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Engage in discussions about long-term strategies, actively seek ways to align your support with these overarching goals, and be able to voice potential conflicts, concerns, as well as opportunities based on your view of the calendar and logistical objectives - a key part of your domain.
You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. You would consider jet lag; personal appointments; time to prepare; time to wrap up a meeting; logistics; travel time. Are you having a hard time keeping up? COGNITIVE task! Did he/she travel?
asks: My executive’s calendar is jam-packed on a daily basis & she’s asking me to come up with a better solution to managing her calendar. I block out time on her calendar, but inevitably a meeting gets put in its place. We don’t always have an answer to each individuals problem but we know some of you might.
Office Dynamics specifically focuses on training and development for administrative professionals of all levels. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week? She is living it up.
However, there are likely tasks that are taking up your time that you could outsource. Next, color code your calendar for one week. How will you train a new hire if you have not created a system for the tasks they will be expected to complete? On the other side, write, “Tasks that others should be doing.” It skyrockets.
I also listen to online trainings at double speed while tidying my classroom. Papa knows a couple with “synced calendars so that all family obligations, like taking their kid to the dentist, are clear and in one place.” I similarly document tasks and appointments in a Google Calendar.
Although many people rely on their computer’s calendar, writing down events and to-do lists in a day planner or journal forces you to spend a few minutes each day setting short-term goals and prioritizing tasks. Then hire others to clean the house, pick up the dry cleaning, complete mail-outs or answer routine e-mails. “I
To achieve that pinnacle of mental toughness, Darcy Piceu, a licensed psychotherapist, 20-year veteran professional ultrarunner and two-time UTMB winner (3rd in 2011 and 5th in 2015), suggests breaking down your goals into manageable chunks and using simple management tools like a calendar to keep the momentum going. “I Ask for help.
Utilizing existing technology like calendar-linked signals can streamline communication of work modes and personal boundaries, enhancing workplace harmony. Directive design can also offer intuitive cues to users when queuing up before a meeting or when extending post-meeting conversations.
The subject, Microsoft Outlook 2007 Calendars & Tasks is one I am sure you will draw great tips and tricks from. Microsoft Outlook 2007 Calendars & Tasks. Some use it for both e-mail and calendaring. But few of us know how to get calendaring and tasks to really help us manage our time and workload. Calendars Only.
First Live Video Conference Training. The client requested I speak on the following topics: calendar management and appointment scheduling, travel planning, setting priorities, organizing work space and tasks, and managing time. We offer live and online (via telepresence) training for administrative and executive assistants.'
However, just because it’s expected, doesn’t mean you have to put up with it. Consider what is already on the calendar—your planned events, meetings and appointments—and how much time you realistically have available. Don’t set yourself up for disappointment; focus on the high priority items and define reasonable. Time Block.
They feel they have been managing calendars or planning meetings forever so why pay attention. For 28 years, I have been teaching assistants to pay attention to the fundamentals such as meeting planning, travel planning, calendar maintenance, organizational skills, follow-up systems, time management, and communications.
Several years ago, I came up with Adminology. Let’s take for example the task of meeting planning or calendaring for your executive. I’ve attended many administrative training programs, but this is by far the most focused, detailed, and informative one. It was a formula for success for assistants. What your peers are saying.
The most critical factors as companies navigate the future of distributed work will be training leaders to effectively guide distributed teams, intentionally designing opportunities for relationship development and mentorship, and providing the tools to coordinate work and access information seamlessly from anywhere.
Keep reading to learn why it’s vital for your EA to be up to date with AI and other technology and how to ensure that they keep up. Technology helps them stay better organized by managing calendars and to-do lists. They can also communicate more effectively through platforms like Slack.
Over the past year, I have seen many ads for various AI products that promise to completely improve some aspect of daily life through calendar management, content writing and even ad generation. You can automate your calendar, your social media posts and your SEO strategy. Your marketing should be genuine and credible.
If you look at your role through this lens, then you’ll stop viewing “calendar management” as an uninteresting part of your job. In this chapter, I cover managing your executive’s calendar before it manages you, setting up and maintaining the “ Ideal Week ” tactic, and auditing your executive’s time.
We use this information for a 30-, 60- and 90-day follow-up call with the assistant and the executive to track progress. The post Coaching for Executive Assistants and Administrative Assistants appeared first on Executive And Administrative Assistant Training - Office Dynamics. They were always a great investment for me.
The majority of meetings will disappear Few would be disappointed if a large chunk of meetings disappeared from their jam-packed calendars. We’ll spend less time catching up on messages because AI will be able to summarize [them] for us and more time thinking about new and creative ideas that move the needle.
He does not use Google Calendar but has an iPhone. . The other Chief, older, but very organized and uses online calendars and his phone as well. I set reminders on my cell and Google Calendar. When a reminder pops up, I text the Chief to let him know of the upcoming meetings. What are your thoughts?
Debbie Gross (Strategy) suggested administrative assistants to work at a higher level by using their Outlook calendar like their own personal admin to help keep them on track with the many projects to be managed. Another concept was to ‘lead up.” Next up: The Glam and Glitz Gala! The panel discussed excellence. Power attracts.
Experts say the system’s foundation sets up justice-involved individuals to fail. Luby’s case was moved to misdemeanor court, but a scheduling error kept it on the felony court’s calendar. Homelessness is up to 11 times more likely among returned citizens than the general population. There was no humanity.
Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Really, it’s up to you!
Your brain is off the leash, and though what it gets up to is fun in the moment, it will lead to guilt later because you know you’re not supposed to be playing right now. Use your white space to think about the things that are cluttering up your day, making you feel overwhelmed , and plan how you can cut back on them.
Just remember: Many people sign up to volunteer on Thanksgiving, so you might want to choose a different day to volunteer to ensure you’re helping when the soup kitchen or food bank is in need. Find volunteer opportunities to clean up your community on Thanksgiving Who doesn’t enjoy clean streets or pristine community parks?
With a calendar app , you’ll never forget an important date again. If you want to develop your business acumen , you’ll need to stay up to date on the latest industry trends, news, and developments. So pick up that phone, test them out, and put them to use today! Enter the specifics – description, due date, etc. –
However, an amazing physical space alone can’t achieve that. Melissa Pesci and Amin Mojtahedi of HGA surveyed their clients to understand what makes a productive and happy workplace and came up with six scalable ideas. Employees love special pop-up snacks like boba tea, frozen yogurt, etc.
I love reading these letters as 1) I see the training we provided truly worked, but more importantly, 2) I learn what executives appreciate—what executives look for in an assistant—and what executives value and observe. Speaks up in my team meetings and has brought additional insights into our group forums that are highly valued.
I can train overseas team members to become skilled, prompt engineers and help them leverage tools like ChatGPT and Grammarly to produce work that’s 95% done. It reaches out to people interested in our services, automatically looks at our salesperson’s calendar and schedules appointments with prospects.
While it may feel necessary in order to keep up with developments. Stay up too late or stay in bed too long during the week. Take time to spruce up your resume and Linkedin profile with recent job titles, courses, and certifications that give you a competitive edge. Things Not to Do: Watch the news feed all day.
There are numerous reasons employees might not speak up at work, from fearing backlash from bosses in charge of their promotions and salary to worrying about how it will impact their reputation. Additionally, just because employees speak up doesn’t mean they’re sharing everything. And slow down, speak less and listen more.”
Most entrepreneurs are uncomfortable giving up roles and responsibilities, but to grow your business, you need to assign the non-primary work to a member of your team or outsource it to someone who can do it cheaper and faster than you can. Are there other crucial activities, such as an implementation meeting or training?
Whether you are an executive or an assistant reading this Monday Motivator, here are ideas on what you can discuss when you have face-to-face time or catch up by telephone, Facetime, or Skype on a regular basis. Special Projects Discuss any special projects that are happening or coming up in the next few weeks.
It’s happened to the most successful among us: You wake up, maybe in the middle of the night or maybe past your alarm, with those dreaded symptoms. You might even have a debate with yourself, while skimming your calendar to-dos and meetings, obligations and responsibilities, about what it would be like to just miss it all and stay in bed.
Clear communication up front, and continuing conversation through regular check-ins and transparent project management helps streamline workflows and prevent confusion. In 2020, more than a third of Americans freelanced — up 22% from 2019, CNBC reports. And the key to good management — freelance or otherwise — is communication.
Is there one thing that will make the difference between actually achieving your goals and chalking them up to yet another year’s unfulfilled resolutions? Sign up for a birthday/anniversary reminder service. I want to set up a schedule that is devoted only to my family. Get a leg up. Schedule family time.
From managing their calendars, emails, and travel arrangements to handling administrative tasks with precision, your efficiency, and professionalism will be in high demand. Providing top-notch executive support will free up your clients’ time, allowing them to focus on their core responsibilities and driving business growth.
So, I basically showed up to therapy in a suit to give myself that self-confidence.” The two ended up collaborating on a line of clothes that included mix-and-match formal wear, shirts and all-season suits. Each evening revolves around a theme inspired by a widely recognized mental health calendar.
What started out as a two-week assignment ended up lasting for seven years! I’ve been an executive assistant for several years and I’ve received a lot of training but I’m not a facilitator or a trainer. Administrative assistants go above and beyond and take on new assignments with little to no background, training or experience.
With free 24/7 chat and email support for all plans, a dedicated account manager who will ensure you go live with the web app within an hour of signing up, and less than two minutes of support response time, you’ll feel well taken care of.
Your executives need to know that even though things shift, change, plummet, switch up or fall apart, you are the glue that will hold it together. Think of the future in terms of: new projects outcomes goals your executive’s calendar important upcoming event potential business Consider trends and changes in technology. Use your head.
Doing a good job at follow-up is a piece of cake. If you don’t make a sale right away, you calendar them for the next follow-up and do the same thing again. So why is follow-up such a problem? If you don’t set aside reserved time for follow-up, it will never happen. Disorganization. Resistance.
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