Productivity Bits

MAY 12, 2011

With a comfortable full-sized keyboard, large display and clickable trackpad, all-day battery life, light weight, and built-in ability to connect to Wi-Fi and mobile broadband networks, Chromebooks are ideal for anytime, anywhere access to the web. Share critical documents on the web with your team. Large Document. Google Docs.

Google Docs 100

Google Docs Calendars Verizon Google 100

Office Dynamics

OCTOBER 15, 2013

Optimize your desk by tackling documents and Post-it notes that take up precious surface space. File papers immediately instead of letting them linger, and assign each item on your desk to a designated spot. Dust furniture, remove sticky residue and stains from spilled food and drinks, and wipe down phones and keyboards.

Keyboards 100

Keyboards Filing Administrative Professionals Business Cards 100

Laughing all the Way to Work

JULY 30, 2008

As a secretary I typed letters, answered the phone and did the filing. New executives are computer savvy and are comfortable on a keyboard. Our roles are changing and I believe e-mail management will be a key role for the assistant as well as document management and time management. Why hire an assistant?

Keyboards 100

Keyboards Assertiveness Filing Administrative Professionals 100

Eco-Office Gals

OCTOBER 22, 2012

And there is secure, cloud-based software that allows you to pass documents and contracts back and forth between business partners, clients, and vendors. It may not facilitate file transfer like winscp , or help you to manage projects like Basecamp, but it certainly fills a gap in the arena of savings that many businesses could find useful.

Basecamp 100

Basecamp Keyboards Legal Project Management 100

Practically Perfect PA

JUNE 19, 2012

I keep one good pen, preferably a fountain pen, for signing documents and a red pen for ticking things off my to-do list. Files – see my previous blog on my filing system. The phone should be on the desk as near to your keyboard and computer screen as possible. Eraser – for correcting mistakes. Office Equipment.

Staples 100

Staples Equipment Doodle Keyboards 100

Practically Perfect PA

MARCH 10, 2014

Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Archive and search rather than file. This is still my favourite go to tool for remember everything at work.

Calendars 100

Calendars Keyboards AT&T Email 100

Stephanie LH Calahan

NOVEMBER 1, 2013

My iPad has an awesome case and keyboard made by Zagg (in red of course to match my business brand!). I always synch all of my files from my main Mac computer in my home office to Dropbox so that I am sure to have all of them handy while on the road by using the app on my phone and tablet.   An iPad (or any Tablet) is a Must.

Time Zones 100

Time Zones 2003 Dropbox Lifestyle 100

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

Email 100

Email Management Filing Monster 100

Productivityist

MARCH 10, 2012

Below you’ll see a portion of my Documents folder, listing all the folders I’ve prefaced with the word “Posts” so that I can immediately know what’s in them. By appending certain letters in front of file names (like “VME” for this weblog), Hazel knows to put what documents into what folder. I make the Finder my Finder.

Filing 45

Filing Keyboards Interviewing Goals 45

Admins4Admins

DECEMBER 28, 2009

4. Press the Delete key on your keyboard, to delete the text. Use this quick tip to help spice up your presentation! As always, let us know if there are things you need help with. Right-click the cell where you want the pop-up picture. 2. Click on “Insert Comment”. 5. Right-click the “comment border”. 8.

2007 40

2007 UPS 2003 PowerPoint 40

Musings of a High-Level Executive Assistant

APRIL 21, 2012

I am not a big fan of touch screen keyboards as they are not a true QWERTY keyboard. The touch screen keyboard won’t give you a fast typing rate because you have to type with one finger versus all 10. As a rule, I never delete any emails or throw out any files or paper. It also is cause for a lot of errors.

Keyboards 40

Keyboards Email Phones Budget 40

Productivityist

DECEMBER 22, 2016

I personally use OneNote, but you can use a similar program or even plain text files. A major part of my processing speed is in keyboard shortcuts in my e-mail program. You should look into keyboard shortcuts too. For each step of my process, I have a keyboard shortcut such as CTRL-1, CTRL-2 , CTRL-3, etc.

Email 40

Email Keyboards Phones Project Management 40

Brilliantly Better

APRIL 19, 2010

After I’m done, I send the text to myself as an email (more on that at point 3b), create a separate text file with it or just put it on the screen with big fonts. Creating separated folders or files somewhere on your hard-disk just to put some “someday / maybe” blog posts ideas is the best way to… kill those ideas.

2010 40

2010 Email Twitter AT&T 40

Stephanie LH Calahan

DECEMBER 2, 2009

It's spiral bound (which is huge) for easy use and documentation.      Cons of Planning Tool : Like any other productivity tool, you've got start somewhere so you may have to carry your old business card file or Franklin planner with you for a few weeks before you just to the electronic assistant.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Laughing all the Way to Work

AUGUST 10, 2010

© Copyright Patricia Robb 2010 10 August, 2010 Let your fingers do the walking: Quick keyboard shortcut keys I am on vacation and on my home computer I do not have a mouse so rely on keyboard shortcut keys, which reminded me again how helpful they are and how they are a big timesaver rather than reaching for the mouse all the time.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Ian's Messy Desk

APRIL 24, 2014

File away completed projects, and do an assessment of what you really need to keep. Determine if you can digitize any of your printed documents. Place your computer directly in front of you with your keyboard and mouse in a comfortable position – your lower arms should rest at a comfortable angle.

Stress 100

Stress Keyboards Ergonomics Suppliers 100

Professional Assistant Blog

OCTOBER 13, 2008

Home About Me Advertise Macros: Shortcuts To Productivity With Microsoft Word By The Professional Assistant on Monday, October 13, 2008 Filed Under: MS-Word , Productivity D o you know what a macro is? You can also add this macro to your toolbar or assign a keyboard shortcut by clicking on the buttons below and following the instructions.

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

Professional Assistant Blog

MARCH 5, 2008

Home About Me Advertise Microsoft Office Poll Results By The Professional Assistant on Wednesday, March 05, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I am sure that all of you use Microsoft Office in your workplace. Especially when you are cutting and pasting in a 200 page document!!

2008 100

2008 2007 Cubicle PowerPoint 100

Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP Filing 2008 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. Or if you want to attach a file, choose Attach File.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. Let your fingers do the walking: Quick keyboard sh. Where can I put this paper?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 11, 2009

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

AUGUST 29, 2009

Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. Get any files they may need as a result of the e-mail correspondence. Let your fingers do the walking: Quick keyboard sh. Very good article Patricia! THanks for sharing!

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. Let your fingers do the walking: Quick keyboard sh. I put a sticky note on it, or write, the day I will need it, i.e. bf Dec.

Time Zones 100

Time Zones IAAP 2009 International 100