Administrative Arts

AUGUST 18, 2010

Usually, they’re getting bogged down with a few tasks in a particular software – they can’t fix footers in Microsoft Word or rearrange pages in an Adobe.pdf file. Even without training programs or budgets for traditional or online classes, there are still ways to learn the tips and tricks you need to become more efficient.

Budget 40

Budget Training PDF Microsoft Word 40

Laughing all the Way to Work

SEPTEMBER 19, 2008

It is actually the same bring-forward system that I learned in high school, back in the 1970s, but in all my career had never needed to use until now. I use hanging file folders labelled from January through to December. They are legal-sized folders, because I like a lot of space, but letter size would work just as well.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be one step ahead of your boss. Be protective of your boss’s time. 23, 1 p.m. (New

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

DECEMBER 19, 2009

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. When a meeting is finalized, I put the scheduling sheet in a completed file. Never underestimate what you can learn from other assistants. Learning from each other is a necessity. (New Minute taking made easier.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 10, 2008

If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Put reminders in their Tasks or Calendar of anything you know is coming up with enough lead time so they will have time to complete it.

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

AUGUST 1, 2010

I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Servers are usually backed up daily, so your file will likely be restored. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Stephanie LH Calahan

MARCH 5, 2010

afreshspace   @ StephCalahan I just use a legal pad for daily to-do's but keep bigger or future projects in my outlook task list declutterlady   @ StephCalahan Hey, Stephanie, it's iPEP for me; 1 workspace/project w/ability to keep all in 1 place! Break down into bite size pieces, and put the pieces on the calendar.

Management 100

Management Agenda Calendars Twitter 100

Laughing all the Way to Work

AUGUST 13, 2010

This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. You can also attach a file from Word, Excel or PowerPoint or a business card from your Contacts if it is someone you need to remember to call and want that information available.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. If you open the contact card you will see in the first section File As. 23, 1 p.m. (New

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. I am a young - 22 years old - legal secretary working in patent law with no professional experience whatsoever. Thanks for sharing. Thanks for sharing.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

JULY 26, 2009

She wanted me to show her other tips and thought I really should do a lunch and learn on these shortcuts. Or if you want to attach a file, choose Attach File. 0188 = ¼ 0189 = ½ 0190 = ¾ I learned this trick some time ago but I do not think it is widely known. But how do you know what you dont know?

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

AUGUST 29, 2009

If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. Get any files they may need as a result of the e-mail correspondence. Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home.

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

JANUARY 13, 2009

In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. Normally, I put something about needing to get my filing system up to date, but I think I may have missed the point when I have done that. I have had great experiences learning online in interactive courses.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JUNE 23, 2009

Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. I am not a legal expert and do not claim to give any legal advice.

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Join us at the luxurious Palazzo Versace on the Gold Coast for an amazing end of year get away and your chance to network, learn and advance your skills in style!

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

OCTOBER 11, 2009

Join us at the luxurious Palazzo Versace on the Gold Coast for an amazing end of year get away and your chance to network, learn and advance your skills in style! I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 24, 2009

This article is extremely well written, and I have already printed a hardcopy, which I am going to add to my file. Join us at the luxurious Palazzo Versace on the Gold Coast for an amazing end of year get away and your chance to network, learn and advance your skills in style! I love the way you relate the potholes, road blocks, etc.

Time Zones 100

Time Zones IAAP 2009 International 100

The Small Business Blog

NOVEMBER 17, 2009

« Small Business World News Round-up – 2009/11/17 WinWeb Launches WinWeb TV – Free Small & Home Business Videos » « Previous Entries This entry was posted on Tuesday, November 17th, 2009 at 6:08 pm and is filed under plan cash-flow. You can follow any responses to this entry through the RSS 2.0

Suppliers 100

Suppliers 2009 2007 2008 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

Laughing all the Way to Work

AUGUST 10, 2010

Ctrl + Home moves the cursor to the beginning of the open file or document and Ctrl + End moves the cursor to the end of the open file or document, but if you are in the middle of a document and want to select everything from there down, press Ctrl + Shift + End or if you want to select everything from there up, press Ctrl + Shift + Home. (New

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Administrative Arts

MAY 2, 2011

While a dual tray printer is ideal (and will save you paper expense in the long run), you can get by with a decent single tray printer that can take both letter and legal size paper. The job is fairly easy to learn. Setting Up a Filing System Part 3: Creating Your Files. This is a great part-time job.

Agencies 40

Agencies Filing Legal Calendars 40

Office Dynamics

DECEMBER 18, 2015

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly. Setup Your Digital Filing Cabinet.

Filing 100

Filing Calendars Mentoring Dropbox 100