Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95. No more supply costs for paper, cartridges, toner, or machines.

Fax 100

Fax 2002 Phones Filing 100

Small Business CEO

SEPTEMBER 4, 2013

It’s 2013, and you know that faxing is an antiquated technology. At the same time, you realize that some people still use it, and it’s unprofessional not to have a fax number if someone requests it. An online fax service is a technology that bridges old world faxing with new(er) world email.

Fax 40

Fax 2013 Medical Email 40

Ian's Messy Desk

MARCH 29, 2011

Documents piled up? Avoid misfiling by using a colour–coding system that assigns a different colour to different file categories like green for financial documents and red for personal folders. These all–in–one machines can scan, fax, print and copy and are a smart investment for organizing a home office. Dying plants?

Home Office 100

Home Office Filing Fax 2012 100

Laughing all the Way to Work

MAY 28, 2008

Here is my list: Drafting letters Scheduling meetings Managing boss's time Transcribing tapes Typing correspondence and lengthy documents Organizing yourself and others Filing Setting reminders and following up Managing bring-forward system Making travel arrangements Typing expense reports Managing boss's e-mail account as well as your own Sending (..)

Fax 100

Fax Phones Expenses Filing 100

Stephanie LH Calahan

JUNE 8, 2011

.  Did you know that most small businesses have at least 9 paper copies of every document because they either cannot find the original, or because the paper copy is the way that the information is distributed?    Start with something like electronic faxes.    It only gets bigger as the company gets bigger. 

Fax 100

Fax Purchasing Filing Environment 100

Tips From T. Marie

JUNE 26, 2018

Documents on the Go. If you’ve ever had someone request a document when you’ve been out of the office you are bound to appreciate a cloud storage app. Easily access and share documents on the go. Scan and Fax Email. Still dealing with paper documents in your office? My favorite? My favorites for office supplies?

Social Media 126

Social Media Credit Card Dropbox Staples 126

Laughing all the Way to Work

JANUARY 3, 2008

Is it just me or do you immediately cringe and think you did something wrong when your boss mentions there is a typo in a document? I noticed that the other day when someone mentioned to me that there was a typo in a document I was working on. I do however use Spell Check on emails and all documents that I type. Is there a c.c.

Fax 100

Fax 2008 Email AT&T 100

Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Sending info via email is like sending a postcard via mail.

Credit Card 100

Credit Card Dropbox Fax Filing 100

Tips From T. Marie

JUNE 16, 2023

Picture this: you’re searching for that important document amidst a sea of random files named “Untitled” or “Final_Final_Final_Version.” Remember the days of faxing documents , emailing hefty attachments or carrying USB drives like precious cargo? Sharing: Let the Files Fly!

Filing 157

Filing Dropbox Collaborate Google 157

Eco-Office Gals

SEPTEMBER 4, 2013

Beyond that expense you’ll also save money on not buying printers, copiers, fax machines (and fax lines) and a boatload of toner. This means you don’t have to worry about forgetting important files or documents or showing up with the wrong slides for a presentation. Obviously you won’t need to buy paper anymore.

Carbon Footprint 100

Carbon Footprint Fax Filing 2013 100

Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. For more information, visit Energy.gov and put “do it yourself energy audits” in the search field.

Google Docs 100

Google Docs Fax Credit Card Purchasing 100

Office Organization Success

AUGUST 17, 2009

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

Credit Card 100

Credit Card Fax Forms Policies 100

Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. In the future, try to deal with mail or faxes as they come in – either respond, toss or file – and make it a goal to touch each piece of paper only ONCE. Clean up electronic files and documents. Clean out your file cabinet. Update your databases.

Filing 100

Filing Business Cards Fax AT&T 100

The Office Professionals Place

AUGUST 22, 2010

How many times do you search through those piles in an attempt to look for a document that isn’t there? Schedule time in the day to file documents or keep a pile of “frequently referred to&# files on your desk for easy access. • Paper Documents Use the color coded system for filing (ie.

Filing 100

Filing Finance 2010 IAAP 100

The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Look into purchasing an all-in-one fax, printer, and copier. When the computer is not in use put it in sleep mode.

Filing 100

Filing Expenses IAAP Purchasing 100

Office Organization Success

NOVEMBER 24, 2014

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

Credit Card 100

Credit Card Fax Forms 2014 100

The Office Professionals Place

OCTOBER 8, 2009

If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. Recycle Papers Continue with the Go Green Initiative and recycle documents that are no longer necessary. In an effort to eliminate paper, you may want to scan the document, save it as a PDF, and file it in an electronic file.

Filing 100

Filing IAAP Finance PDF 100

Laughing all the Way to Work

APRIL 2, 2008

It is a great tool to have your file list up to date in a Word document so you can electronically search for the file names when your boss comes around looking for something. The next day my boss was frantically getting ready to go to a meeting and came to me to get a document he couldn't find. Make sure the file list is up to date.

Filing 100

Filing Interviewing Fax Confidence 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Always proofread a document prior to sending it, good proofreading includes printing the document for review. Utilize spell check and review the document for grammar errors. Get the knowledge you need.

IAAP 100

IAAP Filing Administrative Professionals Resume 100

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Look into purchasing an all-in-one fax, printer, and copier. I remember the days when you could use Google as a search engine only.

Google 100

Google Google Docs Filing IAAP 100

The Office Professionals Place

MAY 31, 2010

Look at it this way, if there is a document that needs to be proofread and we don’t find the mistakes, that document is going to make a huge impact. Receivers of the document may get the wrong interpretation or the wrong impression. Look into purchasing an all-in-one fax, printer, and copier.

Filing 100

Filing 2010 IAAP Fax 100

Laughing all the Way to Work

JANUARY 22, 2008

You can either start a Secretarial Manual in a Word document, or some people are finding using their Contact Cards in Outlook a great tool for storing information they need to know. Do you use the photocopier and fax machine at a basic level or have you learnt some of the advanced features?

Fax 100

Fax Interviewing Medical Mentoring 100

The Office Professionals Place

JUNE 7, 2010

My suggestion would be to backup your documents, electronic files, spreadsheets, etc. In the event your system crashes or you get some terrible virus, you will be able to access documents and work on another computer while IT restores your data. A good practice is to perform a weekly backup of documents and files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Office Dynamics

JUNE 25, 2013

There is more stuff on office desks: computers, printers, faxes and other new technologies. We waste precious time looking for an important e-mail or document. Studies show workers spend up to 30 minutes a day organizing their work areas. Why do you need these tips on how to organize your desk ? There is less room for stuff.

Fax 100

Fax Cubicle Filing Stress 100

The Office Professionals Place

APRIL 29, 2010

This makes it easy for minutes to be properly documented and promotes meeting order. If it is possible, send the documents as one attachment and not several (ie. Look into purchasing an all-in-one fax, printer, and copier. Distribute the agenda/handouts prior to the meeting. agenda, minutes from last meeting.)

Agenda 100

Agenda 2010 Filing IAAP 100

The Office Professionals Place

MARCH 4, 2010

• Creating a paper trail - a supervisor documenting an employee’s responses or vice versa The ‘Bcc’ feature is a helpful tool, but can be used for inappropriate or wrong purposes. Look into purchasing an all-in-one fax, printer, and copier. When the computer is not in use put it in sleep mode.

Credit Card 100

Credit Card Filing Email IAAP 100

Office Organization Success

FEBRUARY 26, 2010

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. I then use this folder for storing all the documents that I send and receive from my clients. Digital: Create Client Folders.

Filing 100

Filing Staples Fax Email 100

The Office Professionals Place

JULY 15, 2009

Look into purchasing an all-in-one fax, printer, and copier. Desk Demon OfficeArrow Office Dynamics The Professional Assistant Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant Green Office Tips of the Week Save Energy 1. When the computer is not in use put it in sleep mode.

Social Media 100

Social Media Filing IAAP Fax 100

The Office Professionals Place

JULY 24, 2009

Look into purchasing an all-in-one fax, printer, and copier. Desk Demon OfficeArrow Office Dynamics The Professional Assistant Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant Green Office Tips of the Week Save Energy 1. When the computer is not in use put it in sleep mode.

Filing 100

Filing IAAP Fax Social Media 100

The Office Professionals Place

JUNE 4, 2010

Look into purchasing an all-in-one fax, printer, and copier. Desk Demon OfficeArrow Office Dynamics The Professional Assistant Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant Green Office Tips of the Week Save Energy 1. When the computer is not in use put it in sleep mode.

Keyboards 100

Keyboards Filing IAAP Fax 100

Office Organization Success

NOVEMBER 3, 2014

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. I then use this folder for storing all the documents that I send and receive from my clients. Click here to activate your Membership.

Filing 100

Filing Staples Fax Email 100

The Office Professionals Place

JUNE 13, 2010

Copying and pasting works for the body of the document but unfortunately, does not include an attachment. Look into purchasing an all-in-one fax, printer, and copier. Forgetting the attachment. When the computer is not in use put it in sleep mode. Turn off the computer when you leave for the day.

Filing 100

Filing IAAP Fax 2010 100

Tips From T. Marie

JANUARY 29, 2015

Even so, I cut back on the things that I could in order to get a business phone line, a multi-function fax/printer/copier and a couple of business books. What happens when the document you created in free software can’t be opened by the client, or worse, the formatting is skewed completely when the client opens it.

Purchasing 100

Purchasing Fax Training Budget 100

Laughing all the Way to Work

JULY 29, 2008

I decided on my way to the fax machine to read it over and found a big mistake that would have been hard to take back. Trust your instincts If you think that you should take the time to proof a document, then do so. Mistakes I have almost made Sometimes the mistakes that I have almost made have left a big impression as well.

Fax 100

Fax Travel Learning UPS 100

The Office Professionals Place

JULY 29, 2009

Look into purchasing an all-in-one fax, printer, and copier. Desk Demon OfficeArrow Office Dynamics The Professional Assistant Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant Green Office Tips of the Week Save Energy 1. When the computer is not in use put it in sleep mode.

Filing 100

Filing IAAP Fax Calendars 100

Stephanie LH Calahan

DECEMBER 23, 2009

Yet establishing any consistency to your information management system is a challenge because there are so many mediums to work with - paper files, computer documents, email, voice mail, hand-written notes, business cards. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

Filing 100

Filing Calendars Networking Email 100

Stephanie LH Calahan

MAY 13, 2011

Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. My scanner serves all these purposes -- scan a document in and you can then e-fax it over the internet, print out a copy, edit it directly through OCR software, save it as a PDF and toss the paper. .

Credit Card 100

Credit Card Google Docs Dropbox Filing 100