ProAssisting Blog

DECEMBER 28, 2023

The Role of a Remote Executive Assistant A remote executive assistant isn’t just about scheduling meetings and answering emails. From organizing your calendar to managing intricate project details, they're the Swiss Army knives of the virtual world. They're the versatile professionals who streamline your work life.

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ProAssisting Blog

DECEMBER 4, 2023

By handling schedules, emails, and day-to-day responsibilities, they free up substantial time for business owners and key decision-makers. For more information on how a remote executive assistant can help your business, call us at 888-934-4944 or grab time on my calendar for a free consultation by clicking the button below.

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Success

JANUARY 11, 2024

Over the past year, I have seen many ads for various AI products that promise to completely improve some aspect of daily life through calendar management, content writing and even ad generation. You can automate your calendar, your social media posts and your SEO strategy. Spam by definition is simply an unsolicited mass email.

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Success

OCTOBER 3, 2024

Papa knows a couple with “synced calendars so that all family obligations, like taking their kid to the dentist, are clear and in one place.” I similarly document tasks and appointments in a Google Calendar. You can also consider keeping your work email off your personal devices or disabling notifications.

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Success

NOVEMBER 30, 2021

As a solopreneur, there is no better way to scale your efforts than email marketing. To entice people to subscribe, try offering an ebook, free trial or webinar in exchange for their email address. Read: The Solopreneur’s Guide to Email Marketing. This week, block out time on your calendar for rest. Grow your list.

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Allwork

JANUARY 4, 2023

This week, the company announced that it is nixing all meetings with two or more workers in an attempt to right-size its workforce’s calendar and marking its next step in embracing a fully remote workforce. Shopify may have single handedly shifted the trajectory of what meetings could look like in the future. .

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Success

NOVEMBER 17, 2021

He recently gained three new clients in three days, and while he is excited, he is also feeling overwhelmed by his now jam-packed calendar. We’ve all been there: Our calendar is a mess and Post-it notes filled with to-do lists cover our desk. I either complete the task immediately or carve out time on my calendar to complete it later.

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Tips From T. Marie

OCTOBER 8, 2024

Use a Holiday Calendar for EVERYTHING : I’m talking about a one-stop holiday hub here! This calendar is where you’ll mark not just business deadlines like promotions and shipping cut-offs, but also personal moments: cookie-baking with the kids, wrapping presents, school holiday activities or your much-needed self-care days.

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LEADERASSISTANT.COM

APRIL 23, 2023

In this episode, Claudette talks about her journey as an assistant, tips for calendar management, delegating, evolving as the job evolves, email management, and dealing with difficult executives. Join my email list here if you want to get an email when a new episode goes live. Either way, I’d love to hear from you!

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Success

MARCH 30, 2023

You can mark these blocks on your email calendar—Microsoft Outlook or Google Calendar, for instance—so it sends you reminders to stop and start. A huge time-suck for home-based workers and entrepreneurs is checking and responding to emails. Sidestep time traps. More time-wasters: social media and web-surfing.

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Success

JANUARY 28, 2022

Somehow his mind tricked him into checking emails and scrolling a bunch of Slack channels. Spoiler: Responding to 20 emails probably won’t make the cut. It was an email with the subject line: URGENT. If you feel distracted most days, check your calendar to see what’s written there. What happened was the opposite.

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LEADERASSISTANT.COM

SEPTEMBER 18, 2022

If you look at your role through this lens, then you’ll stop viewing “calendar management” as an uninteresting part of your job. In this chapter, I cover managing your executive’s calendar before it manages you, setting up and maintaining the “ Ideal Week ” tactic, and auditing your executive’s time.

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Allwork

AUGUST 30, 2022

The idea for the company came from a frustrating experience I had scheduling a meeting – many emails later, we were still no closer to finding a time,” said Awotona. . The Black-owned company was founded in 2013 by Tope Awotona in an effort to remove the headache of scheduling and revise how people manage their meetings. .

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Success

MARCH 19, 2023

Make time for reading by putting it on your calendar. Reading is no harder to achieve than your weekly conference call if you schedule it on your calendar and take it just as seriously. I’ve found that things that don’t make it onto my calendar typically don’t get accomplished. —Rahim Charania, American Fueling Systems 2.

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Success

JUNE 23, 2021

You do not need to be managing email and invoicing and bookkeeping,” she says. “If Handing the minutiae of backend support tasks off to a qualified professional allows leaders the calendar capacity to focus on their company’s growth and, more importantly, their own personal peace of mind. “My

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Success

MARCH 3, 2023

Review next week’s calendar before leaving work on Friday. Review your calendar for Monday, so you have a head start on the week. I have increased traffic on the weekends because my away message drives emailers to my latest posts. Joe Apfelbaum, Ajax Union 5. Phil Dumontet, Whole Sol 6. Put up a killer away message.

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Office Dynamics

JANUARY 21, 2020

They are not paid the big bucks to manage a calendar and book flights. On top of that, these leaders don’t do a very good job of managing their schedules because they don’t have time to look at their calendar from a holistic perspective. A great executive assistant looks at the entire calendar for a month—what happened last week?

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Success

JANUARY 18, 2023

SimplyWise : Available in the Apple App Store, SimplyWise is designed to help users record expenses by scanning and uploading paper receipts and saving email receipts. Structured : This is a visual calendar you can download from the Apple App Store. You can use it to save recipes, make meal plans and create grocery lists.

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Success

MARCH 25, 2022

Evercontact ($59 a year and up; free 30-day trial) updates your smartphone’s address book by extracting contact information from email signature lines. How many times have you promised prospective clients that you would follow up with them next week only to have your voice mails go unreturned and emails ignored ?

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Success

JANUARY 11, 2023

The more detailed my calendar, the more prepared and focused I am. I often find myself pulled in too many directions, reacting to phone calls, email and other stuff that pops up. What are my top priorities—no more than three—for the week, and what activities could distract me? Committing my priorities to words focuses me mentally.

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Success

JANUARY 8, 2024

An app can have many exciting features, like monitoring multiple goals, a task manager or to-do lists, access to a personal coach and integration with your calendar or other apps. Look for a goal-setting app that fits your lifestyle and what you need to track. 10 best goal setting apps 1.

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Tips From T. Marie

APRIL 26, 2024

It’s Lead Generation Gold : When visitors provide their email in exchange for your content, voila, you’ve got a lead! If you’re a whiz at time management, how about a snazzy, interactive checklist to help them reclaim their calendar? It’s a win-win: they get valuable info, and you get to show off your expertise.

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Success

FEBRUARY 6, 2024

Powered by Google’s Gemini and its unique combination of large language model (LLM) and natural language processing (NLP), it generates poems, emails, scripts, computer code and more. Like a personal assistant, it assists team members in creating custom-tailored email responses, catchy slogans, SEO optimized headlines and more.

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Practically Perfect PA

MAY 2, 2017

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I think the way people structure their email files can be quite a personal thing! I like to keep it fairly simple, but I also like to keep every single email. Here is a little diagram of my email file structure. .

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Office Dynamics

MARCH 20, 2019

Some of the changes we have seen take place are: Communication with CEO Had business cards made for myself and gave to CEO to travel with and distribute Expressed ideas and opinions to improve processes Clarify instructions to prevent rework Managing CEO’s email Re-edit subject line Archiving old email Set up priority Alert on mobile Calendar Management (..)

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Success

JUNE 20, 2024

If you wish you could spend less time on repetitive work tasks, such as writing meeting notes or drafting internal memos and emails, you might consider experimenting with generative artificial intelligence (AI). For instance, if you’ve ever written an email and used a suggested word to finish your sentence, then you have used AI.

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Success

FEBRUARY 2, 2023

Ease into your day You open your eyes, silence your phone alarm, press your mail app and start thumbing through your emails. It could simply be taking the time the night before to select your outfit, pack lunches and check your calendar, ensuring the morning hours are much calmer. Protecting mental health at work for employees 1.

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Success

AUGUST 6, 2024

These days, productivity suites can pack a lot of services into one package: word processing and spreadsheet applications, sure, but also calendars, email and more. “We Email newsletter platforms like Mailchimp , Benchmark and Omnisend make it easy to keep in touch. We use good old Microsoft Office ,” Morris says.

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Tips From T. Marie

SEPTEMBER 19, 2023

In 2023, several areas are particularly hot in this field: Executive Assistant Services: Handling email, scheduling, calendar management, organizing meetings, travel planning, data entry, and other back-office tasks will always be in high demand.

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Practically Perfect PA

APRIL 21, 2017

I rely heavily on Outlook to help with not only scheduling, but simple reminders, shared calendars, etc. Also, having full access to each person’s calendar is a must. If an exec is unexpectedly out of the office and a meeting that they scheduled needs to be cancelled, you can easily cancel it and manipulate their calendar.

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Success

JANUARY 2, 2023

I get places early by putting the time of the appointment or meeting in my calendar as 15 minutes earlier than it really is,” said upstate New Yorker Ruth E. Instead of doing a last-minute task that could make you late for, say, a party, leave home early and plan to do one when you arrive—making a call, writing an email , etc.

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Success

APRIL 25, 2024

I have a calendar full of the total time I’ve moved each month on my desk. Why bother when we have email, social media, text and so forth? Your email inbox will thank you. The next day, I saw the planner on my desk and opened it to the current date. I asked myself, “What if today, the number was 10?” I walked again. Need proof?

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Laughing all the Way to Work

OCTOBER 27, 2018

I put items in my calendar as a reminder, but the problem with calendar reminders is unless you know which day you put it on or what you named it, you can't easily find it. When I receive an email relating to a meeting, I create a meeting sheet and cut and paste the email in there and make any relevant notes.

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Success

JULY 2, 2021

Put them in your calendar, and every 90 days, you repeat the process.”. For most people, that means avoiding emails and the internet in general. “By “Figure out what the end goal looks like, and simply reverse engineer that to [success at] three years, one year and 90 days. Then turn those 90 days into action items.

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Success

MAY 3, 2023

If you’re traveling to a different time zone, always double check your calendar to make sure any meeting times are correctly noted. Because of the time difference, he would get calls, texts and emails throughout the night, which he would check first thing in the morning. “I

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Success

SEPTEMBER 18, 2024

For a conventional to-do list experience, you can use the default “List” view, or, if you prefer, you can switch to a “Calendar” or “Kanban Board” view. Today, your calendars may have shifted from the walls to your devices. But that’s no matter, as they have only become more powerful, courtesy of apps like Google Calendar.

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Success

MARCH 5, 2024

Visible productivity’s origins started much before that, when work shifted from using our talents to do a job, to completing all the tasks “around” work, such as that never-ending email inbox. Newport calls this “pseudo” productivity: “The use of visible activity as the primary means of approximating actual productive effort.”

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