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More recently I’ve heard from assistants that have tried a few different apps and bits of tech which have really helped with their minute taking so I thought I would give a few examples of what is out there. Again it is a digital notebook but it also has an automated To-Do organiser which syncs with calendars and address books.
Calendar – For quick reference I have a one sheet per day calendar block on my desk. In addition to that as part of our role we are always at one piece of equipment or the other and it is a massive time saver if for example the printer is near our desk. I use the small post-it index flags all the time as well. .
Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Calendars are not just for appointments. This is still my favourite go to tool for remember everything at work. Do stuff immediately.
Put pen to paper (or finger tips to keyboard) and record important dates in a calendar, notebook or on your mobile device. For example, remembering the number sequence of: 6-3-2-4-8-1-7-9 could be remembered easier if the sequence is chunked into: 63-24-81-79. Stay organized. Mnemonic devices boost memory through associations.
Under Leader, click the leader option that suits your needs i.e. ……1 or --1 Click OK Type text you want i.e. Agenda as in example below. To set a recurring 9-5 meeting (as opposed to clicking all-day meeting) I dont like the all-day meeting settings as they are out of sight at the top of the calendar and easily missed.
In my readers example, the problem was the trials of working for multiple bosses when one or more of them is disorganized. If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that.
You would be surprised how many misspelled words get in there by mistake; for example, instead of pressing Change you press Add to Dictionary when you are going through your SpellCheck. Let your fingers do the walking: Quick keyboard sh. Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password?
For example, "Further to our conversation this morning, attached is a template letter that should meet your needs." For example, "Please send me the following information: - A photocopy of Ms. Let your fingers do the walking: Quick keyboard sh. What do you want? Next, state the purpose of your e-mail. Point being.
Our organization uses Google Apps for our e-mail, calendar and cloud solution. On a daily basis, I make liberal use of the following two keyboard keys: 1. If there is a task involved, then schedule it in your calendar or put it in your task list. That will help reduce the clutter in your in-box. Lovin' Those Labels!
If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. For example, Patricia Robb on behalf of [boss’s name]. Let your fingers do the walking: Quick keyboard sh. Although, I must say I rarely get telephone calls anymore -- everything comes in the e- mail!
If you meet someone at an Administrative Assistant conference, for example, make sure to follow up with that contact within a week or two after the event. Let your fingers do the walking: Quick keyboard sh. I choose to tell stories that I know others can relate to and maybe even learn from listening. Keep in touch. Give before you get.
In this example, I did the following: Go to the end of page 1, i.e. the last cell (bottom right), or after the last word on the page. Let your fingers do the walking: Quick keyboard sh. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?
As an example, I am now helping my boss with a corporate blog he started and because I have experience with blogging in my personal life, I have used that and now do it professionally as well. Let your fingers do the walking: Quick keyboard sh. Taking Effective Meeting Minutes ► August (3) Pass it on. Minute taking made easier.
Example: If youre looking for a Blockbuster in Arlington, Texas you can send this text message: Blockbuster 76001 Pretty neat. Let your fingers do the walking: Quick keyboard sh. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?
my advice when you suspect a co-worker has a problem with drug or alcohol is to alert HR.but have some specific examples available. Let your fingers do the walking: Quick keyboard sh. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?
The art of saying thank you can sometimes get lost in our busyness, but here are some examples of times it would be nice to send a card from work: To thank presenters who speak at your workplace. Let your fingers do the walking: Quick keyboard sh. What a neat idea for businesses too. Oh where or where is my password?
For example, addressing the Minister of (insert govt agency here) is it Honourable so and so or Mr. or Ms. Let your fingers do the walking: Quick keyboard sh. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Dealing in real time.
There are keyboard shortcuts for creating new tasks and branches, for grouping sets of tasks together (a very handy feature that all Project Managers will be pleased to see). One other feature that I really liked was the ability to be able to integrate the configured deadlines for tasks with Google Calendar.
Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!! One item frequently purchased at this time of year is a calendar or planner for the upcoming year.
Place your computer directly in front of you with your keyboard and mouse in a comfortable position – your lower arms should rest at a comfortable angle. Determine if you can digitize any of your printed documents. Recycle or shred anything that you do not need a copy of. Ensure your office and desk set up is comfortable.
Take psychology-style self-help books as an example, arguably the single most destructive e-book on the internet today. No matter what the topic is, before you put pen to paper or fingers to keyboard, be sure that you have the qualifications to write about whatever you are about to share. For example, Zen Habits.
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