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Please don’t hesitate to contact me with any questions or concerns. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. I can just hear the conversation at the office tomorrow. a great game and I'm happy for my Canadian friends.
We have so much to do and juggle over the course of one day that you don’t even think about the skills you use for all of the different tasks. How assistants manage this I don’t know… But we do! Let’s take a minute and look at what is inside an assistant tool kit. Email and Diary Management.
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? 5, 2010 at 12 p.m.
You can use a meeting tool alongside Evernote if you want (or need) to. For example, the meeting service Do has integration with Evernote that allows meetings to be exported for easy access. Meetingminutes are exported to a notebook dedicated exclusively to Do content. (Do
He can ignore e-mails, but it is hard to ignore me :) When you are copied on an e-mail, read the whole message, don’t just skim it. If you are sent an email with a request to do something either asap or later, did you do it or have you diarized it to do it later? I also use Tasks in Outlook to follow up on electronic items.
There are just too many passwords to remember, and that doesnt include my bosss passwords that I also need to know because I have to check his emails as well as my own. Of course the simple solution would be to have the same password for every aspect of your life, but nope that doesn’t work. Back to the drawing board.
Whether they had or hadn`t I was never sure, but I know today that offices do fundraise for charities and workers are happy to participate. Whether they had or hadn`t I was never sure, but I know today that offices do fundraise for charities and workers are happy to participate. He raised over $1,000. 5, 2010 at 12 p.m.
ALL WORK NO PLAY, ALL PLAY NO WORK When I told my boss I had started a blog and was naming it Laughing All The Way to Work, he didn’t get it and said, "That doesn’t sound very professional Patricia." I hope you enjoy them as much as I did in the telling. My current boss says we get along like a house on fire.
I mentioned this to our team of admins at one of our meetings so when one of my co-workers found out how to do something they thought to share it with the team. The tip she sent me was how to edit an email that you have received. Close out of the email and you will be asked to Save the changes. Click OK and voila!
At a recent meeting some assistants were complaining about all the e-mail in their Inbox and how frustrated they were getting trying to manage it all. In response to the email comment "why do we feel the need to answer an email/ or get an answer so quickly." I stop the flow and pick up the phone. Keep up the good work.
Many young executives have never had an assistant before and are so used to not having one, that they don't know how to utilize one. Many young executives have never had an assistant before and are so used to not having one, that they don't know how to utilize one. The incentive was you saved.002 002 cents a litre.
Some things I have on this list is a memory stick with the minute templates, tentcards, meals ordered, meeting packages, pen, notebook, highlighter, calculator (I hate math so just in case they ask something that requires mathematical skills) and attendance records to establish quorum for each meeting. Thanks in advance!
And sometimes it isn’t, but from my experience if you read an administrative or executive assistant job description there is usually a phrase something like this, “providing administrative support.&# Whatever you are doing as an administrative assistant, don’t be afraid to try new things and expand your knowledge.
How many times I have booked a meeting thinking the day was free, only to notice later that an all-day event was put in unnoticed at the top. They really should have asked assistants for their input on what would be the best features to have to accommodate our hectic and fast-paced world of meeting scheduling. Another one I never use.
If you don’t have e-mail folders, create some and sort messages as they are received. Manage: At the end of the day, take five minutes to create a preliminary list of priorities for the next day. Be sure to include call-back windows if you leave a message so you won’t be interrupted while working on an important task.
Take notes during the interview so you don’t forget what you wanted to ask. If you don’t get it, it wasn’t the right job for you or the right time. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on.
Sometimes I need to do a job, but I can’t move forward until I get an answer from someone else. While waiting for the answer, you can go on to other tasks and bring this item forward another day to get it off your desk, but don’t let it go off your radar. EST Taking Effective MeetingMinutes Join me for a Webinar Oct.
By the same token, I appreciate it when someone lets me know by when they will have something for me and if they can’t have it done by that date, then I like it when they get back to me to say when I can expect it. So that is what I like, but it isn’t always what I get. I can only guess when I might get it.
A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. If the computer doesn’t do what we want -- trick it, it is amazing what we can do if we put our minds to it. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Be creative.
When I look at them however, I see someone who really knows their job and I know they could do it if only they would forget about what they can’t do and concentrate on what they can do. Don’t let self doubt take over. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. 5, 2010 at 12 p.m.
It used to be the secretary did everything for the boss, now the executives do a lot of their own administrative work, such as email management, so a background as an admin assistant can certainly help. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on.
They are responsible for canvassing the participants for dates and determining the date everyone is available and coummunicating that information to the participants by sending out a meeting request to everyone or emailing the date (depending on how you or your organization prefers to send notices of meetings).
If you are the minute-taker for meetings, you will be better prepared to take the minutes and use the correct terms in the right context because you will actually know what they are talking about. Is this something he or she will need and does it have to be printed for a meeting? Some emails are obviously junk.
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? 5, 2010 at 12 p.m.
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? 5, 2010 at 12 p.m.
I actually didn't know this and this is something I need because I tend to blather on a little bit and get carried away! :) February 12, 2010 Patricia Robb said. But, as I learned the hard way it doesn't work on all systems. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Thanks Patricia!
Under My Favourites, I have added a Meeting section with some useful sites and combined many of my travel related links under one title simply called Travel. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. Minute taking made easier.
Is the clock on the wall deciding how much effort you will put into finding an answer? Or do you just not want to try? I have found that in most situations there is usually a way around it. Why not start looking at your roadblock as a hurdle instead? You should view it as a momentary setback to be overcome.
One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on.
That's what I thought for Excel as well, but couldn't get it to work so I gave instructions for the long way to do it. Sometimes I find a simple procedure can be made more complicated than it really is so responded that a cut and paste from Excel to Word should do the trick. She was amazed. Put in a higher number and press OK.
I hope you don't mind, but I added a link to your blog on my page. Humour is a powerful stress reliever if done in good taste, but timing is everything. I think because I am over 50 I am not afraid what people think as much as I did when I was younger. I actually have fun at work, but I work hard and consider myself a professional.
If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. You hear something while walking down the hall or are copied on an email and know something about the purpose of a meeting coming up.
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? My boss calls them Grrr!
One time we had to cancel at the last minute, but we were a few days past the cancellation date. There is value in getting to know people, even if it is just over email or the phone. What are the dates you can cancel by? Contracts will have dates you can cancel by. Pay attention or it could cost your company money. 23, 1 p.m.
On the rare occasions when the president has had me call back one of these salespersons for more information, I politely ask them to please email or fax me more information about their company and services, yet they refuse! EST Taking Effective MeetingMinutes Join me for a Webinar Oct. So why do companies continue to do it?
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? 5, 2010 at 12 p.m.
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? 5, 2010 at 12 p.m.
At first I am taken aback, wondering what the heck happened, and then I get angry and because I couldnt get it off my chest with this person, the next person I meet will probably feel my crankiness and then they will wonder what happened and pass the bad mood on to the next person. The worst time to write an email is when you are angry.
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