Tips From T. Marie

JANUARY 22, 2013

I’ve had a couple of people mention the fact that my phone number isn’t so easy to find on my Clerical Advantage website. Because I tend to discourage phone calls. It’s not that I don’t communicate by phone, in fact I do coaching calls, client consultations and more via phone.

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Success

AUGUST 6, 2024

Some, like Zoom Workplace and Microsoft Teams , even include built-in video chatting and internet phone services, helping to improve productivity and speed up communication in those moments where it’s easier and more efficient to hop on a quick call. We use good old Microsoft Office ,” Morris says.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Office Dynamics

MAY 23, 2019

He does not use Google Calendar but has an iPhone. . The other Chief, older, but very organized and uses online calendars and his phone as well. I set reminders on my cell and Google Calendar. I prepare files with the documentation he will need for the meetings and leave on his desk. What are your thoughts?

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Management Calendars Administrative Professionals Google 167

Success

JUNE 23, 2021

Handing the minutiae of backend support tasks off to a qualified professional allows leaders the calendar capacity to focus on their company’s growth and, more importantly, their own personal peace of mind. “A “You do not need to be managing email and invoicing and bookkeeping,” she says. “If

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2021 2020 Calendars Cubicle 286

Stephanie LH Calahan

OCTOBER 5, 2011

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Use any remaining spots to hold project files or quick reference information. 

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Productivity Bits

FEBRUARY 10, 2011

I recently upgraded my GTD Toolkit with the upgrade of my phone to the BlackBerry Bold 9780 with RIM’s latest OS BlackBerry version 6.0 (my my old phone was Nokia E71 ). I think this is a great phone and I have no complaints so far. The performance of the phone and its battery capacity are excellent.

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Filing Calendars Phones 2011 100

Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? In the Calendar Options section, click Add Holidays.

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Microsoft Outlook Holidays 2008 Calendars 100

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Update phone extension list to ensure callers are directed to the appropriate person. Discuss the importance of a calendar time block for your manager to focus on emails, presentations, budget, etc. This may require you to do some research and meet with other departments.

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Goals Stress Filing Email 202

Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. You can also log in to your account online and access your files from there too. c) 2011 Tracey Lawton.

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Dropbox Calendars Filing Phones 100

Ian's Messy Desk

OCTOBER 7, 2013

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred , recycle , refer, toss, etc.

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Calendars Filing Phones UPS 100

Laughing all the Way to Work

JULY 15, 2008

My mind is already planning the next Board meeting and how I will organize my desk and the filing at the new place. I want all my filing to be up to date and my desk to be neat and tidy. Filing - We all have filing to do and when you are leaving it is even more important to get it done. Update your filing list.

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Ian's Messy Desk

JANUARY 26, 2012

Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. If it takes less than two minutes to answer a message, do it then file or delete the message. File those that are just for information. Voice Mail.

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Calendars Phones Agenda Filing 100

Ian's Messy Desk

MAY 1, 2013

You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. If it takes less than two minutes to answer a message, do it then file or delete the message. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention.

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Filing Phones Calendars Twitter 100

Productivity Bits

NOVEMBER 16, 2010

An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. A filing cabinet is the best place for these files so that they are out of the way but are still easily accessible. Tip #4: Limit Nicknacks.

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The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

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Filing Administrative Professionals 2010 IAAP 100

Professional Assistant Blog

NOVEMBER 20, 2009

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people. If you want to update the calendar, you would have to make the changes in the meeting request directly.

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Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc.

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Calendars Ergonomics Filing 2007 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file.

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Filing Office Depot Microsoft Outlook Phones 100

Practically Perfect PA

JUNE 19, 2012

Calendar – For quick reference I have a one sheet per day calendar block on my desk. Files – see my previous blog on my filing system. The phone should be on the desk as near to your keyboard and computer screen as possible. I use the small post-it index flags all the time as well. . I wasn’t that silly for long!

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Stephanie LH Calahan

JANUARY 17, 2011

" BarbMcMahon :  Steph:  I really like Google calendar - nothing fancy, but easy to use and it emails reminders of birthdays, etc. Google tells about their Google Calendar tool in this way: " Organize your schedule and share events with friends.  With   Get your calendar on the go. 

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Stephanie LH Calahan

MAY 17, 2010

Immediately add that task to your digital calendar or task list, and set a reminder on your calendar closer to the due date. Changing the default view of your e-mail program so that the task or calendar screen shows instead of your in-box helps ensure you never lose sight of your tasks.     * Master calendars.

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Calendars Microsoft Excel Interviewing Fax 100

Office Dynamics

APRIL 10, 2012

More than ever before, Microsoft ® Outlook ® is designed to manage your entire workflow, from calendars to tasks to emails and more! Tricks on how to send notes to a contact or an email to your calendar. Ways to organize your files with flags, colors, categories, emails and alerts. Real at-a-glance calendaring.

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Tips From T. Marie

FEBRUARY 14, 2018

For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage. They allowed me to store client files on something I could lock away in a fire-proof safe each night. Things like graphics and image files. How wrong I was. .

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Dropbox Google Docs Filing Collaborate 100

Stephanie LH Calahan

JANUARY 8, 2011

When: January 11, 2011 8:00 pm CST How: Listen on-line (via link above or dial in to (714) 202-9923 Add to your calendar now! When: January 11, 2011 8:00 pm CST How: Listen on-line (via link above or dial in to (714) 202-9923 Add to your calendar now! Have questions you want to make sure I answer?  Tweet in News & Updates!

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Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Start Today!

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Phones Fax Networking 2010 100

Laughing all the Way to Work

JULY 30, 2008

As a secretary I typed letters, answered the phone and did the filing. An assistant would often be the professional gatekeeper as to who gets in to see the boss and how quickly they get to speak to them on the phone. As an administrative assistant I manage my boss's practice so he can do his job.

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Keyboards Assertiveness Filing Administrative Professionals 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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Virtual Moxie

MAY 31, 2011

said that I live and die by my calendar, and that if something isn’t on it, it doesn’t exist in my world. I seriously count on my calendar to keep track of what I’m supposed to do, and when, and it’s my first-used tool in just about everything I do. I calendar (in Outlook) everything during my work day (generally 8a-6p, M-R).

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Calendars Filing Keyboards Travel 100

Tips From T. Marie

MAY 4, 2016

With the new features in Skype for business, you can share your screen with other members of your office, organize video, audio, and chat meetings with up to 250 people at a time, and share different media files easily without having to use email. You can also send files within a conversation effectively doing away with email.

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Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

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Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

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Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Quick fix: Pretty obvious here: Use your organization's internal phone book’s Employee Search tool to verify names and ensure that you have the right person in mind.

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Etiquette Filing Email 2012 100

Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls. Yes, we do think of ourselves as more of a personal assistant and not just a digital filing cabinet.      Can you really coordinate calendars using Springpad? 

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Interviewing Microsoft Outlook Restaurants Calendars 100

Clutter Coach

NOVEMBER 17, 2014

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Do you really need to get a better phone plan, or would it just be a nice idea to know what’s out there?

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Medical Filing Credit Card Legal 100

The Small Business Blog

MAY 16, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Use a specific business calendar to keep a reminder of your schedule. Don’t purchase containers to store more documents and files – throw away as much of your old stuff as possible instead. Be ruthless with your filing.

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BMT Office Administration

JUNE 28, 2024

Tax Returns: Inform teens that they may need to file federal and state income tax returns the following year. Avoid loading pay onto debit cards or phone apps. Aligned with Academic Calendar: The internship should accommodate the intern’s academic schedule. Note that teens can seek assistance from their parents if needed.

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