Professional Assistant Blog

MARCH 26, 2008

To combat these problems, here are some tips you can follow: Boredom: Ask your manager or fellow colleagues to see if they need help with anything. If others want to waste their time, so be it. Youre there to get paid and get that promotion or raise, so make yourself and your manager proud. Send me your comments!

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Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information.

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Professional Assistant Blog

JANUARY 29, 2008

Since I help out a staff of 30, which includes 6 managers, I constantly am away from my desk doing different tasks such as going to the printer on the other side of the office or bringing rush items to the mail room. Are you the type of person that needs to run between your desk and other places on a regular basis? I am one of these people.

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Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Home About Me Advertise Finding The Best Travel Deals - Online! Do you feel like you are going to lots of websites to find the best deal?

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Professional Assistant Blog

FEBRUARY 7, 2008

This happens to me from time to time. Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times. Imagine at times that you are bored out of your mind, going around to other staff members asking for work. Think of ways you can help manage the workload.

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Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. I recently ran into this problem as well.

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Professional Assistant Blog

OCTOBER 29, 2008

as your client relationship manager (CRM)? Home About Me Advertise Free ACT! CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! If you’re looking to purchase ACT! I am sure that this will beef up your productivity with the system. Whats next?

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Professional Assistant Blog

SEPTEMBER 10, 2007

These notions may or may not be true, but its how you are viewed by your manager. So next time you think to yourself, "I will leave a mess for someone else to clean it up", remember that if someone sees you doing this, of what the consequences are. Plus, its just common courtesy to keep things the way you found them.

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Professional Assistant Blog

JANUARY 21, 2008

If all else fails, get a supervisor or manager involved. Until next time, Take care - of your clutter! This will help each person think rationally, since when you are upset, you think with your emotions and might say something you regret. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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Professional Assistant Blog

FEBRUARY 13, 2008

This happens to me quite often, since I help about 30 people, including 6 managers. Its either dead quiet or everyone needs you all at the same time. By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem?

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Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Home About Me Advertise Overlapping Calendars In Microsoft Outlook?

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Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Move all of the other tasks to the next day or time that you can tackle them. Next, add a time frame to each task.

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Laughing all the Way to Work

SEPTEMBER 20, 2009

Fax Blasts I remember someone from my IAAP Chapter asked me to fax the notice of our Chapter dinner to a list of about 60 companies to promote it. I dont know about you, but when I get these "flyer" type faxes, they go immediately in the recycle bin. When you suspect a co-worker has a substance abuse. " Warning!

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Professional Assistant Blog

MARCH 28, 2008

One of the simplest things you can do to help the manager of your dream firm decide if you are right for the job, is to send them a Thank You letter after the interview. But you would be surprised that a simple Thank You letter can win over the hiring manager. Did you attend a few recently? We both had similar skills, education, etc.

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Professional Assistant Blog

AUGUST 23, 2007

Each and every day, Administrative Assistants alike face these challenges from either one or more Managers. And remember, always break down your entire project or tasks into manageable chunks. Before you know it, you will be surprised of how quickly you are able to complete each “manageable chunk&#.

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Professional Assistant Blog

OCTOBER 7, 2009

One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Until next time, Take care - of your clutter! Then I would open up the applications associated with the next task. Whats next?

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Professional Assistant Blog

DECEMBER 3, 2007

Also, heres a great article about time management. Until next time, Take care - of your clutter! Be weary though, you dont want it to pile up, so remember the 2 - 3 business day rule. You can read more about using Outlook for tasks in this article.

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Professional Assistant Blog

FEBRUARY 8, 2008

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. To be a little more productive at my job, I thought Id create e-mail templates, which save quite a bit of time in the long run. basis and it usually involves e-mail.

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Professional Assistant Blog

AUGUST 13, 2008

This should help your manager as well. Until next time, T ake care - of your clutter! Outlook now will install the selected items that you chose. Check your calendar to see that everything as populated. Heres a post also on using your Microsoft Outlook calendar properly.

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Professional Assistant Blog

DECEMBER 5, 2007

More importantly, do you want to get recognized and let your manager see that you are going that extra mile to do what’s above and beyond of your job expectation? Do you have a knack for writing? Blogging about your firm is one of the ways to do this.

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Professional Assistant Blog

FEBRUARY 19, 2008

I would be able to do work without too many interruptions , have quiet time, since the walls and the closed door (at times) would stop the noise from reaching in. I work in a large firm now where it’s mainly an open concept area, with only the managers having their own offices.

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Professional Assistant Blog

SEPTEMBER 5, 2008

What would happen if your company gets audited or your manager asks you for an e-mail from a few years ago? This happens to office workers all of the time. What if someone told you that you did something wrong, but you remember sending an e-mail with the correct information?

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Professional Assistant Blog

JANUARY 15, 2008

Recently, I started volunteering through my workplace, since they allow us to have a certain amount of time during work hours. I started with helping at a drop-in centre at a Salvation Army location, where other colleagues and one of my managers would serve lunch to people that were down on their luck.

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Professional Assistant Blog

OCTOBER 31, 2008

Check with your Human Resources Department or manager to see if this falls into your corporate policy. You dont want to end up at work and be the only one wearing a costume. Looking like a rabbit might be fun, but you dont want to be gnawing your carrot around others as theyre working away.

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Professional Assistant Blog

DECEMBER 4, 2007

Over time, you will get the hang of dealing with difficult people and will become easier and easier each time. Remember that you are there to do your job because you have the skills and qualities that your manager hired you for. Eventually, you will get just a little annoyed and brush it off.

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Office Dynamics

AUGUST 29, 2010

It is especially useful when working with people in different time zones – or if your manager travels frequently. E-mail, snail mail, fax, telephone, voice mail or face-to-face? We are fortunate to have so many tools available to us. E-mail accelerates communications and the transfer of information. STOP… THINK… SELECT.

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Office Dynamics

AUGUST 29, 2010

It is especially useful when working with people in different time zones – or if your manager travels frequently. E-mail, snail mail, fax, telephone, voice mail or face-to-face? We are fortunate to have so many tools available to us. E-mail accelerates communications and the transfer of information. STOP… THINK… SELECT.

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Professional Assistant Blog

OCTOBER 9, 2008

Then I would create worksheets within each sheet with headings such as: Name Time of Call Reason for Call If you work for more than one manager or you need to track calls for more than one person, you might want to create a heading that states something like "Person Receiving Call" or something along the lines of this.

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Professional Assistant Blog

AUGUST 14, 2008

Here are some features directly from the site: Manage Your Passwords and Log In automatically. If you are at the office and all else fails, call your IT department and they can reset your account for you. If you need to remember lots of different passwords, try using RoboForm. Fill long registration and checkout forms with one click.

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Professional Assistant Blog

SEPTEMBER 8, 2008

You can prioritize your tasks as needed, create goals and even break down larger tasks into manageable chunks. Dont rush - Take the time to make sure youve dotted your Is and crossed your Ts. Create a to-do list - This one is so important. Having a to-do list will help you figure out what you need to get done.

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Professional Assistant Blog

NOVEMBER 20, 2007

With this in mind, it is more about perception than anything else, thus there is no particular tried and true way a person can act to achieve success as it is all dependant on the synergistic quality between the employee and manager. Posted on 20 November, 2007 4:03 PM Anonymous I just realized that you covered my point in your blog.

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Professional Assistant Blog

JULY 16, 2008

I did manage to find a site that has seminars listed for all of USA, if thats where you are writing from. Just a seminar with great information on how to be the BEST Executive Assistant to the President/ CEO. My reply to this reader was: Thanks for writing me. There are quite a lot of seminars that are being offered all around the world.

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Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. Some assistants regularly manage small budgets when planning functions or have bookkeeping responsibilities and work regularly on spreadsheets.

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Professional Assistant Blog

SEPTEMBER 27, 2007

The only reason we have file folders within hanging file folders is that if we need to present files to a client or to a manager, we can take the entire file folder with that information to the client or manager. Posted on 7 October, 2007 1:55 PM Richard Rinyai It really depends on your companys needs. It just looks more professional.

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Professional Assistant Blog

OCTOBER 30, 2008

Thats how I get things done around my office, since I work for about 30 staff, which includes 5 managers. to the president, 3 VPs, and the HR manager. I finally created an e-mail outlining what my responsibilities are and how much time it took me to accomplish them - 4 days a month! My suggestion to this is to be persistent.

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Professional Assistant Blog

SEPTEMBER 13, 2007

As a male, I have worked as a admin several times throughout my career. I found that my job transformed into a sudo management position with a great amount of responsibility. I enjoyed the position for the same reasons that you mentioned in your blog post. I never found it weird or uncomfortable.

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Stephanie LH Calahan

NOVEMBER 8, 2013

No matter if you are crossing over multiple time zones or simply want to be able to go to the park and work outside, creating your freedom is possible. Having VAs I can simply fax order forms to. Thanks to Melissa Schmalenberger - Managing Director Clever Container. It's divided by Money, Marketing, and Management.

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