Small Business CEO

SEPTEMBER 4, 2013

It’s 2013, and you know that faxing is an antiquated technology. At the same time, you realize that some people still use it, and it’s unprofessional not to have a fax number if someone requests it. An online fax service is a technology that bridges old world faxing with new(er) world email.

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Success

JULY 27, 2022

Using an online fax service can save you some money, says Ashley Bodi of SWK Technologies. “Some web services I suggest are GoToMyPC for international access to one base hard drive, and Evernote for paperless document and image management. More features are not always better.”.

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Laughing all the Way to Work

APRIL 9, 2008

This person was looking for an administrative assistant and asked for resumes to be faxed to her, but people e-mailed them instead. I guess we’re living in a techno world where faxes will soon be obsolete, but still - give me what I asked for the first time and no one gets hurt. Even after I added in the ad, no emails.

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Success

APRIL 25, 2024

Gen Z might even think making a phone call is like someone asking them to use a fax machine. Of course, it might take some practice. After all, 76% of millennials feel anxiety when their phone rings. However, research supports giving it a try. Your email inbox will thank you.

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Success

JUNE 20, 2024

Durant compares the introduction of AI to when email and the internet began to replace fax machines. The people who embraced the internet and started to leverage the tools and technology ultimately got a little bit farther ahead of those who didn’t,” he says.

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Success

JANUARY 31, 2023

Fax me a copy of that minute-by-minute breakdown and let’s chat. Write down everything you do that day—by the minute—on a single sheet of paper. ( If you spent three minutes eating a muffin and 17 minutes watching a pigeon outside, write it down. )

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Eco-Office Gals

JUNE 20, 2012

Online Fax . By using an online fax program , you can significantly reduce the amount of paper that you use. You won’t have to worry about printing out every fax that you receive. With this type of app, you can view all of your faxes from a mobile device.

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Small Business CEO

MAY 14, 2015

So why is it that so many offices still utilize paper-eating machines like copiers, printers, and those horribly noisy boxes called fax machines? These technological advancements have made us more mobile, connected, and paper-free than ever. Not long ago, these devices were crucial to most businesses’ day-to-day operations.

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Laughing all the Way to Work

APRIL 15, 2008

You want to file letters, faxes and e-mails received and sent chronologically. Fax transmission sheets and courier slips are also part of the story and provide proof that a document has been sent so should be kept stapled to the correspondence. E-mails should be filed by date and time if you have more than one on a particular day.

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Laughing all the Way to Work

NOVEMBER 20, 2007

There are so many things we need to check when we first come into work in the morning: voicemail, email, regular mail and faxes and couriers. Faxes and couriers have to be dealt with on an ‘as received’ basis as usually they are sending the information that way because there is some urgency to it. What should we do first?

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The Small Business Blog

MARCH 5, 2013

It’s more difficult and requires a lot more specialist knowledge to intercept an email than it does to get hold of a letter or fax. Faxes with sensitive information are often left on fax machines in plain view of the whole office. Email is still one of the more secure and private ways to message people.

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Office Dynamics

AUGUST 4, 2017

Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. Thus, by automating some tasks in the cause of the day, you make easier the processes that exhaust you mentally, physically and even psychologically.

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Stephanie LH Calahan

JUNE 8, 2011

  Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.    Most of the time we look at the fax and file it electronically, or delete it. 

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Laughing all the Way to Work

OCTOBER 9, 2011

I remember once an assistant from a law firm sent a fax to my boss by mistake and it had the legal advice they were giving their client, which my boss wasn't supposed to see, so she immediately called and asked me to trash it and that she would send the correct fax. How we handled it turned it into a positive working relationship.

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Productivity Bits

OCTOBER 20, 2010

It is entirely possible for you to essentially eliminate the use of paper faxes by using electronic faxing, in which you generate an in-bound fax to the computer system you use. It is even possible for you to signature-stamp or electronically sign any documents which will be outgoing.

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Tips From T. Marie

OCTOBER 7, 2016

Switch to a fax service that delivers faxes in electronic form to email. Encourage those who send you documents and information to send electronic versions rather than paper. Have a scanner in office and make sure that any paper documents are scanned into electronic format immediately.

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Tips From T. Marie

MARCH 27, 2017

They were the first to adopt things like electric typewriters, fax machines and yes, even computers. Once upon a time small and medium sized businesses prided themselves on being at the cutting edge of office technology. And then they weren’t. In fact, an amazingly embarrassing amount of these same sized businesses are still using ancient.

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Eco-Office Gals

SEPTEMBER 11, 2011

I was reading a fax confirming our VP’s flight to NY, to attend a conference at the World Trade Center – I assumed it was for that day – I didn’t make the connection. My stomach dropped as I remembered the fax confirmation. It took everything I had to drag myself to work in such poor condition.

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Office Organization Success

AUGUST 17, 2009

On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Office Dynamics

JANUARY 19, 2009

An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc. Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates.

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Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95.

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Office Dynamics

JANUARY 19, 2009

An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc. Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates.

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Eco-Office Gals

SEPTEMBER 4, 2013

Beyond that expense you’ll also save money on not buying printers, copiers, fax machines (and fax lines) and a boatload of toner. In addition to using less paper (requiring less deforestation), it saves your company money. Obviously you won’t need to buy paper anymore. You’ll have to pay for fewer repairs.

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Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. Thanks to the internet and the myriad of services that it provides, there really is no need to use as much paper to conduct business.

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Office Organization Success

NOVEMBER 24, 2014

On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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The Small Business Blog

AUGUST 15, 2010

There are many printers that double as scanners and fax machines that can be used as photocopiers. Unused stock is absolutely useless to your business until you do something with it. Try to find equipment that will perform multiple functions to cut down on cost.

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Office Dynamics

MAY 20, 2012

If you can’t take a few days off, even just one day, in a relaxing environment with no computers, faxes, e-mails, phone calls or any thoughts of work, can help renew you. People on the verge of burnout usually are spending less time with family and friends. They have trouble getting away from the workplace. Set realistic objectives.

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Laughing all the Way to Work

MARCH 16, 2008

If my co-worker in the next cubicle is away and someone comes looking for her I usually know where she has gone as we regularly call out to each other where we are going as we rush off to do a photocopying job or send a fax. It is especially helpful to know what your neighbour was doing before they leave on vacation or take a sick day.

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Office Organization Success

MARCH 2, 2012

My telephone and fax number. Your telephone, fax number, and email address. Whenever you receive an email from me you will ALWAYS see my contact information at the bottom and know exactly how you can get in touch with me. You will see: My name. My company’s name. My email address (with an active hyperlink).

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Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Sending info via email is like sending a postcard via mail. Instead use one of these options: 1. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox.

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Laughing all the Way to Work

MAY 28, 2008

Here is my list: Drafting letters Scheduling meetings Managing boss's time Transcribing tapes Typing correspondence and lengthy documents Organizing yourself and others Filing Setting reminders and following up Managing bring-forward system Making travel arrangements Typing expense reports Managing boss's e-mail account as well as your own Sending (..)

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Laughing all the Way to Work

JANUARY 22, 2008

Lynn Crosbie a Medical Assistant at a Research Hospital says, “Every time I learn something new, I write it in my manual, i.e. how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc.

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Office Dynamics

SEPTEMBER 12, 2010

I believe that our obsession with technology - with cell phones, computers (as well as e-mails and instant messaging), pagers and fax machines - is creating a lot of stress in our lives. Do you regularly multi-task, such as reading e-mails while someone is talking to you on the telephone?

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Office Dynamics

SEPTEMBER 12, 2010

I believe that our obsession with technology - with cell phones, computers (as well as e-mails and instant messaging), pagers and fax machines - is creating a lot of stress in our lives. Do you regularly multi-task, such as reading e-mails while someone is talking to you on the telephone?

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The Small Business Blog

NOVEMBER 23, 2008

Creation date: 2008-11-11 Expiration date: 2009-11-11 Registrant: Karen Foley Email: wsec2008@gmail.com Organization: Private person Address: 825 Alexander Drive City: Denton State: TX ZIP: 76201 Country: US Phone: +1.9404419980 Fax: +1.9404419980 Administrative Contact: Karen Foley Email: wsec2008@gmail.com Organization: Private person Address: 825 (..)

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Laughing all the Way to Work

NOVEMBER 2, 2007

Here are some ways Administrative Assistants can work together as a team: Pay attention to what others in your team are doing. Can you pitch in and help when someone is swamped?

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Laughing all the Way to Work

APRIL 1, 2008

Although I rarely get anything of real importance by regular mail, I still receive a lot of mail by courier and by fax. Is there opportunity in the mail? Can we show initiative in this seemingly menial task? I think we can give our boss a sense of confidence in our abilities in how we handle the mail.

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