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3 Steps Toward a Paperless Office

Productivity Bits

It is entirely possible for you to essentially eliminate the use of paper faxes by using electronic faxing, in which you generate an in-bound fax to the computer system you use. It is even possible for you to signature-stamp or electronically sign any documents which will be outgoing.

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How to handle mistakes?

Laughing all the Way to Work

I remember once an assistant from a law firm sent a fax to my boss by mistake and it had the legal advice they were giving their client, which my boss wasn't supposed to see, so she immediately called and asked me to trash it and that she would send the correct fax.

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Retrieve Your Files With Ease

Professional Assistant Blog

That makes sense, but can this system be applied to other information, like monthly bills, tax returns, staff, legal issues, normal company information? B eing able to retrieve the data is more important than an organized alphabetized file drawer. I remember going to a walk-in clinic (doctors office) for an ailment at the time.

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The Advertising Game

Laughing all the Way to Work

Fax Blasts I remember someone from my IAAP Chapter asked me to fax the notice of our Chapter dinner to a list of about 60 companies to promote it. I dont know about you, but when I get these "flyer" type faxes, they go immediately in the recycle bin. I am not a legal expert and do not claim to give any legal advice.

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Thinking Outside the Job Description Box

Professional Assistant Blog

Administrative assistants are highly skilled in many areas and sometimes we take it for granted, not recognizing where we could go with our skills.

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The E-tiquette of E-mail

Professional Assistant Blog

Your company may have a strict policy on what they want you to include in the signature line and what it should look like, but generally you would include your name, title, company name and address, telephone and fax number. It is too easy to press Send and then regret what you have written or find yourself in some legal trouble.

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Start 2011 off Organized! - Productive & Organized

Stephanie LH Calahan

If you might need to refer back to those papers at some point in the future (for legal, tax, or other reasons), move those items to an archive file out of your office in permanent storage. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Part of the Calahan Solutions, Inc.

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