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Not all people who planmeetings are “meeting planners,” nor do all meeting planners start out their careers as meeting planners. Not only did I set the meetings up, but I also took notes (in shorthand no less), transcribed the notes and prepared final reports for dissemination. Get Your Copy Today!
Administrative Assistants have a list of things they specialize in including business writing, proofreading, minute taking, meetingplanning, travel agent, desktop publishing, editing, public relations and client liaison to name a few. Our jobs are not limited to just being a “secretary”.
Travelplanning. Meeting and event planning. Other systems you may want to prioritize, depending on your job duties, include: Disaster recovery planning. Determine preferred meeting date, time, and location based on available options for all participants. Send out the meeting invitation to all participants.
Get knowledgeable on how to work the various office equipment. If your employer doesnt know who you are and what you do, it is very likely when it comes to making cuts, your position will seem like something they can do without. Be a team player. You want to be seen as someone who can work with others. Be the go-to person in your office.
I was taken on a tour of the premises and they pointed out the office equipment I would need to use and introduced me to everyone we met. Your co-workers are probably all new to you, you dont know how to use the photocopier or fax machine and more importantly "where is the bathroom?"
There were charges for audio visual equipment that we never ordered. I usually contact the hotel directly, although I sometimes go through a travel agent to find out intial names of hotels in the city that are close to my event, but after the booking I always take over the discussions. It could save your company some money.
I felt if we were prepared and equipped to do our jobs, it could seem like we were laughing all the way to work.but I also like to have fun at work too. I printed his e-ticket and had everything prepared for his travel. Linda (our travel agent) was obviously having a bad day.
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