Professional Assistant Blog

OCTOBER 17, 2008

Home About Me Advertise Elevator Etiquette 101: Going Up? This, of course, can be a nightmare, since you could be walking up many flights. If you end up standing right near the buttons, people expect you to be the conductor.

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Professional Assistant Blog

FEBRUARY 11, 2008

Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? Do you get annoyed that you are always the one that has to clean up after them? Do you know of any other ways to get your staff members to clean up after themselves? Do you start wondering if they treat their own house the same way? right away. right away.

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Professional Assistant Blog

OCTOBER 10, 2008

Home About Me Advertise Power Up Your PowerPoint With Templates! Post from: Administrative Assistant Tips 4comments for this post Feng Liang I stumbled upon this corporate presentation template at Cone Trees that I can actually use for my work, it wasnt cheesy types that usually come up in the search, so it thought id share :D.

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Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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Professional Assistant Blog

MARCH 3, 2008

Hopefully, not too many of you were affected by the email system outages yesterday. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. In this case, commercial email services were affected, but the next time it could be your server at work.

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Professional Assistant Blog

FEBRUARY 20, 2008

Watson Associates gives the following e-mail tips for Email Salutations in her e-bulletin Business Writing Updates: “There are several options for starting an e-mail in North America as our business culture is not as formal as other areas. That way the reader can relax and continue to read the email knowing you are not shouting at them.

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Professional Assistant Blog

MARCH 4, 2008

Home About Me Advertise Write An Effective Out Of Office Assistant Message By The Professional Assistant on Tuesday, March 04, 2008 Filed Under: Client Service , MS-Outlook , Organize , Productivity A re you going on vacation? Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook.

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Professional Assistant Blog

OCTOBER 31, 2008

Then a bunch of co-workers show up in costumes. Do you like to dress up in fancy or scary costumes for this occasion? Do you want to dress up at the office, but not sure what to wear or if you even can? You dont want to end up at work and be the only one wearing a costume. What are you dressing up as? What a sight!

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Professional Assistant Blog

SEPTEMBER 8, 2008

By The Professional Assistant on Monday, September 08, 2008 Filed Under: Organize , Prioritize , Productivity D o you wake up in the morning and think to yourself, "What do I have to do today? Rushing through your work will only create mistakes and you will end up doing the same task twice. This will help you get to your goal faster.

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Professional Assistant Blog

SEPTEMBER 10, 2007

Home About Me Advertise Common Courtesy in the Workplace By The Professional Assistant on Monday, September 10, 2007 Filed Under: Organize , Productivity D o you always end up cleaning up after your colleagues? Do you neatly put all labels, papers, etc. on the printer table and then a few minutes later, you come back to a messy area?

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? There are two ways of backing up your e-mails. Are you familiar with this?

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Professional Assistant Blog

DECEMBER 13, 2007

Does your boss come up to you and ask you to find information on an e-mail that youve received and needs it yesterday? If it isnt, click on it and a new toolbar will pop up. A new window will pop up with results that will populate as the system retrieves this information. Then click on Options, Advanced Find.

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Professional Assistant Blog

AUGUST 13, 2008

Do you follow particular religious holidays, but arent showing up in your calendar? In this case, I dont have to worry about taking extra days off, since I dont really follow the religious holidays that I was brought up with, which in turn, are part of the regular holidays that come up each year.

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Laughing all the Way to Work

DECEMBER 12, 2009

I started this blog to share the knowledge I had picked up over the years either from other administrative assistants, my bosses or from trial and error. Bring Forward System or Using Tasks in Outlook Have a system to follow up on items your boss has asked you to do or things you know you need to do. Lets enjoy our day together.©

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Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. I'm going to try this.

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Professional Assistant Blog

NOVEMBER 19, 2007

Do they end up talking loud on the phone while you are trying to do some work? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy? Heres an article I found on this issue, which shows quite a few peoples e-mails about some of these very problems.

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Professional Assistant Blog

OCTOBER 30, 2008

Ive tried to exhaust all the possible things I could do that he doesnt ask me to do - organize emails, files, clutter, contacts, create procedures. Thats how I ended up getting my current job. You should see my follow-up list. I usually follow up ever 3 business days on outstanding items. and he never does.

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Professional Assistant Blog

FEBRUARY 21, 2008

By The Professional Assistant on Thursday, February 21, 2008 Filed Under: Client Service , Meetings , Productivity Y ou’re walking around the office and someone comes up to you, asking for a pen. Home About Me Advertise Do You Have a Pen? You search your pockets and realize that you don’t have one.

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Professional Assistant Blog

MARCH 10, 2008

In my weekly recap last Friday I pointed out a Lifehack.org article arguing that the current climate for hyper-productivity isn’t all it’s cracked up to be. Then yesterday I came across a similar post , claiming that the pursuit of productivity has ended up out of control.

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Professional Assistant Blog

SEPTEMBER 27, 2007

Dont know how to organize yourself and things are starting to pile up? We actually use labels that we print up on our laser printer, instead of using a label maker. Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders.

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Professional Assistant Blog

MARCH 20, 2008

Today’s assistants are computer savvy, smart and up-and-coming, and consider themselves professionals in the workplace. Those who are skilled at regularly thinking on their feet as they come up with solutions and ideas both on the computer and on the job might be able to step into this role.

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Professional Assistant Blog

NOVEMBER 15, 2007

You can find instructions to setting up this software here and the software download page here. Heres a free piece of software that was recently released that can do just that. In the near future, Blackberries, Apple iCals and many different types of phones will be supported on this software as well.

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Professional Assistant Blog

NOVEMBER 26, 2007

You can post up to 80 different job sites, such as Workopolis , Monster , CareerBuilder and many more, just with one submission. By The Professional Assistant on Monday, November 26, 2007 Filed Under: Job Seeking A re you worried about online identity theft online? Resume Rabbit will make all of this disappear.

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Professional Assistant Blog

JANUARY 23, 2008

Do you already have a table set up in Microsoft Word, but dont want to copy to Microsoft Excel and back again, just to sort it? One of my colleagues came to me and asked about this very question. I wasnt sure if this was possible, but fiddled around on Google a bit and found that it is possible. Until next time, Take care - of your clutter!

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Professional Assistant Blog

JANUARY 28, 2008

Do you have a big project coming up and want to show your boss that you can handle this type of task ? Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ?

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Professional Assistant Blog

NOVEMBER 29, 2007

A large number of people that wake up in the morning need their coffee to jump start their mornings and help them throughout the day. By The Professional Assistant on Thursday, November 29, 2007 Filed Under: Productivity D o you feel like you need a coffee fix every day? Can you really survive your morning without that cup of Joe?

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Professional Assistant Blog

OCTOBER 31, 2007

There are times when people come up to me and expect things to be done right away. Home About Me Advertise Tips on Handling Deadlines By The Professional Assistant on Wednesday, October 31, 2007 Filed Under: Organize , Prioritize , Productivity D o you hate deadlines? Apparently, everyone comes to me all at the same time.

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Professional Assistant Blog

JANUARY 11, 2008

Are you worried that you might put things up that are not appropriate for the office? By The Professional Assistant on Friday, January 11, 2008 Filed Under: Organize , Productivity D o you want to decorate your cubicle/office? I recently had someone ask me how they should go about decorating their cubicle.

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Professional Assistant Blog

SEPTEMBER 4, 2008

Do you have trouble using the text box feature to place anchored text where you prefer, so that it shows up in a particular area of the page? Using text boxes can be a little tricky, since there are quite a few features that it comes with. Microsoft Word has quite a lot of features, even some that I don’t know and are still exploring.

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Professional Assistant Blog

OCTOBER 8, 2009

Your colleague or boss calls or comes up to you exactly 2 minutes later and asks if youve read it. You think to yourself, "What?!? Is this person crazy?!?" Has this ever happened to you? I am sure most of you are nodding your heads as you are reading this.

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Professional Assistant Blog

FEBRUARY 12, 2008

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You open the e-mail and open the Microsoft Word attachment.

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Professional Assistant Blog

OCTOBER 20, 2008

There’s quite a list of services that Kallout offers, such as search, reference, shopping, news, etc. The great part about Kallout is that a small window pops up within the application you’re currently using. If you have any questions/comment feel free to email me at matt[a]kallout.com. Thanks Richard.

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Laughing all the Way to Work

AUGUST 13, 2010

I had no idea this could be done, but I was thrilled when I got her email, but it just proved to me once again that we are all holding on to things we take for granted that others know about. The tip she sent me was how to edit an email that you have received. Close out of the email and you will be asked to Save the changes.

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Professional Assistant Blog

JULY 22, 2008

This has been a great way to clear up a lot of unnecessary e-mails at work. Here is an example of some sub-folders and rules that I have set up that would work for a work e-mail or home account: I now send my subscribed feeds to a sub-folder that I can look at when I have the time. If you have access to their Inbox you can set them up.

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Professional Assistant Blog

JANUARY 10, 2008

It happens each and every year, even if you end up getting the flu shot. If youre feeling well enough to be able to work from home (telecommuting), an alternative would be to ask your IT department to set you up with VPN (virtual private network) access. It all depends on how your IT department sets you up.

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Professional Assistant Blog

JULY 24, 2008

When e-mails come in and you have set up your colors, you will notice that you have prioritized them by color. This will show up in red, since I know I have to get to this one first, before I can even touch any other one. Then I have my faxes set up as green. Now you have a new prioritization system set up.

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Professional Assistant Blog

NOVEMBER 21, 2007

If you are more of a person who likes to use Outlook for reminders to pop up a few minutes, hours or days before the task needs to be completed or you need to attend a meeting, here are some tips on how to go about it: Write up the task in your Outlook, but make sure to give yourself enough time to be able to complete the task.

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