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Engage in discussions about long-term strategies, actively seek ways to align your support with these overarching goals, and be able to voice potential conflicts, concerns, as well as opportunities based on your view of the calendar and logistical objectives - a key part of your domain.
You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. When scheduling travel or appointments, VIEW the calendar in terms of: What was my leader’s schedule like last week? It is more than dropping in appointments on blank dates and times. COGNITIVE task!
asks: My executive’s calendar is jam-packed on a daily basis & she’s asking me to come up with a better solution to managing her calendar. I block out time on her calendar, but inevitably a meeting gets put in its place. We don’t always have an answer to each individuals problem but we know some of you might.
Office Dynamics specifically focuses on training and development for administrative professionals of all levels. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week? Joan Burge. January 21, 2020.
Next, color code your calendar for one week. How will you train a new hire if you have not created a system for the tasks they will be expected to complete? Days off and vacations need to be blocked into our calendars with as much certainty as meetings. We like to tell ourselves that we are the only people who can do things.
Utilizing existing technology like calendar-linked signals can streamline communication of work modes and personal boundaries, enhancing workplace harmony. Linking our “lights” to our calendars, where we already manage our time, could facilitate the seamless implementation of these more refined communication tools.
I also listen to online trainings at double speed while tidying my classroom. Papa knows a couple with “synced calendars so that all family obligations, like taking their kid to the dentist, are clear and in one place.” I similarly document tasks and appointments in a Google Calendar.
Although many people rely on their computer’s calendar, writing down events and to-do lists in a day planner or journal forces you to spend a few minutes each day setting short-term goals and prioritizing tasks. Delegation to well-trained and talented staff is the key,” says SUCCESS reader Shelly Larson Lisoskie. Plan your day.
First Live Video Conference Training. The client requested I speak on the following topics: calendar management and appointment scheduling, travel planning, setting priorities, organizing work space and tasks, and managing time. We offer live and online (via telepresence) training for administrative and executive assistants.'
ANNOUNCEMENT: 2014 Training Dates. It''s time to get out your 2014 calendar and start marking your dates for training and development. We have announced our training program dates - reserve your seat now in one of our popular administrative training courses led/created by Joan Burge.
To achieve that pinnacle of mental toughness, Darcy Piceu, a licensed psychotherapist, 20-year veteran professional ultrarunner and two-time UTMB winner (3rd in 2011 and 5th in 2015), suggests breaking down your goals into manageable chunks and using simple management tools like a calendar to keep the momentum going. “I Ask for help.
Team calendars. Veteran trainer Melissa Esquibel, MCT, in her association with training partner Brainstorm Inc., The post Technology Training Tuesday: Creating Newsletters & SharePoint Team Sites appeared first on Office Dynamics. Managing permissions. Creating basic workflows. Integrating SharePoint and Outlook.
They feel they have been managing calendars or planning meetings forever so why pay attention. For 28 years, I have been teaching assistants to pay attention to the fundamentals such as meeting planning, travel planning, calendar maintenance, organizational skills, follow-up systems, time management, and communications.
Consider what is already on the calendar—your planned events, meetings and appointments—and how much time you realistically have available. Once you’ve gone to the trouble to define your “must do” and “nice to do” items for the week, block time on the calendar for completing them. Don’t block off every inch of your calendar, though.
Let’s take for example the task of meeting planning or calendaring for your executive. I’ve attended many administrative training programs, but this is by far the most focused, detailed, and informative one. Words to describe right-brain thinking are: Gut feel Intuition Sensitivity Artistic Free-flowing Imagination Non-verbal cues.
At our recent Annual Conference for Administrative Excellence , I surveyed 350 attendees about the topics they would like me to address at future conferences or training events. When it comes to figuring out your soft skills, enlarge your vision; don’t just look at the tasks such as meeting planning or calendaring. See the big picture.
She has implemented an operational calendar and a comprehensive hybrid/remote work policy. She notes that HR’s role in the evolution of hybrid/remote work includes training new managers on how to manage their remote teams effectively. Allen also utilized existing tools like MS Teams and staff meetings to improve communication.
The most critical factors as companies navigate the future of distributed work will be training leaders to effectively guide distributed teams, intentionally designing opportunities for relationship development and mentorship, and providing the tools to coordinate work and access information seamlessly from anywhere.
Over the past year, I have seen many ads for various AI products that promise to completely improve some aspect of daily life through calendar management, content writing and even ad generation. You can automate your calendar, your social media posts and your SEO strategy. Your marketing should be genuine and credible.
If you look at your role through this lens, then you’ll stop viewing “calendar management” as an uninteresting part of your job. In this chapter, I cover managing your executive’s calendar before it manages you, setting up and maintaining the “ Ideal Week ” tactic, and auditing your executive’s time.
The post Coaching for Executive Assistants and Administrative Assistants appeared first on Executive And Administrative Assistant Training - Office Dynamics. They were always a great investment for me.
Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Every person’s needs are different.
He does not use Google Calendar but has an iPhone. . The other Chief, older, but very organized and uses online calendars and his phone as well. I set reminders on my cell and Google Calendar. He uses Outlook Mail and I will add reminders to the Outlook Calendar in hopes he will see if when I am at the other fire station.
email, calendar, phone lines on your desk) Develop a healthy curiosity. The post The Assistant as a “Center of Influence” appeared first on Office Dynamics - Executive And Administrative Assistant Training. Make time to investigate. If your executive is not bringing you into the conversation, then insert yourself.
Debbie Gross (Strategy) suggested administrative assistants to work at a higher level by using their Outlook calendar like their own personal admin to help keep them on track with the many projects to be managed. Then the conference broke for the first set of four concurrent labs. The panel discussed excellence.
Luby’s case was moved to misdemeanor court, but a scheduling error kept it on the felony court’s calendar. The Last Mile trains incarcerated individuals in coding and audio-visual production within the California prison system. He says the “weapon” was a knife the young entrepreneur used as a pry tool in his mobile mechanic business.
The majority of meetings will disappear Few would be disappointed if a large chunk of meetings disappeared from their jam-packed calendars. Assign a trained facilitator to each breakout room. In some industries, this is already the case, and in others, it may be soon. Use breakout rooms to create smaller conversation groups.
With a calendar app , you’ll never forget an important date again. She is the founder and CEO of All Things Admin , a company dedicated to developing innovative products, training, and resources for administrative professionals worldwide. Enter the specifics – description, due date, etc. – When is that important meeting?
I have a deep admiration and appreciation for those who dedicate themselves to support roles, which is one of the reasons I now focus a large part of my corporate training business on working with administrative teams. These roles also may require more specialized education, training and/or experience.
I can train overseas team members to become skilled, prompt engineers and help them leverage tools like ChatGPT and Grammarly to produce work that’s 95% done. It reaches out to people interested in our services, automatically looks at our salesperson’s calendar and schedules appointments with prospects.
I love reading these letters as 1) I see the training we provided truly worked, but more importantly, 2) I learn what executives appreciate—what executives look for in an assistant—and what executives value and observe. Effectively manages my calendar with efficiency in mind. Recently I have read more than 40 executive letters.
At least bi-weekly, review the calendar for upcoming events as far as three months out. Training and Development Development happens when we take conscious action to improve. Discuss your training and development requirements with your executive. Tell him about upcoming seminars and workshops you would like to attend and why.
Regular training and webinars unveiling the secrets of efficient coworking space management further demonstrate the company’s customer-centric approach. In fact, 95% of members book meeting rooms and desks on andcards by themselves without requiring the admin’s help.
Sometimes you’ll plan white space around your calendar. For example, when you’re driving or on the train. It’s working for them, which means you can absolutely find two to three minutes at a time. Think of it as strategic rather than indulgent. Notice the natural pauses. Other times, you’ll base it on your mood.
Let's face it: As an Executive Assistant, sometimes calendar management can feel like a nightmare. But the truth is that there are keys to unlocking the power of a strategic calendar. Calendar management can be tough. There are endless variables that go into successful calendar management. Oh yes, we have all been there!
In this episode, Claudette talks about her journey as an assistant, tips for calendar management, delegating, evolving as the job evolves, email management, and dealing with difficult executives. Claudette Clayton has over 25 years of experience as an executive assistant, has a dog named Thor, and loves the Lord of the Rings.
Think of the future in terms of: new projects outcomes goals your executive’s calendar important upcoming event potential business Consider trends and changes in technology. appeared first on Office Dynamics - Executive And Administrative Assistant Training. Decide and then evaluate your decision. Use your head. Future – Focus.
I’ve been an executive assistant for several years and I’ve received a lot of training but I’m not a facilitator or a trainer. Administrative assistants go above and beyond and take on new assignments with little to no background, training or experience. At any given moment we are asked and expected to be: Calendar Managers.
It could simply be taking the time the night before to select your outfit, pack lunches and check your calendar, ensuring the morning hours are much calmer. The groundwork for a smooth morning can often be established the night prior. Self-care doesn’t always equate to spa days. It’s also confidential and free.
Jasper : Best for multi-language marketing Cost: From $39 monthly per user after 7-day free trial Standout feature: Marketing in more than 30 languages Biggest con: Limited training data Living on the Mexican border, I learned the value of speaking someone’s “home language.” That is, the language someone speaks at home.
Are there other crucial activities, such as an implementation meeting or training? Selling, researching the needs of potential clients and prospecting to create new sales opportunities (this last one is especially important) must have a prominent place on your calendar each week.
Putting on your new running shoes as you head out the door for marathon training or giving yourself a mid-afternoon break after completing an arduous work task can be a physical reminder of all you have achieved and something to point to when you don’t feel like you can keep going. A reward doesn’t have to be big to be satisfying.
Create a running list or add items to your calendar to revisit at a later time. The post 11 Effective Ways for Assistants to Work From Home appeared first on Office Dynamics - Executive And Administrative Assistant Training. Keep very good notes on all the work that has been put on the back burner due to COVID-19.
Complex travel arrangements – flights, hotels, trains, visas. I begin each day by checking the directors calendars, then my ‘to do list’. I would be lost without the Microsoft Outlook calendar reminders, the Snipping Tool and Skyscanner! Extensive Diary Management, arranging meetings and ensuring meeting clashes don’t occur.
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