Calendars, Document and Meeting Minutes - Administrative Professionals Pulse

Routine Procedure – Thursday

Practically Perfect PA

NOVEMBER 4, 2011

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. This takes 15 minutes of me running from one floor to the next until I manage to find him. Walking back to my desk one of my directors asks me to scan some documents for him.

Email

Email Filing Networking Training

Ask the Admin: Records Retention

Administrative Arts

JULY 19, 2010

I got this e-mail from Kelly: What is the business standard for the length of time to keep meeting minutes? You didn’t specify what type of minutes you need to keep. How long you retain meeting minutes will depend on the type of meetings you are referring to. 10 Tips for Effective Meeting Minutes.

Meeting Minutes

Meeting Minutes Calendars Filing Legal

Routine Procedure – Monday

Practically Perfect PA

OCTOBER 31, 2011

The train turned up on time, I managed to get a seat and was able to check my emails and calendar for the day ahead. 1125 – One of the Directors has popped out of the meeting to ask me to scan a 40 page document without removing the binder for another colleague in the meeting. This takes 10 minutes.

Email

Email Phones Calendars Filing

10 E-mail Etiquette Pet Peeves and How to Handle Them

Office Dynamics

JUNE 27, 2012

Pet peeve: Calendar invitations with attachments. People often send me calendar invites that include attachments. Quick fix: Send attachments in a separate email, not with your calendar notices. Bonus fix: Use a SharePoint* meeting site or shared drive for attachments. “Henry,” “Scott,” or “Boris”).

Etiquette

Etiquette Filing Email 2012

Administrative Assistant Job Descriptions

Administrative Arts

AUGUST 16, 2010

Managing Calendars. Creating and Modifying Documents. This one item can become a whole list on some job descriptions if they get specific as to the particular documents you’ll manage. Also included here would be taking and transcribing meeting minutes. Project Management.

Fax

Fax PowerPoint Filing Meeting Minutes

Word and Outlook 2007 tips

Laughing all the Way to Work

MAY 24, 2009

spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. Then open a new document and paste (Ctrl v). To print the entire screen, press the PrintScreen key and then paste it into a blank document. To do this Open a New Meeting.

2007

2007 Time Zones IAAP 2003

Repeating Headers and Footers while in Sections

Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. Minute taking made easier.

Time Zones

Time Zones IAAP Meeting Minutes International

Let your fingers do the walking: Quick keyboard shortcut keys

Laughing all the Way to Work

AUGUST 10, 2010

I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document.

Keyboards

Keyboards Time Zones IAAP PowerPoint

Frustration Busters!

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. Minute taking made easier. 5, 2010 at 12 p.m.

Time Zones

Time Zones IAAP 2009 International

On the job tips for new Admins.

Laughing all the Way to Work

DECEMBER 12, 2009

INCOMING MAIL: As with e-mail, you should read the letter to see if there are any action items for your boss (or yourself) and diarize them or put the appropriate dates in the calendar. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

Time Zones

Time Zones IAAP 2009 International

When you need it later: The Bring-Forward System

Laughing all the Way to Work

MARCH 15, 2009

I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. For paper things that I need to remember to follow up on, I put the letter or document in my Wait Bin (which is a tray for things I am waiting on). Minute taking made easier.

Time Zones

Time Zones IAAP International Meeting Minutes

10 Things = Frustration

Laughing all the Way to Work

JANUARY 19, 2009

Meeting documents: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

Time Zones

Time Zones IAAP 2009 International

We live in an Acronym Happy World.

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 5, 2010 at 12 p.m.

Time Zones

Time Zones ASAP IAAP Meeting Minutes

That is not in my job description.

Laughing all the Way to Work

OCTOBER 11, 2009

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Minute taking made easier. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones

Time Zones IAAP 2009 International

Managing your Boss's Inbox

Laughing all the Way to Work

AUGUST 29, 2009

Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. Minute taking made easier. 5, 2010 at 12 p.m.

Management

Management Time Zones IAAP 2009

Happy New Year! Now don't forget to put the correct year on your.

Laughing all the Way to Work

JANUARY 1, 2009

Now dont forget to put the correct year on your documents. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Minute taking made easier. Lets enjoy our day together.© After all, weve been doing it for a whole year now.

Time Zones

Time Zones 2009 IAAP 2008

Anyone can be an Administrative Assistant, right?

Laughing all the Way to Work

DECEMBER 17, 2008

A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Minute taking made easier. Be prepared and think ahead.

Time Zones

Time Zones IAAP Filing 2008

When working isn't fun: Ho hum, ho hum, it's off to work I go.

Laughing all the Way to Work

MARCH 29, 2009

In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Minute taking made easier.

Time Zones

Time Zones Resume IAAP Interviewing

Monty Python Officeland

Laughing all the Way to Work

JULY 29, 2009

Proofing documents can also be funny. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Minute taking made easier. I left his office to the sound of his chuckles behind me. What a start to a Monday morning. 5, 2010 at 12 p.m.

Time Zones

Time Zones IAAP Holidays 2009

Different spellings: British, Canadian and American

Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Minute taking made easier.

Time Zones

Time Zones IAAP Meeting Minutes Google