Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Success

JANUARY 31, 2023

Fax me a copy of that minute-by-minute breakdown and let’s chat. Don’t chat on Skype while you are sending a file. Write down everything you do that day—by the minute—on a single sheet of paper. ( If you spent three minutes eating a muffin and 17 minutes watching a pigeon outside, write it down. ) Use canned responses.

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Productivity Bits

OCTOBER 20, 2010

Always back up your files electronically. Normally, folks in an office would back up their essential files by photocopying it and filing it away in an aptly named folder, then placing it into a filing cabinet for archival purposes. However, you cannot just create these files – you need to back them up.

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Fax Filing 2011 Legal 100

Office Dynamics

AUGUST 4, 2017

Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. There is a host of tasks you can do with RoboTask including launching apps, checking emails, creating backups and moving files, downloading and a lot more.

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Eco-Office Gals

SEPTEMBER 4, 2013

Beyond that expense you’ll also save money on not buying printers, copiers, fax machines (and fax lines) and a boatload of toner. It’s important to note, though, that when your office does go paperless you will have to find someplace to store your files. Obviously you won’t need to buy paper anymore. photo by: FutUndBeidl.

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Office Dynamics

JANUARY 19, 2009

Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items. An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc. Ask your assistant to color code and flag incoming e-mails.

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Office Dynamics

JANUARY 19, 2009

Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items. An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc. Ask your assistant to color code and flag incoming e-mails.

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Professional Assistant Blog

SEPTEMBER 23, 2008

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

JUNE 8, 2011

  Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.    Most of the time we look at the fax and file it electronically, or delete it. 

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Tips From T. Marie

JUNE 26, 2018

Yet another reason to ditch the file cabinet and move your files to the cloud; file access on your smartphone. Scan and Fax Email. Try Keynote , Microsoft PowerPoint , Google Slides or even Canva to create a powerful presentation on the go. Documents on the Go. Need a new computer? Online shopping apps to the rescue.

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Social Media Credit Card Dropbox Staples 157

Professional Assistant Blog

AUGUST 30, 2007

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation.

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? Then a new person comes in, taking over the work and wonders why they cant find the old file.

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Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95.

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2002 Fax Phones Filing 100

Professional Assistant Blog

OCTOBER 21, 2008

By The Professional Assistant on Tuesday, October 21, 2008 Filed Under: Productivity A re you the person that purchases stationary and other items for your department? There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc.

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2008 Fax Cubicle Google Docs 100

Professional Assistant Blog

JULY 24, 2008

Home About Me Advertise Prioritization: A Colorful Outlook By The Professional Assistant on Thursday, July 24, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you receive quite a bit of e-mail in your Inbox each day, but have trouble prioritizing them? Then I have my faxes set up as green.

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2008 Fax Cubicle Google Docs 100

Eco-Office Gals

MAY 24, 2012

Companies, businesses and industries with lots of customers have to implement several filing systems. The patient would have to wait for an undefined amount of time until hospital personnel look through thousands of files. Papers require manually filing which can take up valuable time and office space.

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Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Instead use one of these options: 1.

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Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

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Professional Assistant Blog

SEPTEMBER 2, 2008

Home About Me Advertise Attracting Productivity: Work Environments By The Professional Assistant on Tuesday, September 02, 2008 Filed Under: Client Service , Job Seeking , Networking , Productivity D o you think of yourself as a productive person? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Environment 2008 Fax Cubicle 100

Laughing all the Way to Work

APRIL 2, 2008

In one interview, the person interviewing me said he needed his filing done on a daily basis as many people were using the files and it was important to have all the information up to date. This was mentioned a few times in the interview so I knew it was important and when I got the job I made sure to do my filing every day.

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Professional Assistant Blog

DECEMBER 31, 2007

By The Professional Assistant on Monday, December 31, 2007 Filed Under: Meetings , Office Gossip , Productivity A re your co-workers annoying you at work by talking to loudly? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Co-Workers Annoying You?

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Professional Assistant Blog

FEBRUARY 21, 2008

By The Professional Assistant on Thursday, February 21, 2008 Filed Under: Client Service , Meetings , Productivity Y ou’re walking around the office and someone comes up to you, asking for a pen. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Do You Have a Pen?

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Professional Assistant Blog

APRIL 24, 2008

Home About Me Advertise Blogging Here and There - Part 2 By The Professional Assistant on Thursday, April 24, 2008 Filed Under: A s you may have noticed, I havent been posting any articles for quite some time now. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JULY 16, 2009

By The Professional Assistant on Thursday, July 16, 2009 Filed Under: Productivity A re you a big fan of Windows XP? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Windows 7: Will It Be Like XP or Vista? Did you feel that Windows Vista was a big flop?

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Professional Assistant Blog

AUGUST 21, 2008

By The Professional Assistant on Thursday, August 21, 2008 Filed Under: Job Seeking , Networking H ave you noticed that Administrative jobs have been more and more difficult to find? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Administrative Jobs Decreasing?

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Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 18, 2009

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together! Thanks for the feedback!

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Filing 2010 Finance IAAP 100

Professional Assistant Blog

OCTOBER 9, 2008

By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Log Files As with most other websites, we collect and use the data contained in log files. Turn off the computer when you leave for the day.

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Filing Expenses IAAP Purchasing 100

Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Finding The Best Travel Deals - Online!

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Professional Assistant Blog

OCTOBER 23, 2008

By The Professional Assistant on Thursday, October 23, 2008 Filed Under: Productivity D o you find that you feel tired at the end of the day? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Productivity Boost: Do It Before Lunch! Having Trouble Planning A "Non-Religious" Office Party?

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Professional Assistant Blog

OCTOBER 27, 2008

By The Professional Assistant on Monday, October 27, 2008 Filed Under: D o you have a question? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Do You Have A Question For Me? Do you feel that you need help one something related to your career ?

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2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

JULY 10, 2009

Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Having Trouble Planning A "Non-Religious" Office Party?

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Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

JULY 14, 2009

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JULY 17, 2009

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One? Having Trouble Planning A "Non-Religious" Office Party?

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Customer Service Google Docs 2008 Cubicle 100

Professional Assistant Blog

NOVEMBER 28, 2007

Home About Me Advertise Office Fridge Etiquette By The Professional Assistant on Wednesday, November 28, 2007 Filed Under: D o you bring your food to work? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Do you keep it in the office fridge? Heres an article I recently found on office fridge etiquette.

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Professional Assistant Blog

MARCH 26, 2008

Home About Me Advertise Why People Gossip At The Office By The Professional Assistant on Wednesday, March 26, 2008 Filed Under: Meetings , Office Gossip , Productivity D o you gossip at the office? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Do you get sucked into the gossip of others?

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