Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Try using the "Compliment Sandwich" method.

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The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Log Files As with most other websites, we collect and use the data contained in log files.

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The Office Professionals Place

JULY 27, 2010

Tuesday, July 27, 2010 Thinking Differently about Difficult People Dealing with difficult people can cause us to lose focus, productivity, and increase stress levels. The ability to handle people we have negative feelings about can cause the office atmosphere to become unmanageable, stressful, and in some cases hostile.

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Office Dynamics

JUNE 25, 2013

There is more stuff on office desks: computers, printers, faxes and other new technologies. It creates undo extra stress. In the long run, you will save yourself hours (even days), frustration and stress. Love the “round file!” · What can be stored in file boxes? There is less room for stuff.

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Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. Clean out your file cabinet. Put old client files into storage and only keep active files in your immediate office area. File or toss that pile of papers into your newly streamlined filing system. Clean up electronic files and documents.

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Professional Assistant Blog

JANUARY 14, 2008

By The Professional Assistant on Monday, January 14, 2008 Filed Under: Client Service , Organize , Prioritize , Productivity Y ou write an e-mail to a staff member about a client having an issue with something. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? At least you will have proof of it.

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Professional Assistant Blog

FEBRUARY 25, 2008

Home About Me Advertise Top Reasons for Working in Large and Small Companies By The Professional Assistant on Monday, February 25, 2008 Filed Under: Job Seeking , Productivity , Travel D o you work in a large company ? Trust me, it can be very stressful! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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The Office Professionals Place

JULY 30, 2009

Does that project have you stressed out? Combat stress and tension with the soothing Brain Spa Head Massager. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Think happy thoughts!

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Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Has The Bubble Burst? It’s understandable this has come about.

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The Office Professionals Place

JULY 16, 2010

Enhancing your worklife will increase productivity, reduce stress, and maintain focus on job tasks. Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. Be proactive.

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Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm.

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? You have to share your secrets with us, if you are not feeling stressed, which I hope you are not.

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The Office Professionals Place

APRIL 1, 2010

Having an "independency" can cause stress from work overload, misuse of time, cause deadlines to be missed, and result in errors and mistakes. If you can learn to manage yourself and eliminate stress, then you will be able to control your time and; therefore, appropriate tasks effectively. I call this an independency.

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The Office Professionals Place

AUGUST 10, 2010

This would have provided Steve with backup from other co-workers, which would have relieved a level of stress because he would not have been the “lone ranger&# in the incident. Releasing anger is therapeutic and relieves stress, there are other ways to effectively release anger such exercise or venting to a friend or yourself.

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Stephanie LH Calahan

AUGUST 30, 2010

» Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Thanks for dropping by my blog today.  It seems the more people I talk to, the more I hear about stress, frusteration and the inability to concentrate due to overwhelm.  How do you control overwhelm and stress?

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The Office Professionals Place

OCTOBER 15, 2009

Determine what your boss could really use in the office or home that would either relieve stress or increase their productivity. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

OCTOBER 8, 2010

  Check out Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Tell me more! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Today is a continuation on that theme.   Keep reading to learn more!   Want more? 

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Professional Assistant Blog

MARCH 6, 2008

By The Professional Assistant on Thursday, March 06, 2008 Filed Under: Job Seeking , Meetings , Office Gossip , Productivity H ave you had or are in a situation where your colleague is making your life miserable? Lifes too short to stress out! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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The Office Professionals Place

NOVEMBER 25, 2009

Do you need someone to talk to during the day when you are stressed? Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Or do you have a question, call a member! Believe me, it is the best form of release therapy!

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The Office Professionals Place

SEPTEMBER 7, 2009

It would be easy to take on a task yourself, but also stressful. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Set reasonable deadlines and follow-up with each team member.

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Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. Find here: steph.bz/EZBackup. Find here: steph.bz/jEB9d4.

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The Office Professionals Place

MAY 11, 2010

By counting backwards and focusing on the numbers, it is more difficult to focus on the actual stress element and therefore, you become more relaxed. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success WHO : Stephanie LH Calahan hosts Jill Hively WHEN :  LIVE January 25, 2011 -- 7:00 pm CST  (5:00 pm PST and 8:00 pm EST) WHERE : At your home or office - you can listen to the recording right on our site or download the MP3 file to listen to on your computer, iPod or other MP3 player.

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BMT Office Administration

OCTOBER 6, 2022

While this may be the most stressful time of the year, good preparation can smooth out a lot of the kinks. So what can you start doing now to get ahead and reduce the stress when prime time arrives? Plan for a lower mandatory e-filing threshold. Unlike email, faxing to a computer is a closed system.

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Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. Thanks to Ellen Delap of Professional-Organizer.com 3.

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Stephanie LH Calahan

FEBRUARY 28, 2011

If your checked is not greater than your unchecked, fix it tomorrow and see stress diminish. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Check off everything that is leading you towards your goals. 3 - What is your ratio of checked to unchecked? What is your ratio?

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

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Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

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Stephanie LH Calahan

JANUARY 11, 2010

Now that you’re car is empty, it’s time to stock it and organize it for stress-free travel. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 By the time you’re done, you want your car totally empty--just like how you received it from the dealer. Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

APRIL 7, 2010

  The National Association of Professional Organizers ( NAPO ) reports that 75-90% of all visits to physicians are stress related.    Having a workout and healthy eating plan can also reduce your stress.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."   Don't know where to start? 

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Stephanie LH Calahan

MARCH 12, 2010

Develop a process and strategy for how you will schedule your week, day, hour and you will have less stress worrying about getting things done.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.    Let me know. 

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Stephanie LH Calahan

MARCH 10, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Feel free, but please give me proper credit and let me know so that I can thank you! Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

They can carry the to appointments, allowing their physician to review it & connect symptoms w/factors such as stress/other environmental causes. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Feel free, but please give me proper credit and let me know so that I can thank you!

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Stephanie LH Calahan

APRIL 12, 2010

Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video)   Filing So You Can Find it Again Disorganization Equals STRESS! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Mentally shift into work mode too and get down to business.

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Stephanie LH Calahan

AUGUST 16, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   When I asked him about the tiny papers, he said they all represented an item that he needed to take care of.    One of his frustrations was figuring out how to balance all of the important tasks that he had on his plate.

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Stephanie LH Calahan

NOVEMBER 24, 2010

The Most Productive Lunch - Weigh in Your Thoughts How Do You De-Stress? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 @natashabdnfield sings "Unwritten" & Teaches us New Ways to Look at the World Does Lack of Confidence Impact Your Productivity? What do you think?

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