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They manage schedules, handle emails, organize files, and take care of various administrative duties. A remote executive assistant adept in bookkeeping handles invoicing, expense tracking, payroll, and other financial tasks, maintaining the business's financial health.
It can also make things more complicated when it comes to filing taxes. Keep reading for tips for how to do taxes as a freelancer and make filing this year a little easier. Generally, the expenses involved in operating your business or side hustle can be tax-deductible. Becoming your own boss can change your life for the better.
One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business.
Note taking and research These tools help you stay organized , capture ideas, store background details (including images, audio files and video), keep to-do lists, manage project information and collaborate with clients—all of which leads to smoother workflows and high-quality work for your freelance business.
Last week I was on annual leave and as I’m sure you can imagine on my first day back in the office I was confronted with a shed load of emails and a pile of paperwork **cough cough junk cough** that had been left on my desk. I have five different types of filing systems that I use everyday. My emailfiling system.
office professionals surveyed agreed that they spend more time searching for documents and files they need than responding to emails and messages,” according to a 2021 survey conducted by Wakefield Research for Elastic. Don’t save an email or a phone call to deal with later. They don’t respond to emails as they arrive.
If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Most people handle a constant flow of text messages, emails, photos, videos, and other digital information. Automate Email Organization.
Your business needs a strong presence online, but not at the expense of your audience’s sanity. Before you send the next email or publish another post, identify those hidden desires. of emails in March were spam messages. Most people think twice before downloading a file because it may contain malware.
As a result, taxes can feel like an overwhelming task to tackle, whether it’s your first time filing as a freelancer or your fifth. Lee lists the following benefits of doing your taxes: You may discover expenses that have been billed twice by mistake. You can determine expenses to cut. But there’s good news, too.
It helps avoid the hassle of sending loads of emails to try and find a convenient time to meet. . Another digital tool that almost every digital nomad needs is an accounting software package so they can track their income and expenses. . Email marketing and newsletter subscription . Foldable laptop stand .
More advanced, and more expensive, plans come with more advanced features. The app caters to remote teams with features such as shared scheduling, doc and file sharing, project boards with activity timelines and automated daily check-ins. The app is free for personal use, and prices for teams start at $5 a month per user.
This issue affects freelancers’ financial stability and well-being, as many rely on these payments to cover essential living expenses,” he says. “By She “filed a complaint under the Freelance Isn’t Free Act ” and didn’t write for the publication again after her payments finally came through—which took around a year, she reports. “In
Donors asked if they can deduct the cost of the donated items on their tax return, and a few people suggested you make your project legal by filing for nonprofit status. Will the secretary be able to keep track of the records and filings? Each state has different rules and regulations for filing.
Some apps require monthly subscriptions, which can get expensive. Are there subscription fees? While many apps are free to download, you may have to pay for a premium version that unlocks all the features. Make sure you know what you’re signing up for and read the cancellation policy before entering your credit card information.
With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be. We all know about texting, calling and emailing from our phones, but are you collaborating from it as well?
Organising and maintaining multiple email inboxes. Arranging travel (including training expenses), visas and accommodation and occasionally, travelling with the CEO to provide general assistance. Devising and maintaining office systems, including data management, CRM system and filing. Diary management and maintenance.
This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Log Files As with most other websites, we collect and use the data contained in log files. Tax season doesn’t have to be a tear jerker.
It can be expensive to hire a professional and painstakingly difficult to do with inadequate tools and software. New images are added weekly and you can sign up to receive them via email. Again, Picjumbo is a website you sign up for and receive free photos via email. Ability to save the recording as a video file.
It can be expensive to hire a professional and painstakingly difficult to do with inadequate tools and software. New images are added weekly and you can sign up to receive them via email. Again, Picjumbo is a website you sign up for and receive free photos via email. Ability to save the recording as a video file.
A system simply describes HOW you do something i.e.: How do you create a new client file? How do you monitor receipts/expenses? After requesting the same information via email to several clients I decided that this process could very easily be turned into a system. Once they’ve filled it in they email it back to me.
Carrying more insurance than your state’s minimum requirements is generally recommended since accidents can get expensive, especially if someone is seriously injured or has a lot of property damage. If you find a mistake, file a dispute to remove the error and clean up your record. Doing so can help you save money on car insurance.
I utilized this to set up a rainwater harvesting system, which considerably lowered my water expenses and environmental impact,” he says. For example, one employee installed solar panels on their home, resulting in significant savings on energy expenses and a lower carbon footprint.” Our emails also add up: 361.6
Create PDF files for scans. This app is really handy for assistants for a number of tasks; including expenses, minute taking, emailing documents and anything else that needs to be scanned and converted to PDF. Customise PDF page size: 10 page size options. How does it benefit assistants?
The Business Cloud allows your enterprise to manage a whole range of complex data without the need for overly expensive data management solutions. Email: View the full history of your correspondence with a client so that you can put any support queries they make into context.
Deciding which documents their executive should read (assistants should schedule time in the Executive’s diary for catching up on paperwork / reading etc), forwarding documents to other members of staff as appropriate or filing information for a later date. Email and diary management. Purchase orders, invoices and expenses.
Keeping track of paperwork can be a challenge, It’s easy to misplace a file or even spill coffee on a document on your desk. If your desk is still cluttered with paper files or documents, it’s probably time to consider switching to electronic records management (ERM). Better file retention compliance. Saving time.
They’re a flexible expense. Maybe it’s a 10% increase in email sales in Q1 — but is that a year-over-year increase, or a quarter-over-quarter one? Develop a file-sharing system. They can hit the ground running. They’ve seen your tech stack before — especially if you’re a DTC brand. They’re agile hires. They have stellar resumes.
” When you’re at the office, you can look at physical files on your desk, but you can’t when you’re home. At the end of the day, you may not be good for anything except some data entry or doing an expense report. That also means not wasting those energy-rich times on browsing your email inbox.
Fax Machine- At this point, everyone should be capable of sending attachments via email. Filing Cabinets- Electronic documents are much easier to deal with than traditional paper documents, take up less room and are easier to secure. Going paperless and using cloud technologies frees you up to get rid of expensive office space.
This is the one who never has receipts but expects you to have expenses tallied and input for reimbursement. This may also be the one who turns to you the minute before a major presentation and asks you for files you've never heard of before. There are probably few things more frustrating than a disorganized boss.
Perhaps one of the most obvious is to print fewer documents; with the advent of email this is now easier than ever, and a quick internal email can replace the old fashioned memo, and save a sheet of paper in the process. Minimize the amount of paper used. A nice starting point; this can be achieved in many ways.
OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. Find here: steph.bz/EZBackup. We can also generate reports to track our income.
The tool allows us to know where the business stands at-a-glance, view client data, track sales and expenses, create and manage invoices/purchase orders as well as see industry trends. It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file.
We need to open new administrative files for 2008. We have to finish off any year-end expense reports and any other accounting that needs to be entered to close off 2007, and we have to do our regular work. What I have decided to do to keep track of these types of emails is to open a subfolder in Outlook called Performance Review.
I will go back and forth to it; check my emails, answer a phone call, make a coffee or just generally procrastinate. So every Friday morning I would insist my boss gave me all the receipts he had and I would spend Friday afternoon processing the expenses. Set deadlines for completing each task. Figure out when you are most productive.
While going paperless and switching to recycled office supplies is usually an executive decision , because going green can be challenging, inconvenient, and let’s be honest, expensive—employers might not be so gung-ho about turning their facilities into an eco-friendly workplace. that will help in the preservation of the environment.
Do it before you handle client calls, check email, etc. If there are files or resources in your area that others frequently access, shift them. Make sure that your need to gain productive time is not at the expense of the needs of your organization. till 9:00 am) working alone on your projects. Related articles.
Add up all your monthly expenses so you can estimate how much money you will have left each month. » « Previous Entries This entry was posted on Monday, January 11th, 2010 at 7:58 pm and is filed under Business Checklists. The best tip from my point of view would be to avoid unnecessary expenses.
This app is slightly more expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. The app then sends you an email with their details. Here are a few of my favourites: Travel.
This app is slightly more expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. The app then sends you an email with their details. Here are a few of my favourites: Travel.
In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. I’m now PA to him, his partner in another business (2 email addresses is fun!),
Idea File – Ideas strike at random times, in the oddest places. Evernote provides a unique email address to send information to your account. Evernote provides a unique email address to send information to your account. Save recognized file formats to that folder and Evernote will upload to your account.
Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. Email template for circulating date/time options. Meeting invite/email template ? Or to get your 30% discount, email sdouglas@ executivesupportmedia.com and tell them we sent you.
As a starting point, consider what these organizations say about some major types of records to keep and for what length of time: Per the Internal Revenue Service : The length of time you should keep a document depends on the action, expense, or event which the document records. Keep copies of your filed tax returns permanently.
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