Success

APRIL 25, 2024

Why bother when we have email, social media, text and so forth? Gen Z might even think making a phone call is like someone asking them to use a fax machine. Your email inbox will thank you. Here are some simple hacks for self-improvement that you can easily incorporate into your life. Is this 1998? Need proof?

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The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? DO use email for informational purposes (i.e.

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Phones Email Filing IAAP 100

Stephanie LH Calahan

JANUARY 5, 2011

Work With Stephanie « Start the New Year off with a New Focus on Your Personal Affairs | Main | Listen Live to Stephanie on Edge of Change - Interview with the Experts #Productivity #Organization » Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc. Link Lineup! Link Lineup! : Link Lineup!

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Success

JULY 27, 2022

Using an online fax service can save you some money, says Ashley Bodi of SWK Technologies. Elizabeth Saunders of Real Life E® offers a wise word of advice: “Reduce, reuse and recycle: For instance, your current software, email provider, phone service and office equipment may be most—if not all—of what you need to start.

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Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

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Laughing all the Way to Work

NOVEMBER 20, 2007

There are so many things we need to check when we first come into work in the morning: voicemail, email, regular mail and faxes and couriers. Email at least can be flagged as urgent, but your voicemail you have no idea until you listen to it how important it is, so best to check that first. Then I check my email.

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Laughing all the Way to Work

APRIL 9, 2008

This person was looking for an administrative assistant and asked for resumes to be faxed to her, but people e-mailed them instead. Even after I added in the ad, no emails. I guess we’re living in a techno world where faxes will soon be obsolete, but still - give me what I asked for the first time and no one gets hurt.

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

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Laughing all the Way to Work

OCTOBER 9, 2011

I think sending emails to the wrong person is an easy mistake to make because it is so easy and quick to press Send, but not so easy to take it back (and the Recall function really does not work on emails to external people and is only hit and miss on internal emails).

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Office Dynamics

AUGUST 4, 2017

Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. There is a host of tasks you can do with RoboTask including launching apps, checking emails, creating backups and moving files, downloading and a lot more.

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Small Business CEO

SEPTEMBER 4, 2013

It’s 2013, and you know that faxing is an antiquated technology. At the same time, you realize that some people still use it, and it’s unprofessional not to have a fax number if someone requests it. An online fax service is a technology that bridges old world faxing with new(er) world email.

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Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! It is entirely possible for you to essentially eliminate the use of paper faxes by using electronic faxing, in which you generate an in-bound fax to the computer system you use.

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Stephanie LH Calahan

JUNE 8, 2011

  Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.    Most of the time we look at the fax and file it electronically, or delete it. 

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Tips From T. Marie

OCTOBER 7, 2016

Switch to a fax service that delivers faxes in electronic form to email. Encourage those who send you documents and information to send electronic versions rather than paper. Have a scanner in office and make sure that any paper documents are scanned into electronic format immediately.

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Office Organization Success

AUGUST 17, 2009

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Sending info via email is like sending a postcard via mail. Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her.

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Office Organization Success

NOVEMBER 24, 2014

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95.

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Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. For more information, visit Energy.gov and put “do it yourself energy audits” in the search field.

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Stephanie LH Calahan

DECEMBER 22, 2010

We May Not Have Heard From You Recently a wonderful reader responded to one of our posts via email to let us know that she had filled out our contact form and had not heard from us.  Steph Click to get posts as we publish Prefer less email?   That is just not our style!    That is just not our style! 

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The Small Business Blog

NOVEMBER 23, 2008

Obviously this has nothing to do with WinWeb , but never the less people call and email us about it, understandably angry and upset. Then something shifted and I started getting emails about Virtumonde and its associated spyware ads. How to fix/remove ‘Winweb Security’ Virus/Malware. That was a very stubborn malware.

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The Office Professionals Place

MARCH 4, 2010

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy. Look into purchasing an all-in-one fax, printer, and copier.

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Laughing all the Way to Work

NOVEMBER 2, 2007

Letting them know that either yourself or someone will look after anything that needs to be done o when you are away it is important not to deadend your voicemail or email Out-of-Office Assistant. Sometimes your phone number or email address is the only contact that person has to your organization.

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Laughing all the Way to Work

OCTOBER 8, 2007

If I send an email that has a date I need it by, I just drag and drop the sent email into my Tasks and assign it a reminder date and then it will pop up to remind me that I asked for something. I can then email the person asking them for it or it may be something I promised someone so I can then send it to them.

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Tips From T. Marie

SEPTEMBER 17, 2024

Remember back when people thought virtual assistants were only for answering emails and scheduling meetings? They’ll be left dusting off their fax machines. So buckle up, because we’re diving into how VSPs are flipping the traditional business model on its head—and why this matters more than ever in 2024. Try Business Wizards!

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Laughing all the Way to Work

SEPTEMBER 21, 2007

Email is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! Your company may have a policy on how they want you to address people in external business email. 1 Be Courteous With Email Are you There? Jane Watson of J. This is a great tip from Jane Watson of J.

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Stephanie LH Calahan

OCTOBER 10, 2012

single entry from my mobile phone, online or via my email  integration with social media (e.g. All of the contact information that you want is in one place - emails, faxes, appts, tasks, file attachments.    8 - Email Management.   2 - Contact Entry.   3 - List Management/Tagging.

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Stephanie LH Calahan

NOVEMBER 9, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Click to get a weekly digest every Friday Subscribe in a reader Search Recent Comments Brian Osher on What is Your Done List Telling You? A different take on the to-do list. Are You as Productive as You Could Be?

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Laughing all the Way to Work

SEPTEMBER 23, 2007

With Blackberry technology you can get your emails, retrieve your phone messages and get work-related phone calls from home, on the road or from a beachfront hotel in the Bahamas. In today's electronic age it is easier to work from home: You can log on to your computer at home and have access to everything you would have at the office.

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Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  100 emails a day x 220 work days a year.   So let's really do the math!  HOURS A YEAR LOST TO EMAIL PINGS! You got it. You got it.

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Stephanie LH Calahan

JANUARY 29, 2010

  If you are reading this post in your email, go here to see the video.  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Click to get posts as we publish Prefer less email? To your success!

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Fax Networking Twitter 2007 100

Stephanie LH Calahan

FEBRUARY 8, 2010

If you are reading this post via email, you can watch the video here. PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Click to get posts as we publish Prefer less email?   Which points spoke to you?

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Fax Networking Twitter 2007 100

Stephanie LH Calahan

OCTOBER 5, 2010

PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  years or so. 

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Laughing all the Way to Work

JANUARY 3, 2008

I do however use Spell Check on emails and all documents that I type. Check to see if it is to go by fax, courier, regular mail, registered mail or email, and then make sure you send it that way? We all make mistakes Be as careful as you can be, but if you make a mistake, go back and make the change and go on to your next task.

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Office Organization Success

FEBRUARY 26, 2010

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. A couple of places where you’ll want to create individual clients folders are: In your email program.

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Tips From T. Marie

JUNE 26, 2018

With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be. We all know about texting, calling and emailing from our phones, but are you collaborating from it as well?

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Stephanie LH Calahan

MAY 5, 2010

Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 The article gives you links to the sites as well as descriptions of each tool.    Check it out and let me know what you think. To your success!

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