Practically Perfect PA

OCTOBER 31, 2011

The train turned up on time, I managed to get a seat and was able to check my emails and calendar for the day ahead. My Directors are all in a meeting so no chance to connect yet. 0930 – I seem to be back on track with the routine, I managed to check my emails and follow the procedure. 1400 – Check emails and follow procedure.

Email 100

Email Phones Calendars Filing 100

Laughing all the Way to Work

NOVEMBER 7, 2009

© Copyright Patricia Robb 2010 7 November, 2009 Too much information. Do you have a question or do you want to pass information along to the person. For example, "Further to our conversation this morning, attached is a template letter that should meet your needs." Does it require any further information or explanation?

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

AUGUST 13, 2010

I had no idea this could be done, but I was thrilled when I got her email, but it just proved to me once again that we are all holding on to things we take for granted that others know about. The tip she sent me was how to edit an email that you have received. Close out of the email and you will be asked to Save the changes.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

APRIL 17, 2010

© Copyright Patricia Robb 2010 17 April, 2010 Keeping focussed in a busy environment There are so many distractions in the office -- the telephone, your co-workers, email and your boss! EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

Environment 100

Environment Time Zones IAAP International 100

Laughing all the Way to Work

JULY 1, 2010

One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. The web also has anonymity and sometimes people receive information better from people they dont know. Try starting your own information sharing at work.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

MAY 16, 2010

They are responsible for canvassing the participants for dates and determining the date everyone is available and coummunicating that information to the participants by sending out a meeting request to everyone or emailing the date (depending on how you or your organization prefers to send notices of meetings).

Agenda 100

Agenda Time Zones International IAAP 100

Laughing all the Way to Work

MARCH 20, 2010

If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. I like to have a contact card with my buddys general information in it such as log ins and passwords as appropriate. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

AUGUST 1, 2010

There are just too many passwords to remember, and that doesnt include my bosss passwords that I also need to know because I have to check his emails as well as my own. Some sites use your email address as the log in, while others require you to create your own. But things like email etc, are all logged up in the noggin.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Laughing all the Way to Work

APRIL 5, 2010

Depending on the importance of the impromptu meeting, it may need to be changed to another timeslot to accommodate his or her calendar. If you have to reschedule, send an email apologizing, but advise that your bosss schedule has changed. Thanks a lot and keep going with posting such information. = Too much information.

Time Zones 100

Time Zones IAAP 2010 Calendars 100

Laughing all the Way to Work

DECEMBER 12, 2009

Is it for your information or something to put in your tasks to do later? i.e. My boss will send an email with a cc to me and on the last line or buried in the message he will write something like “I have copied Patricia to set up a teleconference at a mutually convenient time.&# It is easy and I never lose track of things.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

MAY 9, 2010

I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. If I hear from the assistant I know I am going to get answers and the process of setting up a meeting will go smoothly, but should I try to develop a working relationship with them? Preparing your boss for meetings away from the off.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

AUGUST 15, 2009

The space crew had a robot that waved its mechanical arms and yelled, "Warning, Warning, alien approaching" or such other thing to protect and inform the crew. Other times we will be talking and I notice his eyes moving to his BlackBerry and I will see he is no longer paying attention to me, but reading emails instead.

Time Zones 100

Time Zones IAAP Etiquette Phones 100

Laughing all the Way to Work

JULY 9, 2010

One thing I noted could be improved was I found myself scrambling a bit to make sure I had information for the varioius participants that needed to be signed or given to them and decided folders with each of their names would work better. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Too much information.

Time Zones 100

Time Zones IAAP Holidays Meeting Minutes 100

Laughing all the Way to Work

JULY 12, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

2010 100

2010 Interviewing Time Zones IAAP 100

Laughing all the Way to Work

JANUARY 10, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes Postal Code 100

Laughing all the Way to Work

FEBRUARY 27, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

PowerPoint 100

PowerPoint Time Zones IAAP 2010 100

Laughing all the Way to Work

SEPTEMBER 17, 2010

There is value in getting to know people, even if it is just over email or the phone. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information.

Time Zones 100

Time Zones IAAP Negotiating International 100

Laughing all the Way to Work

JANUARY 10, 2010

I could see him looking after himself, trying to organise his diary and all his emails etc, and he wasn't sure what to give me. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Preparing your boss for meetings away from the off.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 13, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes Administrative Professionals 100

Laughing all the Way to Work

AUGUST 10, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ▼ August (3) Pass it on. Too much information.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Laughing all the Way to Work

FEBRUARY 7, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

JANUARY 23, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP AT&T 2010 100

Laughing all the Way to Work

JULY 16, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

MARCH 13, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 31, 2009

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

JUNE 14, 2009

Some things I have on this list is a memory stick with the minute templates, tentcards, meals ordered, meeting packages, pen, notebook, highlighter, calculator (I hate math so just in case they ask something that requires mathematical skills) and attendance records to establish quorum for each meeting. Too much information.

Agenda 100

Agenda Time Zones IAAP Calendars 100

Laughing all the Way to Work

AUGUST 22, 2009

For instance, waiting for a meeting participant to choose a date, waiting for someone to order something that I need to do my job, waiting for someone to call me back, waiting for someone to get back from holidays and then to top it off they don’t put their out-of-office assistant on so you have no idea why they havent gotten back to you.

Time Zones 100

Time Zones IAAP Holidays Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 18, 2009

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes Administrative Professionals 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. Too much information. 5, 2010 at 12 p.m.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 5, 2009

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

FEBRUARY 20, 2010

This is a great summary of real-world tips for making minute-taking easier. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information.

Time Zones 100

Time Zones Agenda IAAP 2010 100

Laughing all the Way to Work

NOVEMBER 21, 2009

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Self Esteem 100

Self Esteem Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 4, 2009

Once you have completed a task, send your boss a quick e-mail to let them know you have done it or cc them on your email. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Meetings Plus: Taking them offline On the job tips for new Admins.

Management 100

Management Time Zones IAAP International 100

Laughing all the Way to Work

MAY 31, 2009

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes Administrative Professionals 100

Laughing all the Way to Work

AUGUST 29, 2009

This is particularly important given the ease in which we can share information on social networking sites. Below are some things I try to do to carry out the management of my bosss e-mail account: Meet with your executive and get on the same page on what they are expecting you to accomplish when going through their e-mail account.

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

NOVEMBER 8, 2009

Posted by Patricia Robb at 10:28 PM Labels: Administrative Assistant , board meetings , professional assistant , questions to ask yourself Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

Time Zones 100

Time Zones IAAP International Calendars 100

Laughing all the Way to Work

JANUARY 15, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Taking Effective Meeting Minutes ► August (3) Pass it on. Too much information.

Calendars 100

Calendars IAAP Time Zones 2010 100