Ian's Messy Desk

SEPTEMBER 8, 2010

If your desk harbours mounds of papers, books, files and personal accessories, you may be adding unnecessary stress to your day. Set up a good filing system. Colour–coded files are especially helpful — they show you at a glance where something should go. Put items that must be looked at in a special folder or file.

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Productivity Bits

SEPTEMBER 11, 2010

Copyright © 2011 Marlon Ribunal. Zen and the Art of File and Folder Organization – This is a must read. If you are like most knowledge workers, you often struggle to manage your digital files in your computer. This article gives you the tips you need to know to control the files and folders in your workstation.

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Office Dynamics

APRIL 4, 2010

P urge files; clean up computer files. Copyright © 2010. Please respect our copyright. I thought I’d keep this week’s motivator on the lighter side. With the onset of spring, now would be a good time to do a little clean up. Here are a few ideas. S pruce up your work area with fresh flowers. R earrange furniture.

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Office Dynamics

APRIL 4, 2010

P urge files; clean up computer files. Copyright © 2010. Please respect our copyright. I thought I’d keep this week’s motivator on the lighter side. With the onset of spring, now would be a good time to do a little clean up. Here are a few ideas. S pruce up your work area with fresh flowers. R earrange furniture.

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Ian's Messy Desk

MAY 26, 2010

Files can be kept in open piles on a desk or in folders, according to your style. Use the RAFT template: refer it, act on it, file it or toss it. File it, if necessary. Eighty percent of filed papers are never looked at again. If the amount is small, three times a week may do. Act on it immediately.

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Productivity Bits

OCTOBER 20, 2010

Copyright © 2011 Marlon Ribunal. Always back up your files electronically. Normally, folks in an office would back up their essential files by photocopying it and filing it away in an aptly named folder, then placing it into a filing cabinet for archival purposes. Visit the original article at [link].

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Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

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Productivity Bits

AUGUST 17, 2011

Copyright © 2011 Marlon Ribunal. Obviously, the easiest way to do this is to upload the file directly from your computer or through email. But what happens if you have the physical document instead of a PDF file? When SignMyPad Pro saves a PDF file, the time, date, and GPS location are saved into the meta-data of the file.

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Productivity Bits

NOVEMBER 16, 2010

Copyright © 2011 Marlon Ribunal. An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. A filing cabinet is the best place for these files so that they are out of the way but are still easily accessible.

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Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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Stephanie LH Calahan

NOVEMBER 9, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

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Office Dynamics

APRIL 12, 2010

Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. The days when Administrative and Executive Assistants just handle phones and filing are long gone. © Copyright Administrative Arts 2010.

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Ian's Messy Desk

MAY 25, 2010

Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc. Process the paper – take the items you sorted into boxes and put them where they belong: filing, your tickler or reading folder or delegate/refer to a more appropriate person, etc.

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Office Dynamics

APRIL 12, 2010

Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. The days when Administrative and Executive Assistants just handle phones and filing are long gone. © Copyright Administrative Arts 2010.

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Productivity Bits

SEPTEMBER 30, 2011

Copyright © 2011 Productivity Bits. You can keep working while it saves the file, too. When they open the file, it opens right in Microsoft Office. Summing it up… I love being able to work on my documents from multiple locations but hate having to email my files to myself, download, edit, and repeat. Guest Post.

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Productivity Bits

AUGUST 25, 2011

Copyright © 2011 Marlon Ribunal. With Document Scanner , your smart phone can scan the paper and convert it to a PDF file, making it easy to send as an attachment in email or save to a file and stop worrying about losing the hard copy. Once you have created your PDF files, you will need somewhere safe to save them.

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Practically Perfect PA

OCTOBER 16, 2014

We have been using these tools in the same way for years, “using lame templates, fiddling with the space between our bullets, and wrestling with bulky file attachments” I’m sure assistants can certainly relate to that statement!! We all use the same tools to create presentations. I love Haiku Deck.

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Productivity Bits

MARCH 24, 2011

Copyright © 2011 Marlon Ribunal. I mentioned the employee who uses Facebook and Twitter earlier but some workers view offensive or illicit websites while at work, or attempt to download copyrighted files. Visit the original article at [link]. Guest-Post. This guest post was provided by Lee Munson on behalf of GFI Software Ltd.

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The Small Business Blog

MAY 16, 2010

Copyright © 1994-2010 Winweb® · All rights reserved. Don’t purchase containers to store more documents and files – throw away as much of your old stuff as possible instead. Be ruthless with your filing. On-Demand Small Business Infrastructure™ allows you to run your business online.

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Ian's Messy Desk

APRIL 9, 2010

Delete unnecessary files: With a computer, you can free up space by sending unnecessary files to the trash. How about all those “junk files” on your mental hard drive? Download: Many “must keep” files that don’t need to reside on your hard drive can be downloaded onto a disk. Delegate whenever you can.

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Productivity Bits

MAY 12, 2011

Copyright © 2011 Marlon Ribunal. And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). Your files are available on their server up to 180 Days. Visit the original article at [link]. Large Document.

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Stephanie LH Calahan

SEPTEMBER 1, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? .  Smead is trying to grow their Facebook presence and they have cool products and I love telling you about ways to get great info and maybe win some stuff too. 

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

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Stephanie LH Calahan

JANUARY 24, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

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Ian's Messy Desk

MAY 5, 2010

This feature lets users load and save HanDBase files to and from their desktops and import/export CSV files for transfer from/to other desktop applications.

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Productivity Bits

JUNE 27, 2011

Copyright © 2011 Marlon Ribunal. I started to implement the approach explained in the book, using notebooks, excel files and the like, and my life got better until a certain point. Visit the original article at [link]. Guest Post. This guest post is provided by Francisco Sáez of FacileThings. Yeah, my salvation.

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Productivity Bits

APRIL 5, 2011

Copyright © 2011 Marlon Ribunal. Lining a wall with eye-appealing low lateral file cabinets is a great idea. Topping your filing cabinets with decorative lamps and accents will help to brighten your dining room and still make it look like part of your home. Visit the original article at [link]. Guest Post.

Home Office 100

Home Office Filing AT&T 2011 100

Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. Thanks to Ellen Delap of Professional-Organizer.com 3.

Filing 100

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Ian's Messy Desk

JULY 28, 2010

Schedule filing time at least once per week. Add dated or calendar items to a tickler file system or a diary as soon as they arrive. anything you need reminded of on some future date goes into your tickler file. Add dated or calendar items to a tickler file system or a diary as soon as they arrive.

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2007 Filing 2009 AT&T 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly. We get the email notifications and save them to a file on our computer (we do not print them).  Make Sure You Back it Up!

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Productivity Bits

OCTOBER 28, 2011

Copyright © 2011 Productivity Bits. The use of web-based CRM avoids using separate applications for every business function, each with their own bank of electronic records, folders and files. Visit the original article at [link]. Guest Post.

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Productivity Bits

OCTOBER 19, 2011

Copyright © 2011 Productivity Bits. Invest in a good quality file cabinet—and use it. Visit the original article at [link]. Guest Post. I t’s getting more feasible with every passing day to work from home – the Internet has enabled thousands of entrepreneurs to be successful with home-based businesses.

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Stephanie LH Calahan

MAY 5, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

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Stephanie LH Calahan

JANUARY 8, 2011

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

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Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? .  As the founder and CEO of Calahan Solutions, Inc.,   Learn more: www.CalahanSolutions.com or www.ProductiveAndOrganized.net   Tweet     in News & Updates!

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Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie." © 2010 Copyright Calahan Solutions, Inc. –

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Stephanie LH Calahan

DECEMBER 22, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

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