Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Tips From T. Marie

APRIL 28, 2020

Increase in projects. This has given them an opportunity to work on projects they have put on back burners or pivot their business in such a way that embraces what could be our ‘new normal’. This has caused an issue I’ve never had a problem with before…more projects than available time in my schedule.

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Allwork

DECEMBER 10, 2023

Clear communication up front, and continuing conversation through regular check-ins and transparent project management helps streamline workflows and prevent confusion. Before you begin working with your first freelancer, it’s a good idea to have project management strategies in place to help you make the most of their expertise.

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Management 2020 Agencies Project Management 299

Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Do you usually rely on your search box to help you find files? As with any big organizational project, the hardest part can be getting started.

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Filing Email 2017 Stress 190

Success

JUNE 23, 2021

Handing the minutiae of backend support tasks off to a qualified professional allows leaders the calendar capacity to focus on their company’s growth and, more importantly, their own personal peace of mind. “A She relieves me from things I don’t need to be doing like email, booking travel and project planning.

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Stephanie LH Calahan

OCTOBER 5, 2011

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Use any remaining spots to hold project files or quick reference information. 

Filing 100

Filing Calendars Phones AT&T 100

Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. Below are a few: Throughout the year track each project and goal progress, additional duties added and positive feedback from others.

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Goals Stress Filing Email 202

Success

SEPTEMBER 10, 2024

Others make a living dog walking or pet sitting, performing task-based gigs, delivery driving, providing home improvement services, managing social media or transcribing audio files. Start by getting serious about your own social media accounts or kick off a personal project to add to your portfolio. Always be positive.

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Office Dynamics

AUGUST 28, 2012

o Calendaring. During down time, draft work on larger projects coming due. Read your executive’s sent mail file. Use the P-O-S-T method for strategic calendar planning/invitations. Print calendar and prepare meeting folders for the next day. Project tracking spreadsheet. Social Media. Lotus Notes.

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Ian's Messy Desk

OCTOBER 7, 2013

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Garbage/recycling bags or box for shredding.

Calendars 100

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Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data.

Calendars 100

Calendars Ergonomics Filing 2007 100

Practically Perfect PA

MAY 2, 2017

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. Organising your Outlook folders.

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Filing 2012 Email Social Media 100

BMT Office Administration

DECEMBER 5, 2022

Are you in charge of team projects that have strict due dates? If so, then you know how hectic project management can be at times, especially if you don’t have a centralized platform to keep track of your tasks. Yet, there’s no denying that Trello lacks the more in-depth project management features of other apps like ClickUp and Asana.

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Clutter Coach

NOVEMBER 16, 2016

You find it hard to focus on one project at a time long enough to get effective work done. If you’ve only got one project, you work on it. Whether you do it digitally or with a pen, you need to get information out of your head and onto your to do list and calendar. Make another list of all the projects you’re working on.

Calendars 100

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All Things Admin

JANUARY 24, 2022

As a virtual assistant, I was managing up to 10 different email accounts for various projects, and I wasn’t keeping up. You will also need to create a new system for how you manage your inbox, and that system has to include a task and project management component so you process email out of your inbox and into that system.

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Jen Lawrence

NOVEMBER 8, 2021

Managing files can be overwhelming and let’s be honest… boring for some. Remember, an effective file management system boosts the overall efficiency of a company’s operations. With that, I’m going to share tips on how you can manage your files effectively. By project? ” Would you look for it…. In what order?

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Filing Management Staples Calendars 52

BMT Office Administration

NOVEMBER 15, 2022

Are you tired of trying to keep track of projects via Excel spreadsheets and Gmail? If so, it’s time to introduce yourself to the ever-growing world of cloud-based project management software. With the right app, you can keep track of everything related to your project in one convenient location. Project creation.

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Stephanie LH Calahan

AUGUST 29, 2012

Make sure that you have enough drawers to adequately file and store paperwork, in addition to all the tape, staples, sticky notes, etc… that might be lying around scatter-shot. A file cabinet can be your most useful accessory. It’s okay to have one folder or basket on top of your desk that’s a ‘Need to File’ bin.

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BMT Office Administration

OCTOBER 25, 2022

Whether you’re a freelancer or supervise small teams for enterprise-level companies, project management tools are a must if you want to stay efficient and organized. Today, two apps that dominate the project management workspace are Trello and Asana. As such, which app you choose will depend heavily on the scope of your project.

Project Management 59

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Tips From T. Marie

FEBRUARY 14, 2018

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage.

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Ian's Messy Desk

MARCH 1, 2012

We recently were involved in a capital project to build a new program facility in our region. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded.

PDF 100

PDF Filing Purchasing Policies 100

Make or Break Moments

JULY 19, 2010

The first project – transcribe a one hour speech from an audio file. I’m familiar with Elance but a colleague who had a similar project told me that she’d had great success with oDesk - so that’s where I started. Within 48 hours 1/2 of the project was complete. Shriram joined my team. Cool beans.

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Cover Letter 2010 2009 Customer Service 100

BMT Office Administration

NOVEMBER 30, 2022

That’s why cloud-based project management software programs have become so widespread over the past few years. You can manage your workflows visually via kanban boards, Gantt charts, calendars, and checklists. Out of all the project management tools on the market today, Asana and ClickUp are the two currently leading the fray.

Project Management 59

Project Management Management Calendars Collaborate 59

Stephanie LH Calahan

FEBRUARY 11, 2011

Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. It houses so much more than a file index. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter.

Filing 100

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Office Dynamics

APRIL 8, 2016

Here are some tips and key questions to ask managers and executives as requests for your time are made throughout the week: When possible ask that projects and tasks be given to you verbally so you can ask clarifying questions and better understand the work that is being given to you. Find out who else has information related to the project.

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Stephanie LH Calahan

MAY 17, 2010

Also consider color-coding the index cards by project. Immediately add that task to your digital calendar or task list, and set a reminder on your calendar closer to the due date.     * Master calendars. Review past files, e-mails, and calendars to fill in specific dates for tasks and appointments.

Calendars 100

Calendars Microsoft Excel Interviewing Fax 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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2011 Filing Networking Phones 100

Ian's Messy Desk

JANUARY 15, 2014

We were recently involved in a capital project to build a new program facility. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Working at a regional head office, we see a lot of paper.

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The Office Professionals Place

FEBRUARY 2, 2010

This is frustrating because you have other projects you need to accomplish and you don’t like working last minute. Again, explain the benefits to requesting projects ahead of time and put it in writing. As tasks or projects are assigned, give 110% attention, check and double check for accuracy.

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Office Dynamics

MARCH 1, 2016

In addition to saying farewell to long commutes in bumper-to-bumper traffic, remote workers can pretty much wear whatever they want and often schedule projects around their families. Remember to back up all important files , especially when using public Wi-Fi, to make sure you don’t lose anything. Get dressed for work.

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Office Dynamics

AUGUST 19, 2013

You can also include file attachments. The app is focused on entering and completing to-dos; moreover, you can add, tag, and organize your to-dos into lists, projects and nested lists. Rule is a web-based project management and cloud collaboration tool. Evernote is available in a comprehensive paid or restricted free version.

Project Management 100

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Office Organization Success

JULY 31, 2009

Do you find projects/clients are falling through the cracks? Or cannot tell at a glance if your project is on track? For example, how do you create a new client file? Create a calendar template. At the end of each day do you feel like you’ve achieved nothing, yet you’ve been ‘busy’ all day?

Management 100

Management Calendars Email 2009 100

Stephanie LH Calahan

JUNE 17, 2011

We differ from what I call the "digital filing cabinet" solutions in the market in that we're not only focused on helping you save and access what you want to remember, but also to help you out when you're ready to take action.   So you are kind of like a virtual assistant, to do list and data storage tool all rolled into one?

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Interviewing Microsoft Outlook Restaurants Calendars 100

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Filing – paper and digital. Project Management. Process your emails OUT of your inbox and into a TASK or CALENDAR appointment so you get them into your system for follow up, tracking, and completion. The answer was overwhelmingly getting (and staying) organized. Ideas, Time & Space.

Travel 100

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Productivity Bits

SEPTEMBER 23, 2010

This could be the personal project you’ve been planning for months that couldn’t find itself close to realization or an uncompleted work wanting for some attention. File System. T he tool that we integrate to our productivity system must go hand in hand with our file system or the stuff that we work with.

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Agenda AT&T Calendars Stress 100

Office Organization Success

APRIL 28, 2016

Do you find projects/clients are falling through the cracks? Or cannot tell at a glance if your project is on track? For example, how do you create a new client file? Create a calendar template. At the end of each day do you feel like you’ve achieved nothing, yet you’ve been ‘busy’ all day?

Management 100

Management Calendars 2016 Email 100