Professional Assistant Blog

AUGUST 18, 2008

I work in a back office environment, where 99% of our client interaction is via the phone, e-mail or outside of the office, so I can wear jeans and a t-shirt. However, for business casual and business dress environments, Im still a purist. That goes for men and women. No jeans, no shorts, no capris.

2008 100

2008 Cubicle Google Docs 2007 100

The Office Professionals Place

APRIL 22, 2015

We know it as a day to celebrate those who make an impact by assuming managerial-like responsibilities in a work environment that nowadays, require more than just a typing skill and pleasant phone etiquette. All those except administrative professionals, of course. Today is a day of recognition, did you get recognized?

Administrative Professionals 100

Administrative Professionals Etiquette International Confidence 100

Professional Assistant Blog

NOVEMBER 29, 2007

So the next time you drink a cup of java and realize that its not the greatest in taste (like the one I have at work - but have gotten used to it over time and loving it), ask your office manager if they are willing to dish out a little extra green to supplement a better working environment. Until next time, Take care - of your clutter!

Google Docs 100

Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 31, 2007

Theres just 8 hours in a work day (give or take, depending your work environment) and you can only do so much. They are there to help, since they are managing you. Dont feel that you are not doing your job. Dont think of yourself as a robot.

Google Docs 100

Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

JANUARY 22, 2008

The default colours would be: Tentative: Blue with white diagonal stripes through it Busy: Blue Out of Office: Purple Keeping these tips in mind will create a more productive environment for you and your staff members. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

Microsoft Outlook 100

Microsoft Outlook Calendars 2008 Google Docs 100

Professional Assistant Blog

FEBRUARY 29, 2008

Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment. This lessens the time you have to spend on the phone. Here are some core benefits that were taken directly from the site: Allowing clients to enter in their own task requests.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

JANUARY 10, 2008

Basically, this allows you to connect to your work environment via your internet connection. If youre feeling well enough to be able to work from home (telecommuting), an alternative would be to ask your IT department to set you up with VPN (virtual private network) access.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

FEBRUARY 25, 2008

It’s considered a more family friendly environment. Small Firm: You have more of a “second home” type of feel. Your co-workers are more friendly , since you are more closely knit with each other. You get to have more one-on-one contact with your clients.

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

AUGUST 15, 2009

Sometimes I wish I had something to warn me when I am with someone with a cell phone so I can know that we are going to be interrupted. I find it frustrating when people either text while in a conversation or are constantly taking phone calls. Apparently not, when its by phone. In an emergency, the cell phone is a useful tool.

Time Zones 100

Time Zones IAAP Etiquette Phones 100

Laughing all the Way to Work

OCTOBER 20, 2007

If you are driving with co-workers: Either no shop talk or make your time productive and get ideas, problem solve, brainstorm Discuss cell phone use. But I was determined to make good use of my commute and so I started to read a little bit each day until now I can read the whole 30 minutes without any motion sickness at all. How about you?

Etiquette 100

Etiquette Phones AT&T Forms 100

Professional Assistant Blog

OCTOBER 31, 2008

Remember that you are in a professional environment and have to upkeep this attitude. Check with your Human Resources Department or manager to see if this falls into your corporate policy. If you are going to wear a costume, make sure to wear something tasteful, not too scary or revealing.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

DECEMBER 4, 2007

Do they make inappropriate comments in a professional environment? Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office? or “I wish I could quit!

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

NOVEMBER 5, 2008

Post from: Administrative Assistant Tips My answer to this is: 1 comments for this post American Folder Company Great Article--As we at American Folder Company understand the challenges that many office environments face each day.

Filing 100

Filing 2008 Cubicle 2007 100

Laughing all the Way to Work

JANUARY 16, 2008

Public pressure has made governments move to set new targets and goals for the environment, and they have made advances in going paperless with the acceptance of e-filing of documents and setting standards for waste management. E-mail etiquette rules will also be essential to follow, and will become the new standard for business writing.

Carbon Footprint 100

Carbon Footprint Ergonomics Etiquette Filing 100

Professional Assistant Blog

MARCH 6, 2008

If all else fails, you might want to start considering what type of work environment you are in. You mentioned that youve spoken to your supervisor, HR, etc. Did you take it up each level all the way to the top? If the management at your organization doesnt care about whats going on, is this really a place that you want to be at?

Gossip 100

Gossip 2008 Cubicle 2007 100

Stephanie LH Calahan

APRIL 12, 2010

Main | Your Etiquette Practice Could be Killing Your Productivity » 5 Easy Ways Kick-Start Your Daily Personal Productivity As you search for your ultimate personal productivity blueprint, don't forget to think about how you get going in the morning.  Productive & Organized Home Contribute to P&O!   Are you a T.V.

Networking 100

Networking Goals Twitter Filing 100

Laughing all the Way to Work

FEBRUARY 19, 2009

What is the proper etiquette when addressing or writing to a President? Here is a video link on the proper etiquette to address a President. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Why do we not use their full name?

Time Zones 100

Time Zones IAAP Etiquette 2009 100

Laughing all the Way to Work

FEBRUARY 22, 2009

Posted by Patricia Robb at 6:13 PM Labels: Administrative Assistant , etiquette for addressing officials , professional assistant Reactions: 2comments: Carol Bory said. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

NOVEMBER 1, 2008

I can interact where I am now, but I have to get up and go if I want to speak with someone and then when I get there I may find they are busy or on the phone so I have wasted my time. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Musings of a High-Level Executive Assistant

MARCH 22, 2013

Hello Readers - 8 months ago, a reader asked me a question about fraternization and social etiquette at work. I’m sure you’ve realized while it’s common to have a lot of office politics, it is not fun to work in a gossip-filled environment. The link is that original post. 2) What exactly did they say when you were let go?

Etiquette 40

Etiquette Temping Gossip Job Hunting 40

Laughing all the Way to Work

MAY 10, 2009

Of course before I recommend anything I try it out so I picked up the phone and it asked me what I was looking for and what city and province. I chose details and was given the street address and phone number and I still had the option of having my call put through to the store number. You can use google to get similar information.

Google 100

Google Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

JANUARY 19, 2009

The cure: always answer the phone professionally - this way youre never caught off-guard. I agree that we should always answer the phone professionally, but if it is a co-worker calling, it seems silly to say "Patricia Robb speaking, Executive Assistant to the CEO, may I help you?" January 19, 2009 Patricia Robb said. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. ► March (2) Admin Buddies Are you prepared? 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 17, 2008

Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. Great Article--As we at American Folder Company understand the challenges that many office environments face each day. Be protective of your boss’s time. Be very selective and guard their time. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Filing 2008 100

Laughing all the Way to Work

OCTOBER 4, 2008

How can you survive in this kind of a working environment? Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. ► March (2) Admin Buddies Are you prepared? ► February (5) We did it Canada! 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

MAY 9, 2010

I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. Knowing assistants and having a working relationship with them is very important and can make the difference when you need to set up a meeting or if your boss needs to have a quick phone call with their boss. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

JULY 16, 2010

Check: Are phone calls planned? For each one, write down what you hope to accomplish with the phone call to help you stay focused. It automatically updates when I use an office product, and I can manually enter stop/start times for phone calls, meetings, face to faces, etc. Doing too many things can actually waste time.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

JANUARY 19, 2009

The last online course I took was under $70 and was interactive using both the computer and a speaker phone for audio. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. I have found them to be really helpful. 411 Look Up 411.ca

Training 100

Training Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 7, 2010

They said it works with most phone services. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. I thought I would pass this tip along in the event you find yourself wishing you could take your words back. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 28, 2010

CountryCode.org is a comprehensive guide to make phone calls from anywhere to any country in the world. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. ► March (2) Admin Buddies Are you prepared? 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

NOVEMBER 22, 2008

An e-mail like the one I received would have been better delivered face to face or by phone in order to get the tone of what the person was trying to communicate. I stop the flow and pick up the phone. It is amazing how quickly a matter can be handled on the phone or in person. Why are we not speaking to each other anymore?

Time Zones 100

Time Zones IAAP International 2008 100

Laughing all the Way to Work

NOVEMBER 9, 2008

Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? ► February (5) We did it Canada!

Time Zones 100

Time Zones IAAP Meeting Minutes Postal Code 100

Laughing all the Way to Work

NOVEMBER 10, 2008

Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? ► February (5) We did it Canada!

Time Zones 100

Time Zones IAAP Meeting Minutes Postal Code 100

Laughing all the Way to Work

FEBRUARY 27, 2009

Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? ► February (5) We did it Canada!

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

APRIL 22, 2009

Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? ► February (5) We did it Canada!

Administrative Professionals 100

Administrative Professionals Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

MAY 31, 2009

Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? ► February (5) We did it Canada!

Time Zones 100

Time Zones IAAP Meeting Minutes Postal Code 100

Laughing all the Way to Work

DECEMBER 28, 2009

Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? ► February (5) We did it Canada!

Time Zones 100

Time Zones IAAP Gifts Meeting Minutes 100