Practically Perfect PA

AUGUST 1, 2013

The skills you pick up along the assistant career path are invaluable and I for one would not be able to do the job I do today if I hadn’t started as a Team Administrator back in 2003. Speaking with confidence on the phone and forwarding calls. Taking minutes, writing agendas and attending meetings. Learning to multi-task.

Skills 100

Skills 2003 UPS Agenda 100

Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#.

2007 100

2007 Agenda 2008 Cubicle 100

Stephanie LH Calahan

DECEMBER 27, 2010

Work With Stephanie « Handbook for Life: 52 Tips for Happiness and Productivity | Main | Tips to Go Almost Paperless » Save Time Doing Simple Things that ADD UP to Major Time Savers There are a number of simple things that you can tweak to give you loads of extra time in your day, week, month and even year.  To your success!

UPS 100

UPS Credit Card AT&T Networking 100

Laughing all the Way to Work

DECEMBER 17, 2015

Even though they can seem like small things, at the beginning you are trying to do your best to impress and can feel a bit helpless when the phone rings and you realize you don't know how to answer it. This helped me see that I was picking things up quickly, but if I forgot something, I could go back and check in my manual.

Agenda 100

Agenda Sprint 2015 Medical 100

The Office Professionals Place

APRIL 29, 2010

It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call. Always start on time and do your best to end on time by following the agenda and "table" topics that require more discussion. The Minutes will bring them up to speed. agenda, minutes from last meeting.)

Agenda 100

Agenda 2010 Filing IAAP 100

Office Dynamics

NOVEMBER 8, 2018

So many of you came up and introduced yourselves and said, “Hey you’re the guy I get all the emails from” I had to slip it into this blog. I didn’t know what to expect or how many people would show up but when I rounded the corner with my phone on Facebook Live, I was impressed with the HUGE turnout. Please enjoy watching it!

Agenda 203

Agenda Facebook Interviewing Email 203

Ian's Messy Desk

JANUARY 26, 2012

Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. Waiting can eat up a fair portion of your time. Stand up for visitors. Schedule the others for follow-up, as appropriate. Work from an agenda.

Calendars 100

Calendars Phones Agenda Filing 100

Laughing all the Way to Work

MAY 16, 2010

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" Lets enjoy our day together.©

Agenda 100

Agenda Time Zones International IAAP 100

Ideas.Ted

JULY 27, 2021

A lot of our speed is artificial, which ends up costing us in accuracy, clarity and respect. If you’re not the boss, don’t be afraid to ask clarifying questions up front. If you just received a vague or confusing text or email, don’t be afraid to request a phone conversation or, if possible, a video or in-person meeting.

Email 131

Email Phones Agenda 2021 131

Virtual Moxie

JUNE 21, 2011

If it can’t possibly wait, that’s one thing, but just laying something down, whenever it shows up for you, rather than thinking about when it might be best received and processed is disrespectful of her energetic resources. Take it off the agenda, and write to your client about it, instead. To fix it, think about her. Do you do that?

Agenda 100

Agenda Phones Learning UPS 100

Practically Perfect PA

MARCH 21, 2014

Ensure that the conference call has an agenda and make sure that all of the participants have the correct paperwork. It can be hard to control the sound quality of a conference call especially if participants are dialing in from their mobile phones. is a great service which hosts conference calls for up to 50 participants.

Agenda 100

Agenda Phones Time Zones International 100

Laughing all the Way to Work

APRIL 19, 2011

Here are some things you can do to bring that about: Bring your level of service up a level (or two if necessary) Act the way you want to be treated. The organization I work for recognizes our small team of admins for the work that we do and rely on us to contribute in a professional manner, but it didn't happen overnight.

IAAP 100

IAAP Agenda Administrative Professionals Goals 100

Stephanie LH Calahan

OCTOBER 10, 2012

single entry from my mobile phone, online or via my email  integration with social media (e.g. Date and Time based task lists with daily agenda and tasks viewable in the office or on the road. Tag triggered automatic follow-ups with customers or internal tasks.  vs accessing the web version on the smart phone.

Management 100

Management Social Media Fax Agenda 100

Step It Up VA Coaching

AUGUST 7, 2014

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. What do you suppose shows up on that list? Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc.,

Management 100

Management Phones Agenda Calendars 100

Step It Up VA Coaching

JULY 18, 2013

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. What do you suppose shows up on that list? Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc.,

Management 100

Management Phones Agenda Calendars 100

Step It Up VA Coaching

SEPTEMBER 13, 2012

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. What do you suppose shows up on that list? Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc.,

Management 100

Management Phones Agenda Calendars 100

Loosely Speaking

AUGUST 6, 2009

Location: Candy and Doreen will be joining us from remote locations and the session will be accessible by either long distance phone and/or computer, headset and wifi connection. Participants will either use a conference call or other online meeting room to attend, so computer and/or phone access will be necessary.

2009 100

2009 Agenda Social Media Phones 100

Productivity Bits

SEPTEMBER 23, 2010

You don’t actually try closing them out but must control them so that they won’t blow you up into pieces. The only thing that you can do is to prevent the build up of new “open loops&# on top of your existing “open loops&#. The 2 phone clients can sync to the Windows version. File System.

Agenda 100

Agenda AT&T Calendars Stress 100

Ian's Messy Desk

JANUARY 30, 2012

You could, for example, make a donation to a food bank every time your weight went up instead of down. Keep your goals on someone else’s agenda. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Set larger rewards to mark major accomplishments. Take small steps. Have a work buddy.

Management 100

Management Goals Agenda Calendars 100

Office Dynamics

SEPTEMBER 1, 2012

Add this valuable webinar to your agenda today! Sign up for The Manager's Workshop and we'll send you all five e-booklets that make up the Manager's Guide Mini-Library. Early Registration Bonus: The first 50 people to sign up for this webinar will receive all five e-booklets that make up the Manager's Guide Mini-Library.

Management 100

Management Agenda Gifts Skills 100

Laughing all the Way to Work

JANUARY 22, 2011

He suggested that when I set up a meeting or organize travel for him I should ask myself, if I was the one going to the meeting, or on a business trip, what would I need in order to be prepared? Most of this information you can get in your initial phone call or email correspondence with the other party when you are organizing it.

Calendars 100

Calendars Travel Agenda Interviewing 100

Ian's Messy Desk

JULY 31, 2012

You could, for example, make a donation to a food bank every time your weight went up instead of down. Keep your goals on someone else’s agenda. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Set larger rewards to mark major accomplishments. Take small steps. Have a work buddy.

Goals 100

Goals Management Agenda Calendars 100

Practically Perfect PA

MAY 2, 2014

This was before we had apps or smart phones or the rise in technology that we have seen over the years. It is designed specifically for people who handle tasks and need to follow up on actions from meetings. This app makes meeting preparation, participation and follow up easier. I also got very bored of writing minutes!

Dropbox 100

Dropbox Keyboards PDF Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Lastly, don’t underestimate the importance of dressing professionally.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Lastly, don’t underestimate the importance of dressing professionally.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

On The Job

JULY 30, 2007

I was recently interviewed on a radio show and the subject of work/life balance came up. I wasn’t able to turn it off any more, waking up at night with thoughts of what I should be doing, becoming distracted during personal moments with members of my family because I was thinking about my job. I was too focused on my work.

Agenda 100

Agenda Medical Interviewing Phones 100

Stephanie LH Calahan

MARCH 5, 2010

I set up alerts to remind me that they're coming up. List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2.     B Which is more important: “a-Plan Agenda” or “c-Draft budget report”? I set up alerts to remind me that they're coming up.

Management 100

Management Agenda Calendars Twitter 100

Who's the Real Boss?

AUGUST 31, 2020

But as a hard and fast rule, it is important to skill yourself up to the highest level in being able to produce formal Board minutes, as for any other lower level of meeting you can just scale back the formal-ness of your minutes to suit the tone of that meeting. It’s also good for familiarising yourself with who will be there.

Agenda 98

Agenda AT&T Budget Google 98

Office Dynamics

JUNE 3, 2013

So, if I think it is tough being a traveler in the United States, just imagine how difficult it is for the executives who travel great distances often—and have to show up for meetings! Main contact''s cell phone number (for emergencies or in-transit arrival delays or changes). Address: Phone: _. To Pack: Cell phone.

Travel 100

Travel Attire Restaurants Medical 100

Laughing all the Way to Work

FEBRUARY 20, 2010

Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda. I put the items from the agenda on the template in the same order and with a space to put the discussion and decisions/actions from the meeting.

Time Zones 100

Time Zones Agenda IAAP 2010 100

Practically Perfect PA

OCTOBER 23, 2014

If you missed out of this step and have been working with your Executive for a while it is well worth revisiting this question in your next catch up meeting. Are the meetings still worthwhile – would it be best to schedule them less frequently, should they take place over the phone rather than face to face. Bring up Folders.

Management 100

Management Calendars Agenda AT&T 100

The Small Business Blog

SEPTEMBER 9, 2009

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk I hope these videos will help you to make up your mind to start your own business, it does not cost the earth. If providing additional income for your family is on your agenda, this could be one of your opportunities. Digg Furl Netscape Yahoo!

2007 100

2007 2008 2006 2009 100

The Small Business Blog

OCTOBER 18, 2007

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk This will allow you to stay in close touch with your supplier, and get real time up-dates and feed-back – there are other benefits too. Nobody answers the phone – put the phone down and do not call back. Get a back-up.

2007 100

2007 2008 2009 2006 100

Ian's Messy Desk

JUNE 9, 2010

Make meetings effective – Managers can spend an average of 17 hours a week in meetings, and that doesn’t include preparation and follow-up time. If you’re holding a meeting, draw up an agenda and circulate it to the staff attending beforehand. Archive Files: store in a filing cabinet or an off-site location.

Filing 100

Filing Cubicle Ergonomics Agenda 100

Laughing all the Way to Work

DECEMBER 28, 2015

Even if you are not new, the drawers get messy over time so a good clean up really helps. It is always good to have a notebook and pen handy to write a quick phone message or instructions from your boss. On-line housecleaning - It is also very important to make yourself at home in your online files, but also to do some clean up.

Staples 100

Staples Holidays Agenda Filing 100

Practically Perfect PA

JUNE 1, 2015

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. I’m usually woken up by my two cat’s way before the alarm clock goes off, so my morning is usually cleaning out their trays, feeding them and then getting myself ready. Busy – sometimes crazy busy!

Suppliers 100

Suppliers 2011 Agenda Lifestyle 100

Laughing all the Way to Work

NOVEMBER 8, 2009

Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc. If it is an external meeting, but local, enter location of meeting in calendar, provide your boss with address and directions, contact phone number, taxi chit. 411 Look Up 411.ca Meeting with Mr. Brown and Ms.

Time Zones 100

Time Zones IAAP Calendars International 100