Office Organization Success

AUGUST 17, 2009

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. This confirms the arrangement you’ve both made, and both parties know exactly what they’re signing up for.

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The Small Business Blog

MAY 20, 2008

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Small Business Start-Up Idea – C.V. You will operate through your website and have a number of options (e-mail, fax or phone) about the way you collate personal data (such work experience and qualifications) from your client.

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Professional Assistant Blog

SEPTEMBER 10, 2007

Home About Me Advertise Common Courtesy in the Workplace By The Professional Assistant on Monday, September 10, 2007 Filed Under: Organize , Productivity D o you always end up cleaning up after your colleagues? If you present yourself as a neat freak or an in-between, people most likely will perceive you as a good worker.

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Stephanie LH Calahan

APRIL 14, 2010

  Last month I presented and emceed at a College of Business event on business etiquette.  D - Call and set up anther appointment? E - Email and set up another appointment? 5 -- During a meeting it’s OK to leave your cell phone on if you’re expecting a call.   It was fantastic working with the students.

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The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Need a speaker/presenter? Look into purchasing an all-in-one fax, printer, and copier. weather, jokes, news, etc.)

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Professional Assistant Blog

MARCH 4, 2008

Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook. A simple bounce back message will be e-mailed to them letting them know that you can’t help them at the present time and for them to contact someone that you’ve delegated to help out in these types of situations.

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Microsoft Outlook 2008 Cubicle 2007 100

Stephanie LH Calahan

FEBRUARY 7, 2011

  My husband and I grew up cheering for the Bulls and watching Jordan sail through the air.  she and her consultants focus on conducting presentations, personal coaching, assessments and productivity / organizing services for entrepreneurs & time pressed professionals. 

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2009 Fax Networking Phones 100

Stephanie LH Calahan

DECEMBER 16, 2009

  After hearing Joanne Lang's extremely professional presentation and vision for an on-line tool that would help busy moms get and stay organized, I was hooked.  Up until this point, the AboutOne team has been diligently in the background planning and programming the awesome new tool. 

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Professional Assistant Blog

SEPTEMBER 27, 2007

Dont know how to organize yourself and things are starting to pile up? We actually use labels that we print up on our laser printer, instead of using a label maker. Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders.

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Filing 2007 2008 Cubicle 100

Laughing all the Way to Work

SEPTEMBER 20, 2009

Telemarketing is my number one annoyance in advertising and as soon as I answer the phone and get that few seconds of dead air, that is my queue to hang up. Fax Blasts I remember someone from my IAAP Chapter asked me to fax the notice of our Chapter dinner to a list of about 60 companies to promote it. Oh, I agree.

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Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.    If you put yourself to bed/sleep and wake up at the same times consistently, you will find that your daytime focus and concentration are better.  Sit up straight and breath from your belly! Then you need to listen up.

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Stephanie LH Calahan

DECEMBER 20, 2010

Some of your to-do items are easy and require little thought, while others take up quite a bit of focus, concentration or creativity.   You may have categories like, phone calls, finances, networking, paper work, or creative activities. .  Today I'll share a technique to help you get more done.

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The Office Professionals Place

APRIL 29, 2010

It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call. The Minutes will bring them up to speed. Need a speaker/presenter? Look into purchasing an all-in-one fax, printer, and copier. Start on time and end on time. agenda, minutes from last meeting.)

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The Office Professionals Place

NOVEMBER 25, 2009

We all know how difficult it can be to maintain a realm of sanity in the workplace when the phone is constantly ringing, clients are popping in and out of the office, a project is due, and you have a supervisor who is behaving like a ‘helicopter mom.’ The other alternative to the internet is - pick up a book! Contact Ms.

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Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? I set up recurring appointments for things like bookkeeping or marketing. Smart Phone!! My favorite is: The iPhone although any smart phone will do.

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Stephanie LH Calahan

NOVEMBER 15, 2010

I have finally found a way to shut down email distractions by setting up a task-focused email account connected to my original account."   I'm often asked to share email strategies when I give workshops and presentations.  But email takes up so much time! I set up four email accounts. I was dubious.

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Stephanie LH Calahan

DECEMBER 15, 2010

  Somehow, they got sucked up by your every day busy life. opportunities you lost products or services that did not sell follow up systems that did not work social networking that did not produce desired results etc Goal Creation Step Four -- DROP THE "Suckers" Pick the top three or four and drop them! . 

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The Office Professionals Place

SEPTEMBER 7, 2009

Set reasonable deadlines and follow-up with each team member. Know the difference between follow-up and micromanaging. Follow-up does not mean frequent phone calls, emails, meetings, or standing over someone’s shoulder. Need a speaker/presenter? Look into purchasing an all-in-one fax, printer, and copier.

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Filing IAAP Fax AT&T 100

The Office Professionals Place

NOVEMBER 4, 2009

This morning the phone rang - youve got an interview! If you are interviewing for a sales position, prepare a sales presentation targeting one of their clients or prospects; for marketing come up with a marketing plan for them. It, like many other presentations, is used for 2 main purposes – to inform and to sell.

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Stephanie LH Calahan

JANUARY 28, 2011

  She and I were on the phone catching up and she asked me if I would do a Twitterview with her.  We start w/ a phone laser strategy session to identify those challenges & figure out next steps I have not delivered the exact same approach to any two clients.   A what?!? That sounds like me! Any last words?

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Stephanie LH Calahan

JANUARY 27, 2010

  When he came up from the basement (his "Man Town" so to speak) I knew something was not right.    I chose to stay up and watch my husband sleep.    Ironically, through lifting up others we, too, are lifted up.   It was quite surreal.    Then I made a resolution. 

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Stephanie LH Calahan

NOVEMBER 24, 2010

  What will you not put up with?  she and her consultants focus on conducting presentations, personal coaching, assessments and productivity/organizing services for entrepreneurs & time pressed professionals.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

JANUARY 10, 2011

.  I'm sure that sounds odd -- maybe you were thinking the focus would be health; but I wanted to focus on figuring out the true cause of my illness rather than having doctors pump me up with meds.    Passing up opportunities is never easy.    Passing up opportunities is never easy. 

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The Small Business Blog

JUNE 10, 2009

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Any receipts can be uploaded by fax, scanned via email or sent to our processing centre and will be processed within 72 hours of receipt. OnlineOffice: Overview Get the Flash Player to see this player. External Links External Links SynergyOne.co.uk

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Stephanie LH Calahan

DECEMBER 29, 2010

Work With Stephanie « Save Time Doing Simple Things that ADD UP to Major Time Savers | Main | 5 Tips for Productivity, Organizing and Changing Your Life » Tips to Go Almost Paperless "Steph, do you have some ideas for how I can go paperless?  Make Sure You Back it Up! Archive Network with Steph Is This You?

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Stephanie LH Calahan

NOVEMBER 29, 2010

  If unmanaged, fear can sneak up on your when you least expect it, kick you when you’re already down, and drive your behavior down all the wrong roads.    When you begin to feel that panic rise up and your thoughts start to spin around all the things you wish to avoid, you are experiencing a fear response. 

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The Small Business Blog

JUNE 29, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk The money that leaves a small business is often taken up with overheads that are necessary for the day to day running of the business. « Top 5 Serious Start-Up Mistakes Is Your Networking Fishy Enough? lower overheads.

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Stephanie LH Calahan

MARCH 3, 2010

  While it is easy to get caught up in spinning in circles with the things you have to do, STOP.  4 - Be objective about new opportunities -- Every time a new idea is presented, be sure to assess if it really fits with your big picture.  via Basex: [link].    Take action - some kind of action. 

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

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Administrative Arts

AUGUST 16, 2010

Answering Phones and Screening Calls. This can also include creating and modifying PowerPoint presentations and Excel spreadsheets. This includes setting up and managing electronic and physical files. Scheduling and Setting Up Meetings. Generalized Administrative Assistant Duties. Receive and Distribute mail.

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Fax PowerPoint Filing Meeting Minutes 40

Stephanie LH Calahan

DECEMBER 30, 2010

  Understanding your style and developing systems that fit with who you are sets you up for success. Look at the answers you came up with in Steps 1 and 2 above.    In another study, Basex, a New York research firm specializing in information overload, found that office distractions and interruptions ate up 2.1

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  I personally use a Franklin Covey planner because I love the look of the pages, but many other companies make planner pages with the same set-up.   But, what is the right kind of planner to use? 

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Laughing all the Way to Work

OCTOBER 11, 2009

Its all in how you handle it and how you present it to your boss. "It ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca It is not in my job description" comes across as whiney and it looks like you dont want to do your job. " Warning!

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Time Zones IAAP 2009 International 100

Laughing all the Way to Work

APRIL 27, 2009

Your co-workers are probably all new to you, you dont know how to use the photocopier or fax machine and more importantly "where is the bathroom?" The sooner they are up to speed, the sooner they will be able to contribute to the team and that helps everyone. I basically know how to answer the phones and take messages.

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Time Zones IAAP 2009 Administrative Professionals 100

Stephanie LH Calahan

MARCH 5, 2010

I set up alerts to remind me that they're coming up. Thanks to: Audrey Cupo from Bucks County, PA of A Better Space [link] 6 - Start the Day with a Clear and Present Mind Meditate for 5 - 10 minutes first thing in the morning--the discipline will develop your clarity and presence.  To dos in back. Tear out when done.

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Professional Assistant Blog

AUGUST 30, 2007

Open Powerpoint and click on File, then select New, then Blank Presentation. Now you can show your boss the new presentation that they were asking for, without getting your stress level up. This actually is quite easy to do. Here are the simple steps on how to copy tables: Open your Word document that contains the table.

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PowerPoint Google Docs Cubicle 2008 100

Stephanie LH Calahan

JANUARY 5, 2011

How to: Give your iPhone a Spring Clean [link] -- OK it is not spring, but the start of the new year is a good time for clean up too. Megan Berry offers some great tips for cleaning up those unused apps and making your smartphone more productive. .  Every other Wednesday, I share links to a number of different blogs and sites. 

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