ProAssisting Blog

MARCH 9, 2010

For me, I’m usually under the gun with my hair on fire because I need to get this work done ASAP before my boss heads out the door for their business trip… and my computer freezes or the printer stops working or my fax machine won’t send.

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BMT Office Administration

OCTOBER 26, 2023

Fax the signed copy of your return to the IRS’s ERC claim withdrawal fax line at 855-738-7609. If you can’t fax, mail your return to the IRS at the address in the 941-X instructions. Instead: If you’ve been assigned an auditor, communicate with them about how to fax or mail your withdrawal request directly to them.

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Success

JUNE 20, 2024

Durant compares the introduction of AI to when email and the internet began to replace fax machines. The people who embraced the internet and started to leverage the tools and technology ultimately got a little bit farther ahead of those who didn’t,” he says.

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Office Dynamics

NOVEMBER 8, 2018

If you can’t take a few days off, even just one day, in a relaxing environment with no computers, faxes, e-mails, phone calls or any thoughts of work, can help renew you. People on the verge of burnout usually are spending less time with family and friends. They have trouble getting away from the workplace. Set realistic objectives.

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Tips From T. Marie

MARCH 27, 2017

They were the first to adopt things like electric typewriters, fax machines and yes, even computers. Once upon a time small and medium sized businesses prided themselves on being at the cutting edge of office technology. And then they weren’t. In fact, an amazingly embarrassing amount of these same sized businesses are still using ancient.

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Tips From T. Marie

SEPTEMBER 17, 2024

They’ll be left dusting off their fax machines. Pro Look Ahead : Whether it’s more automation, AI-driven workflows, or virtual teams that span the globe, the future of work is here—and it’s looking virtual. Businesses that embrace this shift will stay competitive, while those stuck in the old ways? Ready to Ride the Virtual Wave?

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Workplace Insight

OCTOBER 20, 2023

Just like the Rolodex, the fax machine and smoking in the office, fluorescent lighting is becoming a thing of the past in the workplace. As we rapidly advance through the latter half of 2023, the office landscape is undergoing a significant shift, with the imminent fluorescent lamp ban.

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BMT Office Administration

OCTOBER 6, 2022

With this in mind: Odds are, this email isn’t from the CEO, but just in case it is, fax your response to the CEO’s computer instead of hitting the reply button on your email. Unlike email, faxing to a computer is a closed system. And employees are going to want to access their W-2s on their phones.

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Tips From T. Marie

OCTOBER 7, 2016

Switch to a fax service that delivers faxes in electronic form to email. Encourage those who send you documents and information to send electronic versions rather than paper. Have a scanner in office and make sure that any paper documents are scanned into electronic format immediately.

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Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95.

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Eco-Office Gals

JUNE 20, 2012

Online Fax . By using an online fax program , you can significantly reduce the amount of paper that you use. You won’t have to worry about printing out every fax that you receive. With this type of app, you can view all of your faxes from a mobile device.

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The Small Business Blog

MARCH 5, 2013

It’s more difficult and requires a lot more specialist knowledge to intercept an email than it does to get hold of a letter or fax. Faxes with sensitive information are often left on fax machines in plain view of the whole office. Email is still one of the more secure and private ways to message people.

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Tips From T. Marie

JUNE 16, 2023

Remember the days of faxing documents , emailing hefty attachments or carrying USB drives like precious cargo? Its customization and automation options further enhance productivity, making Box.com a strong contender in the world of cloud storage. Sharing: Let the Files Fly!

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BMT Office Administration

OCTOBER 24, 2023

If it’s a legitimate request, politely remind the C-suite to expect this information to be faxed to their computer. Retrain your staff to contact the C-suite before they honor such a request, to ensure it’s authentic. If the C-suite objects, an assistant can pick up a hard copy from the payroll department.

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Laughing all the Way to Work

OCTOBER 26, 2007

I received some blank faxes and then got a phone call from an apologetic manager saying she was sorry for the faxes but she rarely had to send a fax and when she did she was never quite sure whether to feed the paper face up or face down. Another good idea is to post instructions on how to send a fax and how use the photocopier.

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Office Organization Success

NOVEMBER 24, 2014

On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Office Dynamics

AUGUST 4, 2017

Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. Thus, by automating some tasks in the cause of the day, you make easier the processes that exhaust you mentally, physically and even psychologically.

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Laughing all the Way to Work

OCTOBER 9, 2011

I remember once an assistant from a law firm sent a fax to my boss by mistake and it had the legal advice they were giving their client, which my boss wasn't supposed to see, so she immediately called and asked me to trash it and that she would send the correct fax. How we handled it turned it into a positive working relationship.

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Page Personnel

AUGUST 26, 2022

Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines). For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

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Stephanie LH Calahan

JUNE 8, 2011

  Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.    Most of the time we look at the fax and file it electronically, or delete it. 

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Success

MARCH 24, 2022

Oh, and I’m going to fax a poem to you. Pauli’s, just down the street.”. Great,” I replied. I’m going to buy Simon a pizza and have it sent to the office. I’ll order enough for everyone. Do you mind attaching it to the pizza box for me before you bring him the pizza?” She giggled and did as I asked.

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Eco-Office Gals

SEPTEMBER 4, 2013

Beyond that expense you’ll also save money on not buying printers, copiers, fax machines (and fax lines) and a boatload of toner. In addition to using less paper (requiring less deforestation), it saves your company money. Obviously you won’t need to buy paper anymore. You’ll have to pay for fewer repairs.

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Productivity Bits

OCTOBER 20, 2010

It is entirely possible for you to essentially eliminate the use of paper faxes by using electronic faxing, in which you generate an in-bound fax to the computer system you use. It is even possible for you to signature-stamp or electronically sign any documents which will be outgoing.

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Eat Your Career

APRIL 2, 2018

Faxing was still an acceptable mode of communication. That was just a little over 10 years ago, and yet, so much has changed in that time. Social media was just starting to take shape back then. We were all still using Blackberries and trying desperately to make them sync correctly with our computers.

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Eco-Office Gals

SEPTEMBER 11, 2011

I was reading a fax confirming our VP’s flight to NY, to attend a conference at the World Trade Center – I assumed it was for that day – I didn’t make the connection. My stomach dropped as I remembered the fax confirmation. It took everything I had to drag myself to work in such poor condition.

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Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. Thanks to the internet and the myriad of services that it provides, there really is no need to use as much paper to conduct business.

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Small Business CEO

FEBRUARY 21, 2019

How much would it cost your company if you need to replace all your computers, laptops, printers, fax machines and desks? Burglars often target commercial properties because they know there are plenty of expensive items of equipment to be found inside.

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Laughing all the Way to Work

APRIL 9, 2008

This person was looking for an administrative assistant and asked for resumes to be faxed to her, but people e-mailed them instead. I guess we’re living in a techno world where faxes will soon be obsolete, but still - give me what I asked for the first time and no one gets hurt. Even after I added in the ad, no emails.

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Small Business CEO

NOVEMBER 30, 2017

A virtual office gives you a professional address to put on your business card; a place to receive mail, faxes, and even receive visitors; and a facility that’s open for you, your colleagues, and clients to conduct meetings in at your convenience. …

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Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Sending info via email is like sending a postcard via mail. Instead use one of these options: 1. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox.

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Office Dynamics

MAY 20, 2012

If you can’t take a few days off, even just one day, in a relaxing environment with no computers, faxes, e-mails, phone calls or any thoughts of work, can help renew you. People on the verge of burnout usually are spending less time with family and friends. They have trouble getting away from the workplace. Set realistic objectives.

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Fax Resume Stress Phones 100

Laughing all the Way to Work

APRIL 15, 2008

You want to file letters, faxes and e-mails received and sent chronologically. Fax transmission sheets and courier slips are also part of the story and provide proof that a document has been sent so should be kept stapled to the correspondence. E-mails should be filed by date and time if you have more than one on a particular day.

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Productivity Bits

JANUARY 26, 2016

Servers, printers, fax machines, and filing cabinets all have their proper place. Make sure everyone has enough space to work in, and don’t clutter immediate workspace with printers or other large machines. Being uncomfortable and surrounded by clutter is a huge distraction, and that’s no way to work.

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The Small Business Blog

AUGUST 15, 2010

There are many printers that double as scanners and fax machines that can be used as photocopiers. Unused stock is absolutely useless to your business until you do something with it. Try to find equipment that will perform multiple functions to cut down on cost.

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Eco-Office Gals

DECEMBER 17, 2013

A combo fax machine, printer, photocopier and scanner uses less energy. Make sure all pipework and valves are insulated. Install wall cavity insulation and insulation above false ceilings. Encourage staff to be energy-efficient. Use multi-function devices. Need to replace your office equipment?

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Laughing all the Way to Work

NOVEMBER 20, 2007

There are so many things we need to check when we first come into work in the morning: voicemail, email, regular mail and faxes and couriers. Faxes and couriers have to be dealt with on an ‘as received’ basis as usually they are sending the information that way because there is some urgency to it. What should we do first?

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Office Organization Success

AUGUST 17, 2009

On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Credit Card Fax Forms Policies 100