The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game?

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Stephanie LH Calahan

OCTOBER 5, 2011

We frequently keep piles of paper all over our desk and other horizontal surfaces because we have things that we don't want to forget to do.  Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. Use any remaining spots to hold project files or quick reference information. 

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Office Dynamics

MAY 23, 2019

We don’t always have the best answer to each individuals problem but someone else might! The other Chief, older, but very organized and uses online calendars and his phone as well. I prepare files with the documentation he will need for the meetings and leave on his desk. This week Carrie S. asks us: I am Carrie S.,

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Management Calendars Administrative Professionals Google 167

Productivity Bits

FEBRUARY 10, 2011

Follow me on t witte r. I recently upgraded my GTD Toolkit with the upgrade of my phone to the BlackBerry Bold 9780 with RIM’s latest OS BlackBerry version 6.0 (my my old phone was Nokia E71 ). I think this is a great phone and I have no complaints so far. Visit the original article at [link].

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Practically Perfect PA

OCTOBER 12, 2017

I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails. Instead, archive emails that do not need your attention, answer emails quickly if they do not require too much thought and file emails that need more time for a reply. One area that is my absolute weak spot is email.

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UPS Filing Email Clothes 149

Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. Remote workers can also access work files from any device that has an internet connection. Set Clear Expectations. Make Transparency a Priority.

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Success

JANUARY 17, 2023

But if you want to access the information at a later date, then highlight, underscore, flag, bookmark, use sticky notes or keep a separate file with the information you want at your fingertips after you’ve set the book down.”. Figure out what you want to remember from each book you read. There’s nothing wrong with reading for reading’s sake.

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Clutter Coach

JANUARY 8, 2016

For instance, If you do not claim bills on your taxes, don’t waste time filing them into separate folders for electricity, phone, garbage, etc. But that will take you less time than filing each one individually every month. As soon as you finish paying bills, file them. Right now: 
. Label a new folder “Paid Bills.”

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Tips From T. Marie

JANUARY 4, 2017

It hasn’t cured the problem completely, but more and more people are understanding the old adage ‘you get what you pay for’ when it comes to hiring virtual services professionals. . This led to people who really weren’t qualified to muddy the virtual services waters. Literal tears.

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The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

Filing 100

Filing 2010 Finance IAAP 100

Stephanie LH Calahan

APRIL 1, 2011

  Often, we keep things "out" - either spread around or stacked - on our desk and other surfaces because we don't want to forget to do something that we have deemed important or don't want to forget.   He picked up a piece of paper that contained a name and phone number of a contact. 

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The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

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Stephanie LH Calahan

JANUARY 6, 2010

Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. CREATE your paper-based filing system. CREATE your PC filing system. ORGANIZE your Inbox.

UPS 100

UPS Filing Email AT&T 100

Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. But first, a word of caution …. Sending info via email is like sending a postcard via mail.

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Office Dynamics

OCTOBER 15, 2013

Thankfully, your home doesn''t have to be your only sanctuary. While the constant flow of paperwork into your hands can''t be helped, you can take measures to limit the amount of paperwork that builds up around you. The purpose here isn''t to organize but to rid your workspace of items and belongings that you no longer use.

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Clutter Coach

DECEMBER 15, 2017

Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in. Don’t just shove something into a folder and stick it in a drawer somewhere however tempting that may be.

Filing 100

Filing Expenses 2016 AT&T 100

Clutter Coach

FEBRUARY 16, 2014

Republished by Blog Post Promoter People put a variety of information in their email signature files , from business phone numbers to favorite quotations to colorful images of their signatures. I recently got an email that had a very clever sig line , as follows: "I reply to emails at 8AM, 2PM and 4PM. Mail Quick Tips'

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Email Management 2008 Filing 100

Clutter Coach

FEBRUARY 16, 2015

Republished by Blog Post Promoter People put a variety of information in their email signature files , from business phone numbers to favorite quotations to colorful images of their signatures. I recently got an email that had a very clever sig line , as follows: "I reply to emails at 8AM, 2PM and 4PM.

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Email Management 2008 Filing 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy?   Today you will learn about 12 business productivity tools that they can't live without. It houses so much more than a file index.   1.

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Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you need to talk on the phone, make sure that you keep your voice to a lower volume.

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Cubicle Etiquette 2008 2007 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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2011 Filing Networking Phones 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. Digital: Create Client Folders. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. All Clients: Client Tracking Spreadsheet.

Filing 100

Filing Staples Fax Email 100

Office Dynamics

OCTOBER 17, 2013

Mobile phones have come a long way since their initial transition from the battlefield to the workplace, and other technologies have proven just as valuable. Mobile phones are here to stay. Up to 60 percent of the world now uses the handy devices, so you can be sure that your phone will have a place at your side in your new job.

Staples 100

Staples Phones Filing AT&T 100

Ian's Messy Desk

JUNE 9, 2010

Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it. Reference Files: store in a convenient location close to your desk. Archive Files: store in a filing cabinet or an off-site location.

Filing 100

Filing Cubicle Ergonomics Agenda 100

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  I don't have to schedule anything. OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. You won't regret it.   OK! 

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Tips From T. Marie

MARCH 21, 2012

Reading the details of what would be offered in exchange for taking the early retirement deal didn’t really strike me as a wonderful option for those 84 people., Some positions do require in office personnel, but it’s possible that some don’t. especially in the current economy. There are two options to consider.

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Professional Assistant Blog

DECEMBER 4, 2007

Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office? Do you feel that they are overbearing and don’t know when to keep their opinions to themselves?

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I "  I can't stand that game!  "  I can't stand that game! "  I can't stand that game! 

Phones 100

Phones Fax Networking 2010 100

Tips From T. Marie

MAY 4, 2016

With the new features in Skype for business, you can share your screen with other members of your office, organize video, audio, and chat meetings with up to 250 people at a time, and share different media files easily without having to use email. You can also send files within a conversation effectively doing away with email.

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Microsoft Outlook Filing Cubicle PowerPoint 100

Office Organization Success

APRIL 28, 2014

(No, I haven’t started a new business on the side!). And I’ve since found out it only affects certain browsers like Safari and smart phone users! I contacted my hosting company, who confirmed that it looked like there were some abnormal code files on my site and they’re now in the process of cleaning it up.

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Tips From T. Marie

FEBRUARY 14, 2018

Until recently, I really hadn’t given much thought to an online collaboration tool. For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage. Things like graphics and image files. Dropbox just changed my mind.

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Dropbox Google Docs Filing Collaborate 100

Stephanie LH Calahan

JANUARY 3, 2011

  They are not sure where their hard-earned money is spent and they don't have solid plans for the future.   Now is the time to let go of the excuses that you don't have time, are too tired or don't know how.     Imagine what you could do if you weren't searching! 

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Professional Assistant Blog

JULY 20, 2009

By The Professional Assistant on Monday, July 20, 2009 Filed Under: Productivity D o you snack at the office? Richard Posted on 19 September, 2009 2:19 PM Joe I pack lunch from home so I don't end up going out (spending lots) and eating something quick and rubbish. It really does help, doesn't it? Healthy Or Junk?

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2008 2007 Cubicle 2009 100

Clutter Coach

MARCH 8, 2017

” When you’re at the office, you can look at physical files on your desk, but you can’t when you’re home. When you’re in the car, you can make phone calls, but you can’t shop on Amazon (not safely, anyway!). The criteria are context, time available, energy available and priority.

Expenses 100

Expenses Filing AT&T Phones 100

Eco-Office Gals

MARCH 1, 2012

Many companies have committed to reducing their e-waste and a great way to do this is by eliminating the need for its sources, namely office electronic appliances such as mobile phones, computer circuits, printers, etc. Sync your files online and collaborate in real-time. Many cloud services use a pay-as-you-go model.

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Carbon Footprint Phones Purchasing Expenses 100