The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? DO use email for informational purposes (i.e.

Phones 100

Phones Email Filing IAAP 100

Office Dynamics

AUGUST 4, 2017

Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. There is a host of tasks you can do with RoboTask including launching apps, checking emails, creating backups and moving files, downloading and a lot more.

Credit Card 182

Credit Card Dropbox Fax Google 182

Stephanie LH Calahan

JANUARY 5, 2011

Work With Stephanie « Start the New Year off with a New Focus on Your Personal Affairs | Main | Listen Live to Stephanie on Edge of Change - Interview with the Experts #Productivity #Organization » Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc. Link Lineup! Link Lineup! : Link Lineup!

Email 100

Email Management Social Media Phones 100

Tips From T. Marie

JUNE 26, 2018

With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be. We all know about texting, calling and emailing from our phones, but are you collaborating from it as well?

Social Media 126

Social Media Credit Card Dropbox Staples 126

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. A couple of places where you’ll want to create individual clients folders are: In your email program.

Filing 100

Filing Staples Fax Email 100

Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Sending info via email is like sending a postcard via mail. Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her.

Credit Card 100

Credit Card Dropbox Fax Filing 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! Always back up your files electronically. However, you cannot just create these files – you need to back them up. Your email will remain private. 100% No Spam.

Fax 100

Fax Filing 2011 Legal 100

Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

Email 100

Email AT&T Networking Phones 100

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

Stephanie LH Calahan

JUNE 8, 2011

  Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.    Most of the time we look at the fax and file it electronically, or delete it. 

Fax 100

Fax Purchasing Filing Environment 100

Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. You might also want to do a bit of looking into Merchant Anywhere and Leaders Merchant Services. Purchase Energy Star products.

Google Docs 100

Google Docs Fax Credit Card Purchasing 100

The Office Professionals Place

MARCH 4, 2010

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy. Lets grow together! Call the person or visit them in person.

Filing 100

Filing Credit Card Email IAAP 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. Digital: Create Client Folders. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Stephanie LH Calahan

OCTOBER 10, 2012

single entry from my mobile phone, online or via my email  integration with social media (e.g. All of the contact information that you want is in one place - emails, faxes, appts, tasks, file attachments.    8 - Email Management.   2 - Contact Entry.   3 - List Management/Tagging.

Management 100

Management Social Media Fax Agenda 100

Stephanie LH Calahan

NOVEMBER 9, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Click to get a weekly digest every Friday Subscribe in a reader Search Recent Comments Brian Osher on What is Your Done List Telling You? A different take on the to-do list. Are You as Productive as You Could Be?

Fax 100

Fax Filing Networking Phones 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together! Thanks for the feedback!

Filing 100

Filing Finance 2010 IAAP 100

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

UPS 100

UPS Filing Email AT&T 100

Stephanie LH Calahan

DECEMBER 22, 2010

We May Not Have Heard From You Recently a wonderful reader responded to one of our posts via email to let us know that she had filled out our contact form and had not heard from us.  Steph Click to get posts as we publish Prefer less email?   That is just not our style!    That is just not our style! 

Forms 100

Forms Fax Email Networking 100

The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Log Files As with most other websites, we collect and use the data contained in log files. Turn off the computer when you leave for the day.

Filing 100

Filing Expenses IAAP Purchasing 100

Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. Find here: steph.bz/EZBackup. We can also generate reports to track our income.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

The Office Professionals Place

JUNE 4, 2010

Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

Keyboards 100

Keyboards Filing IAAP Fax 100

Small Business CEO

OCTOBER 8, 2013

Have you ever waded through stacks of files only to discover what you’re looking for is in another filing cabinet? With a filing cabinet, you’ve got a simple lock and key. With digital files, strong file encryption and password protection can ensure that your clients’ information is safe.

Google Docs 40

Google Docs Fax Filing Networking 40

The Office Professionals Place

JUNE 13, 2010

The Copy and Paste tool is very helpful and cuts production time in half; however, if you are copying a message to paste in a new email, don’t copy your signature line because it should be included when you open a new message in email. Log Files As with most other websites, we collect and use the data contained in log files.

Filing 100

Filing IAAP Fax 2010 100

Stephanie LH Calahan

SEPTEMBER 1, 2010

  Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Smead is trying to grow their Facebook presence and they have cool products and I love telling you about ways to get great info and maybe win some stuff too. 

Facebook 100

Facebook Fax Networking Filing 100

Stephanie LH Calahan

JANUARY 8, 2011

Tweet Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Have questions you want to make sure I answer?    Share them in the comments below or add them to the comments on the show's chat.

2011 100

2011 Interviewing Fax Calendars 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly.   You still get notified, but it is in your email rather than in physical form.   That certainly has not happened, has it?!

Credit Card 100

Credit Card Filing Email Networking 100

The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

The Office Professionals Place

JULY 24, 2009

Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

Filing 100

Filing IAAP Fax Social Media 100

The Office Professionals Place

JULY 15, 2009

Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information.

Social Media 100

Social Media Filing IAAP Fax 100

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

Filing 100

Filing IAAP Fax Calendars 100

Stephanie LH Calahan

OCTOBER 5, 2010

PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  years or so. 

Health 100

Health Twitter Fax Social Media 100

Stephanie LH Calahan

JANUARY 24, 2010

PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 To your success!

Fax 100

Fax Networking Filing Twitter 100

Stephanie LH Calahan

FEBRUARY 16, 2011

Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   It is so much fun talking with different people and seeing what questions they ask.    I thought I'd share some of them. 

2011 100

2011 Interviewing Fax Medical 100

Laughing all the Way to Work

SEPTEMBER 21, 2007

Email is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! Your company may have a policy on how they want you to address people in external business email. 1 Be Courteous With Email Are you There? Jane Watson of J. This is a great tip from Jane Watson of J.

Etiquette 100

Etiquette Filing Email 2005 100

The Office Professionals Place

OCTOBER 8, 2009

File According to Sara Caputo, OfficeArrow’s Productivity Guru, 80% of what is filed is never looked at again. If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. If you are reverting to electronic filing, be sure to have a backup just in case your computer crashes.

Filing 100

Filing IAAP Finance PDF 100