Professional Assistant Blog

FEBRUARY 15, 2008

By The Professional Assistant on Friday, February 15, 2008 Filed Under: Meetings , Organize , Productivity Y our boss comes to your cubicle and asks you to make 10 copies of 5 different sets of publications. Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. Not Sure What To Do?

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Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Whats next?

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Laughing all the Way to Work

NOVEMBER 30, 2007

Most of us work in a cubicle and it is easy when people come by to see what is on your computer screen or on your desk. Some things you work on are confidential and are not for everyone's eyes (including your co-workers).

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Professional Assistant Blog

APRIL 1, 2008

Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). Then at the end, you just accept all changes to get the final document. Do you find that you are being bombarded with updates to the same files time and time again? I completely forgot about that.

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Professional Assistant Blog

JANUARY 7, 2008

Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis.

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Professional Assistant Blog

AUGUST 30, 2007

Here are the simple steps on how to copy tables: Open your Word document that contains the table. This actually is quite easy to do. Open Powerpoint and click on File, then select New, then Blank Presentation. You will see this screen at the bottom.

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Professional Assistant Blog

FEBRUARY 12, 2008

7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. 10comments for this post Anonymous These actions dont change the picture size.

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Professional Assistant Blog

NOVEMBER 19, 2009

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. Another option is to create templates in Microsoft Office and either e-mail them to everyone or place them on a network drive for everyone to access. so that they dont get changed.

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Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. People have to understand that each person prioritizes their work their own way. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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Productivity Bits

FEBRUARY 22, 2011

You might be a cubicle dweller and you might be the only occupant in that 5×5 cube. It’s not good to be a lone wolf in a cubicle farm. Cubicle drive-by is considered intrusive. All systems and processes must be completely documented. Proper documentation can save everybody a lot of headaches and frustrations.

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Professional Assistant Blog

SEPTEMBER 27, 2007

Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Dont know how to organize yourself and things are starting to pile up?

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Professional Assistant Blog

OCTOBER 15, 2008

Now select Microsoft Office Document Image Writer. There are other ways to implement this, depending on the software that you are using, but let’s keep this simple for now. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

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Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. You can use this feature by: 1. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off.

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Professional Assistant Blog

MARCH 3, 2008

Many companies these days have specific rules against importing outside mail into their Exchange system, not only for security and confidentiality reasons, but also because of document retention issues. Posted on 3 March, 2008 12:04 PM The Professional Assistant Hi Jodith, Excellent point.

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Professional Assistant Blog

MARCH 5, 2008

Thanks, Richard Posted on 5 March, 2008 10:43 AM Deb I love CTRL-Z (undo), CTRL-H (find & replace), the split screen feature in Word (it splits the screen into 2 sections so you can look at 2 different areas of the document at the same time. Especially when you are cutting and pasting in a 200 page document!!

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The Office Professionals Place

OCTOBER 8, 2009

If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. Recycle Papers Continue with the Go Green Initiative and recycle documents that are no longer necessary. In an effort to eliminate paper, you may want to scan the document, save it as a PDF, and file it in an electronic file.

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Productivity Bits

FEBRUARY 8, 2011

If you are like me, the desk drawers in your cubicle make up a good storage for your physical filing system.Your desk drawers will hold all the materials that are necessary for your job. Your work processes might be more efficient if digital documents remain digital as you work on them. Physical File System. Digital File System.

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Office Dynamics

JUNE 25, 2013

Unkempt work spaces are becoming a productivity issue as offices become more cramped and cubicles replace private offices. We waste precious time looking for an important e-mail or document. Organizational Skills - Clean Up Your Stuff! Messy desks are no longer just an office eyesore. We slow others down from completing their work.

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On The Job

JULY 21, 2008

Please return to your cubicle. After a while, someone new moved into Red's cubicle, donated her sweater to charity and dumped her wilted ficus into the trash. You're going to need documentation to take to your boss's boss to prove your point, and you're going to have to be very clear, professional and unemotional.

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The Office Professionals Place

MARCH 30, 2010

Do you share a cubicle with someone who doesnt seem to have two words to say to you? Lets grow together! Tuesday, March 30, 2010 To Speak or Not to Speak? Have you ever walked past a co-worker and said good morning only to have no response or a blank stare? Does this behavior seem rude? Do you think this person does not like you?

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Laughing all the Way to Work

AUGUST 4, 2012

Never have half an eye on them and the other reading a document, typing an email or tidying your desk. Or try a bit of humour if you are in an office cubicle and put a sign up such as, "Deadline to meet, enter at your own risk" and have a funny cartoon picture of some frazzled person with stacks of paper.

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Professional Assistant Blog

FEBRUARY 20, 2008

I would not recommend using underlining for emphasis in an electronic document as underlining a word usually means you are linking to something else. This is the commonest form of color blindness, but it affects only.4 4 percent of women&#. 4 And what about all that pretty wallpaper that is available for your background?

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Allwork

JANUARY 9, 2025

Internal documents obtained by Business Insider suggest AT&T is aware that the number of employees being asked to work on-site exceeds the available workstations in some offices. Finding parking has also become an issue, especially at offices converted from older, less-dense cubicle layouts to more tightly packed floor plans.

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Eat Your Career

MARCH 31, 2025

You cant just pop into someones office for a quick question or knock on their cubicle wall. In some cases, it may be smart to send a regular report or debrief document to highlight the work youve been doing. Further, working remotely increases the chances of miscommunication and delayed communication.

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Success

FEBRUARY 10, 2025

Why Organization Boosts Productivity If you struggle to dial in when your room, desk, office, cubicle or other workspace is in disarray, youre not alone. Create folder systems for files (both digital and physical documents), break out your labeler, group similar objects and bundle those pesky cables and cords.

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