Professional Assistant Blog

OCTOBER 7, 2008

In order to get your tasks completed on time and in a proficient manner, there is a little trick that I use to make sure that I only focus on one project at a time and give it my undivided attention (when I possibly can). For example, you want to spend one hour on a particular project. Having a timer at your desk can be a great tool.

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Professional Assistant Blog

JANUARY 30, 2008

If you need to do this for other functions, make sure to change the "Use function:" section to whatever type of calculation you need to do for your particular project. Now you have the total for each firm as well as the grand total listed. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

Microsoft Excel 100

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Professional Assistant Blog

JANUARY 31, 2008

I have shared access to 4 different mailboxes for various products and projects. Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox?

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Stephanie LH Calahan

DECEMBER 4, 2009

Archive Network with Steph Is This You?   I'm calling regarding the X Project.    The project is on hold until I get your input on these items.  " Note that in the second message Sam has much more incentive to call if he wants X Project to continue.  Sally

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Stephanie LH Calahan

FEBRUARY 10, 2010

Archive Network with Steph Is This You? » Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.  Work With Stephanie « Mon.

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Professional Assistant Blog

AUGUST 29, 2008

This will keep your project/goal in a manageable time frame, where you know how much time will be left once youve accomplished these tasks. Next, add a time frame to each task. For example, I will try to work on task A for 1 hour. Then I will work on Task B for 30 minutes and so on and so forth.

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Professional Assistant Blog

MARCH 10, 2008

Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. At the height of my furore for being an efficient to-do list completing machine, I was regularly finding work to do. If I didn’t have a full day’s worth of tasks to complete I wasn’t being efficient enough.

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Professional Assistant Blog

AUGUST 23, 2007

And remember, always break down your entire project or tasks into manageable chunks. Once you have completed all of your tasks, lavish in the fact that you are done! You will find information on Microsoft Outlook Tasks section by clicking here. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Microsoft Outlook 2008 2007 Cubicle 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

Archive Network with Steph Is This You? I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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The Office Professionals Place

AUGUST 24, 2009

Some managers feel that they would do the project themselves just so they know it will get done their way. In an effort to curb the constant interruptions by your supervisor who is inquiring about your status on a project, give him constant updates so that he can be assured that you are in the process of completion. Ask questions.

Management 100

Management 2009 Filing IAAP 100

Stephanie LH Calahan

JANUARY 25, 2011

Archive Network with Steph Is This You? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Productive & Organized Home Contribute to P&O!

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Stephanie LH Calahan

DECEMBER 6, 2010

Archive Network with Steph Is This You?   That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January.    You see, most social networking sites give you the ability to list other ways for people to connect with you. 

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The Office Professionals Place

JULY 24, 2009

The supervisor has a right to know if work time is being abused especially if projects and tasks are being overlooked and if other co-workers are being impacted due to one or many employees behavior. Look into purchasing an all-in-one fax, printer, and copier. The question is if the supervisor should be informed or not.

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Stephanie LH Calahan

OCTOBER 8, 2010

Archive Network with Steph Is This You? Make a #project w/ do-able sized parts   AllisonDGraham   @ StephCalahan make a list. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Productive & Organized Home Contribute to P&O!

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Stephanie LH Calahan

DECEMBER 13, 2010

Archive Network with Steph Is This You? Ask yourself whether or not those documents will be relevant to your work in the coming year – completed projects and last year’s receipts should not be living in your active files! Or did you just have a hard time getting started on those bigger, more important projects?

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The Office Professionals Place

MAY 31, 2010

Office professionals are approached with various tasks, deadlines, and projects each day. The ability to work by the Pareto Principle will allow you to effectively focus on projects and prioritize your day. Make a list of tasks and projects and next to each identify how long it will take to complete. Identify the focus.

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The Office Professionals Place

APRIL 19, 2010

Look into purchasing an all-in-one fax, printer, and copier. Join Me on My Social Media Networks " target="_blank" class="fb_share_link" onclick="return fbs_click()">Share on Facebook Simple template by Josh Peterson. Turn off the computer when you leave for the day.

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Filing IAAP 2010 Fax 100

Stephanie LH Calahan

DECEMBER 21, 2009

Archive Network with Steph Is This You? However, even if she'd jumped onto that project, the lost productivity associated with the original distraction would still creep back into her day when she returned to the task we were completing. Productive & Organized Home Contribute to P&O! Win a chance at an iPod Touch!

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Stephanie LH Calahan

MAY 17, 2010

Archive Network with Steph Is This You? Also consider color-coding the index cards by project. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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The Office Professionals Place

MARCH 13, 2010

Did you ask a co-worker to help you on a project and got the feeling that they really didn’t want to help you? Ask for input/suggestions If possible, before making a request ask for some input on how the project or task can be completed more efficiently. Look into purchasing an all-in-one fax, printer, and copier.

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2010 Filing IAAP Gifts 100

Stephanie LH Calahan

JANUARY 22, 2010

Archive Network with Steph Is This You? " That was the statement I heard when talking with a new client about a week ago.   Do you find yourself jumping from one project to another?    One day it is one project and then the next day a different “ bright shiny object ” comes into view and we switch off to that. 

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Stephanie LH Calahan

AUGUST 16, 2010

Archive Network with Steph Is This You? Do you have a large list of abandoned projects all sitting at various levels of incompletion? Do you have a list of projects that do not reflect your best work? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

Management 100

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Stephanie LH Calahan

NOVEMBER 24, 2010

Archive Network with Steph Is This You?   Get rid of the activities and projects (and sometimes even people) that don't fit.    Do you let other people encroach on your time when you had planned to work on an important project?  Productive & Organized Home Contribute to P&O!

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Stephanie LH Calahan

FEBRUARY 11, 2011

Archive Network with Steph Is This You? Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter.

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Stephanie LH Calahan

DECEMBER 23, 2009

Archive Network with Steph Is This You? Anchoring the system in the tickler file: You will find your "Next action" sheets, your project sheets, agendas, documents you need to work with, etc. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

Filing 100

Filing Calendars Networking Fax 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

Archive Network with Steph Is This You? AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

Calendars 100

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The Office Professionals Place

JULY 30, 2009

Does that project have you stressed out? Look into purchasing an all-in-one fax, printer, and copier. Join Me on My Social Media Networks " target="_blank" class="fb_share_link" onclick="return fbs_click()">Share on Facebook Simple template by Josh Peterson. Think happy thoughts! Plus it comes with a rechargeable battery!

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The Office Professionals Place

MAY 21, 2010

I will manage the tasks and projects set before me appropriately so that deadlines are met. Look into purchasing an all-in-one fax, printer, and copier. Join Me on My Social Media Networks " target="_blank" class="fb_share_link" onclick="return fbs_click()">Share on Facebook Simple template by Josh Peterson.

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Administrative Professionals Filing IAAP 2010 100

The Office Professionals Place

SEPTEMBER 17, 2009

’ Here are some tips on how to get yourself and others motivated: Rewards (the ‘pat on the back’) Realize that for each task or project you complete you are entitled to a personal reward. People will be more energized and enthusiastic about the project. Look into purchasing an all-in-one fax, printer, and copier.

Filing 100

Filing IAAP 2009 Fax 100

The Office Professionals Place

APRIL 1, 2010

Break the project down in parts and decide how you can complete each part. this is a 3-part project – the top shelf, hanging clothes, and bottom half of the closet. Look into purchasing an all-in-one fax, printer, and copier. Map a strategy for what you need to accomplish. Set internal deadlines for yourself.

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Filing IAAP 2010 Fax 100

The Small Business Blog

JUNE 29, 2010

Build your own network! « Top 5 Serious Start-Up Mistakes Is Your Networking Fishy Enough? You quickly find these attributes make the difference between a successful project and just pissing your money and credibility away. You ask a question, I answer! Ask me your small business questions, I will answer them ASAP.

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The Office Professionals Place

AUGUST 10, 2009

Forward your resume, create brief descriptions of recent projects you have completed for the company, or a CV. Look into purchasing an all-in-one fax, printer, and copier. Join Me on My Social Media Networks " target="_blank" class="fb_share_link" onclick="return fbs_click()">Share on Facebook Simple template by Josh Peterson.

Filing 100

Filing IAAP Fax Social Media 100

The Office Professionals Place

FEBRUARY 2, 2010

This is frustrating because you have other projects you need to accomplish and you don’t like working last minute. Again, explain the benefits to requesting projects ahead of time and put it in writing. As tasks or projects are assigned, give 110% attention, check and double check for accuracy.

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Professional Assistant Blog

NOVEMBER 1, 2007

The guy really is oblivious to how far his voice projects. We are a constantly on the phone all day working with clients and even from the other side of the department he drowns out conversation in my cube. Combine that with a very combative personality and a propensity for the dramatic and it’s no wonder the guy drives everyone crazy.

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Cubicle Etiquette 2008 2007 100

Stephanie LH Calahan

NOVEMBER 30, 2009

Archive Network with Steph Is This You? If you have a big project due, break down the steps necessary and write those on each card.   Do you think it could help others in your network?  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Staples Networking AT&T Phones 100

Practically Perfect PA

JULY 2, 2015

When the printer/scanner/fax breaks down I am ultimately the person who troubleshoots and fixes the machine in question. Networking – Establishing / Maintaining Interpersonal Relationships in person & online. Project Management – Time Management, Critical Thinking and Coordination Skills.

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The Office Professionals Place

SEPTEMBER 30, 2009

You will get a lot done and maybe even complete the project or two. Look into purchasing an all-in-one fax, printer, and copier. Join Me on My Social Media Networks " target="_blank" class="fb_share_link" onclick="return fbs_click()">Share on Facebook Simple template by Josh Peterson.

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Filing IAAP Fax Social Media 100