Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Loosely Speaking

MARCH 17, 2009

Mark your calendar for Wednesday, March 18, 2009 beginning at 7:00 p.m. Don’t miss it. You can take a test-drive, too. Check out our 2-month trial program, here: [link] You’ll get a chance to ask me and Katie any question about your business, and websites or SEO. Hope you can join us! Get Loosely Speaking Products.

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Stephanie LH Calahan

JANUARY 8, 2011

When: January 11, 2011 8:00 pm CST How: Listen on-line (via link above or dial in to (714) 202-9923 Add to your calendar now! When: January 11, 2011 8:00 pm CST How: Listen on-line (via link above or dial in to (714) 202-9923 Add to your calendar now! Have questions you want to make sure I answer?  Tweet in News & Updates!

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Stephanie LH Calahan

JANUARY 17, 2011

" BarbMcMahon :  Steph:  I really like Google calendar - nothing fancy, but easy to use and it emails reminders of birthdays, etc. Google tells about their Google Calendar tool in this way: " Organize your schedule and share events with friends.  With   Get your calendar on the go. 

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Stephanie LH Calahan

MAY 17, 2010

Immediately add that task to your digital calendar or task list, and set a reminder on your calendar closer to the due date. Changing the default view of your e-mail program so that the task or calendar screen shows instead of your in-box helps ensure you never lose sight of your tasks.     * Master calendars.

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The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

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Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

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Stephanie LH Calahan

DECEMBER 15, 2009

PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! .  I hope that you have a wonderful remainder of 2009 and a fabulous entry into 2010!

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Stephanie LH Calahan

FEBRUARY 5, 2010

I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. Interested? 

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Stephanie LH Calahan

NOVEMBER 8, 2013

Fun travel apps are Skype (for calling home), SimplyNoise (great for sleeping in noisy places), Sit or Squat (find a bathroom), and CheapGas. My Kindle app is a lifesaver while traveling. Having VAs I can simply fax order forms to. My calendar syncs with my Apple products as well. Another life saver?

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Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today! Part of the Calahan Solutions, Inc.

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Laughing all the Way to Work

SEPTEMBER 20, 2009

Fax Blasts I remember someone from my IAAP Chapter asked me to fax the notice of our Chapter dinner to a list of about 60 companies to promote it. I dont know about you, but when I get these "flyer" type faxes, they go immediately in the recycle bin. Minute taking made easier. Dealing in real time.

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Stephanie LH Calahan

FEBRUARY 14, 2011

  Once you receive the material, make sure that you schedule time on your calendar to consume it and take action. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Just choose whatever appeals to you and that expert will send it to you! 

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Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

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Stephanie LH Calahan

MAY 19, 2010

Work With Stephanie « Boost Productivity by Picking the Best To-do List for You | Main | Manage Your Time More Effectively by Using the Right Calendar for You (guest post @TimeMgmtWriter) » If You Want to be Productive, Dont Focus on the Rock! Archive Network with Steph Is This You?   Often it is both.

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Stephanie LH Calahan

SEPTEMBER 3, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Archive Network with Steph Is This You? Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

SEPTEMBER 8, 2010

Work With Stephanie « Favorite Planning/Calendar Tool - Readers Speak Out | Main | Can You Define Social Media Clutter? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

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Stephanie LH Calahan

MARCH 10, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Feel free, but please give me proper credit and let me know so that I can thank you!

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Stephanie LH Calahan

FEBRUARY 11, 2011

Schedule = Success My favorite is: There is no tool more useful to me than an electronic calendar (Outlook, ACT, Thunderbird, Google, it doesn't matter what brand.) family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   As you are traveling and you think of things you need or want to do, you take out a card and jot it down.  Productive & Organized Home Contribute to P&O! Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

MAY 13, 2011

Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. My scanner serves all these purposes -- scan a document in and you can then e-fax it over the internet, print out a copy, edit it directly through OCR software, save it as a PDF and toss the paper.

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Stephanie LH Calahan

AUGUST 16, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?   When I asked him about the tiny papers, he said they all represented an item that he needed to take care of. 

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Stephanie LH Calahan

DECEMBER 13, 2010

Decide now what you would like to accomplish in the next year, then plan some uninterrupted time in your calendar to work toward these goals. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Or did you just have a hard time getting started on those bigger, more important projects?

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Stephanie LH Calahan

DECEMBER 20, 2010

Try This Instead Favorite Planning/Calendar Tool - Readers Speak Out You Can Make a Difference in YOUR Productivity in 7 Minutes! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Do You Hate Your To-Do List? Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

FEBRUARY 25, 2011

Look Ahead I have found that in order to save time, the last thing I do at night is to "look ahead" By look ahead, I mean that I check my calendar and tickler file for what I have scheduled tomorrow. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. Notes from all areas of life in the front.

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Laughing all the Way to Work

OCTOBER 11, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

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Laughing all the Way to Work

APRIL 27, 2009

Your co-workers are probably all new to you, you dont know how to use the photocopier or fax machine and more importantly "where is the bathroom?" I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier.

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Time Zones IAAP 2009 Administrative Professionals 100

Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Every work situation is different, so pick the blocks that work best for your situation.

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Page Personnel

AUGUST 26, 2022

Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines). They are proficient use of all Microsoft tools and have great calendar management experience. Ready for your next career step?

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Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. If there is a task involved, then schedule it in your calendar or put it in your task list. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 That will help reduce the clutter in your in-box.

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Stephanie LH Calahan

DECEMBER 30, 2010

  So, the next time you have a project that is important consider the following: Block the time on your calendar. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Email is the ultimate distraction that most of us face now.  Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

JANUARY 3, 2011

  Also, when you come across papers that are date driven, make sure to add an entry to your calendar/planner to remind you to do things.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Read, sort and process your email and snail mail daily. 

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Administrative Arts

AUGUST 16, 2010

Managing Calendars. Making Travel Arrangements and Compiling Expense Reports. This includes clearing jams from copy and fax machines; ordering toner, ink and other supplies; and being the contact person for machine repairs. Greeting Clients and Visitors. Creating and Modifying Documents. Managing Office Machinery.

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BMT Office Administration

MAY 9, 2024

Tax Regulations E-filing corporate and partnership returns S corps, C corps, and partnerships with at least 100 partners must e-file their income tax returns if required to file at least ten returns of any type during the calendar year ending with or within the entity’s taxable year. You can also fax e-filing waiver requests to 877-477-0575.

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Stephanie LH Calahan

DECEMBER 10, 2010

Utilize your calendar to schedule tasks. Sit down at your calendar and block out the time for your tasks. If you need to write/send your holiday cards then look at your calendar and schedule it in. In the calendar. Schedule those activities on your calendar. Don't fill your calendar to the max.

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