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Technology to help with minute taking

Practically Perfect PA

More recently I’ve heard from assistants that have tried a few different apps and bits of tech which have really helped with their minute taking so I thought I would give a few examples of what is out there. Again it is a digital notebook but it also has an automated To-Do organiser which syncs with calendars and address books.

Dropbox 100
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Help Desk

Practically Perfect PA

Calendar – For quick reference I have a one sheet per day calendar block on my desk. In addition to that as part of our role we are always at one piece of equipment or the other and it is a massive time saver if for example the printer is near our desk. I use the small post-it index flags all the time as well. .

Staples 100
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How to remember those random requests

Practically Perfect PA

Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Calendars are not just for appointments. This is still my favourite go to tool for remember everything at work. Do stuff immediately.

Calendars 100
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Memory Makeover: Tips to Spruce Up an Absent Mind

Ian's Messy Desk

Put pen to paper (or finger tips to keyboard) and record important dates in a calendar, notebook or on your mobile device. For example, remembering the number sequence of: 6-3-2-4-8-1-7-9 could be remembered easier if the sequence is chunked into: 63-24-81-79. Stay organized. Mnemonic devices boost memory through associations.

UPS 100
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Word and Outlook 2007 tips

Laughing all the Way to Work

Under Leader, click the leader option that suits your needs i.e. ……1 or --1 Click OK Type text you want i.e. Agenda as in example below. To set a recurring 9-5 meeting (as opposed to clicking all-day meeting) I dont like the all-day meeting settings as they are out of sight at the top of the calendar and easily missed.

2007 100
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Working for the Disorganized.

Laughing all the Way to Work

In my readers example, the problem was the trials of working for multiple bosses when one or more of them is disorganized. If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that.

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Housecleaning in Word 2007: Customizing your Dictionary

Laughing all the Way to Work

You would be surprised how many misspelled words get in there by mistake; for example, instead of pressing Change you press Add to Dictionary when you are going through your SpellCheck. Let your fingers do the walking: Quick keyboard sh. Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password?

2007 100