of other technological marvels, they mistakenly believe they are more independent than ever—making their own travel plans, faxing their own letters and scheduling their own meetings. Establish goals and state expectations.

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Administrative Professionals Mentoring Fax Confidence 100

Office Dynamics

DECEMBER 31, 2008

Between e-mail, virtual assistants, palm pilots, high speed Internet connections and a host of other technological marvels, they mistakenly believe they are more independent than ever—making their own travel plans, faxing their own letters and scheduling their own meetings. Establish goals and state expectations.

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Administrative Professionals Mentoring Fax Confidence 100

Professional Assistant Blog

JANUARY 30, 2008

If you need to do this for other functions, make sure to change the "Use function:" section to whatever type of calculation you need to do for your particular project. Now you have the total for each firm as well as the grand total listed. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

JANUARY 31, 2008

I have shared access to 4 different mailboxes for various products and projects. Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox?

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Microsoft Outlook Etiquette 2008 Google Docs 100

Professional Assistant Blog

AUGUST 29, 2008

This will keep your project/goal in a manageable time frame, where you know how much time will be left once youve accomplished these tasks. Next, add a time frame to each task. For example, I will try to work on task A for 1 hour. Then I will work on Task B for 30 minutes and so on and so forth.

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Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

MARCH 10, 2008

Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. At the height of my furore for being an efficient to-do list completing machine, I was regularly finding work to do. If I didn’t have a full day’s worth of tasks to complete I wasn’t being efficient enough.

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

APRIL 1, 2008

IM or iChat)with collaborators while working on the project. You can share documents, spreadsheets, and photos across computers and networks: since your document is stored on Googles server, its accessible from anywhere ! Also, a fun feature is you can chat (i.e. Posted on 2 April, 2008 6:28 PM The Professional Assistant This is a great idea.

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Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

AUGUST 23, 2007

And remember, always break down your entire project or tasks into manageable chunks. Once you have completed all of your tasks, lavish in the fact that you are done! You will find information on Microsoft Outlook Tasks section by clicking here.

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Microsoft Outlook 2008 2007 Cubicle 100

Laughing all the Way to Work

JANUARY 22, 2008

Lynn Crosbie a Medical Assistant at a Research Hospital says, “Every time I learn something new, I write it in my manual, i.e. how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc. And who knows they may teach you something as well.

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The Office Professionals Place

AUGUST 24, 2009

Some managers feel that they would do the project themselves just so they know it will get done their way. In an effort to curb the constant interruptions by your supervisor who is inquiring about your status on a project, give him constant updates so that he can be assured that you are in the process of completion. Ask questions.

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Management 2009 Filing IAAP 100

Eco-Office Gals

MARCH 2, 2011

First, when the project was complete, our employees were able to move into their new surroundings without experiencing any of the irritation, headaches or nausea that might have accompanied a traditional remodel. By incorporating all of these elements into our company’s office redesign, we achieved two key objectives.

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Fax Equipment International Purchasing 100

Laughing all the Way to Work

NOVEMBER 2, 2007

on notice of these upcoming projects and needs. Were there any newsworthy items from their group that they wanted to share, recognition or accomplishments to brag about. At the team meeting each Assistant would bring their items forward and put the Mailroom, IT Department, Finance etc. Can you pitch in and help when someone is swamped?

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Fax Finance 2007 Goals 100

Office Dynamics

JUNE 25, 2013

There is more stuff on office desks: computers, printers, faxes and other new technologies. Activities: Cluster phone calls to make; cluster items to copy; cluster computer work; cluster large projects, etc. Studies show workers spend up to 30 minutes a day organizing their work areas. There is less room for stuff. Do not be a packrat.

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Fax Cubicle Filing Stress 100

Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

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Networking Purchasing Fax Filing 100

Laughing all the Way to Work

SEPTEMBER 30, 2007

how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc. I try to meet with my new boss and get familiar with what projects are coming up and what will be expected of me."

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Interviewing Fax 2007 Phones 100

Stephanie LH Calahan

DECEMBER 4, 2009

  I'm calling regarding the X Project.    The project is on hold until I get your input on these items.  " Note that in the second message Sam has much more incentive to call if he wants X Project to continue.  Sally .  Please give me a call."

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Phones Fax Networking 2010 100

The Office Professionals Place

MAY 31, 2010

Office professionals are approached with various tasks, deadlines, and projects each day. The ability to work by the Pareto Principle will allow you to effectively focus on projects and prioritize your day. Make a list of tasks and projects and next to each identify how long it will take to complete. Identify the focus.

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Filing 2010 IAAP Fax 100

The Office Professionals Place

JULY 24, 2009

The supervisor has a right to know if work time is being abused especially if projects and tasks are being overlooked and if other co-workers are being impacted due to one or many employees behavior. Look into purchasing an all-in-one fax, printer, and copier. The question is if the supervisor should be informed or not.

IAAP 100

IAAP Filing Fax Social Media 100

The Office Professionals Place

MARCH 13, 2010

Did you ask a co-worker to help you on a project and got the feeling that they really didn’t want to help you? Ask for input/suggestions If possible, before making a request ask for some input on how the project or task can be completed more efficiently. Look into purchasing an all-in-one fax, printer, and copier.

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2010 Filing Gifts IAAP 100

Stephanie LH Calahan

NOVEMBER 8, 2013

Having VAs I can simply fax order forms to. As a mobile must-have, my notebook is my "back of the napkin" solution, and evernote is where I store the project in progress or completed project. I used to carry 12 paperbacks on ever trip. For vlogging, nothing beats the camera on my iPad.  Another life saver?

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2003 Dropbox Fax Social Media 100

The Office Professionals Place

APRIL 19, 2010

Look into purchasing an all-in-one fax, printer, and copier. Desk Demon OfficeArrow Office Dynamics The Professional Assistant Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant Green Office Tips of the Week Save Energy 1. When the computer is not in use put it in sleep mode.

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Filing IAAP 2010 Fax 100

Office Organization Success

NOVEMBER 3, 2014

This file will contain things like the agreement form from your client, assessment forms, or details of any projects that you’ll be working on. You simply print it out and fill it in each time you take on new client. Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm.

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Filing Staples Fax Email 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   I have never missed it. 

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Email Twitter Fax Networking 100

The Office Professionals Place

SEPTEMBER 17, 2009

’ Here are some tips on how to get yourself and others motivated: Rewards (the ‘pat on the back’) Realize that for each task or project you complete you are entitled to a personal reward. People will be more energized and enthusiastic about the project. Look into purchasing an all-in-one fax, printer, and copier.

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Filing IAAP 2009 Fax 100