Practically Perfect PA

OCTOBER 9, 2018

You know those meetings that go on and on forever with no agenda, no purpose and no end? Often, they can be a phone call or an email, and they never require everyone in the […]. Yup, we’ve all been there, and we all know how much of a waste of time these meetings can be.

Agenda 161

Agenda Phones Email Skills 161

Success

FEBRUARY 16, 2023

Don’t save an email or a phone call to deal with later. Those who have trouble keeping meetings productive make an agenda. Although we know that it’s best to touch things only once, we’ve all stopped halfway through a task because the phone rang or somebody stopped by to chat. They never touch things twice.

2022 331

2022 Email Filing Agenda 331

Success

OCTOBER 3, 2022

They put away their phones. When you robotically approach people with small talk and are tethered to your phone , this puts their brains on autopilot and prevents them from having any real affinity for you. Nothing turns someone off to you like a mid-conversation text message. Photo by Krakenimages.com/Shutterstock.

Confidence 290

Confidence Agenda 2019 Phones 290

Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. Trust me, people start to get irritated when this happens over and over again.

2007 100

2007 Agenda 2008 Cubicle 100

Laughing all the Way to Work

NOVEMBER 10, 2007

Other things you can put in the comments section would be: call-in numbers if it is a teleconference agenda address/directions to get to the meeting confirmed attendance list with phone numbers (especially if your boss is the Chair) and any other information you think would be helpful.

Calendars 100

Calendars Agenda Email Phones 100

Professional Assistant Blog

SEPTEMBER 7, 2007

Plan out an agenda of all points that will need to be discussed. The Timekeeper would make sure each topic is covered within the amount of time mentioned on the agenda. If the person isnt responsible for any of the items discussed in this meeting, dont invite them. Delegate a person to be a a Facilitator, a Timekeeper and a Scribe.

Google Docs 100

Google Docs 2008 Cubicle 2007 100

The Office Professionals Place

APRIL 29, 2010

It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call. Always start on time and do your best to end on time by following the agenda and "table" topics that require more discussion. Distribute the agenda/handouts prior to the meeting. Start on time and end on time.

Agenda 100

Agenda 2010 Filing IAAP 100

Laughing all the Way to Work

DECEMBER 17, 2015

Even though they can seem like small things, at the beginning you are trying to do your best to impress and can feel a bit helpless when the phone rings and you realize you don't know how to answer it. Organizing folders For the meetings I organize I like to have three folders: Agenda, Handouts and Minutes.

Agenda 100

Agenda Sprint 2015 Medical 100

Virtual Moxie

JUNE 21, 2011

VAs often require a weekly, hourish long phone meeting with clients to talk through the week ahead, brainstorm, and prioritize work activities. One way to fix that… as you look at the agenda you create for the next call, ask yourself, “Is this a meeting, or a memo?” Take it off the agenda, and write to your client about it, instead.

Agenda 100

Agenda Phones Learning UPS 100

Laughing all the Way to Work

MAY 16, 2010

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets 23, 1 p.m. (for

Agenda 100

Agenda Time Zones International IAAP 100

Laughing all the Way to Work

APRIL 19, 2011

If you want to be recognized as a professional, act like one Acquaint yourself with the goals of the organization and determine how your position aligns with those and work towards accomplishing them from your job. It will be noticed!

IAAP 100

IAAP Agenda Administrative Professionals Goals 100

Practically Perfect PA

MARCH 21, 2014

Ensure that the conference call has an agenda and make sure that all of the participants have the correct paperwork. It can be hard to control the sound quality of a conference call especially if participants are dialing in from their mobile phones. ConferenceCall.co.uk.

Agenda 100

Agenda Phones Time Zones International 100

Ian's Messy Desk

JANUARY 26, 2012

Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. Work from an agenda. Work your calendar: If you’re not on the phone, set-up, confirm or reschedule items on your calendar. Unproductive Meetings.

Calendars 100

Calendars Phones Agenda Filing 100

Laughing all the Way to Work

OCTOBER 2, 2010

You can add the agenda to the meeting request by attaching it. For instance I will put a reminder to call a client and put the name and phone number in the Subject line. To add an attachment, click on the Insert tab and choose Attach File or Attach Item.

Calendars 100

Calendars Holidays Agenda Administrative Professionals 100

Stephanie LH Calahan

OCTOBER 10, 2012

single entry from my mobile phone, online or via my email  integration with social media (e.g. Date and Time based task lists with daily agenda and tasks viewable in the office or on the road. Ability to access AND update data via your smart phone in an app. vs accessing the web version on the smart phone.

Management 100

Management Social Media Fax Agenda 100

Ideas.Ted

JULY 27, 2021

If you just received a vague or confusing text or email, don’t be afraid to request a phone conversation or, if possible, a video or in-person meeting. Phone, video or live meetings can safeguard us from filling our inboxes with one tiny question after the next and require us to formulate the right questions.

Email 131

Email Phones Agenda 2021 131

Small Business Labs

DECEMBER 15, 2016

After doing this for more than a decade, I still can't predict when the phone will ring, but I've come to accept that it will. Further modification is needed and should be on the agenda of the next Congress and President. 3) The gig economy is reputation-based and operates on word-of-mouth recommendations.

Negotiating 100

Negotiating Agenda Health Expenses 100

Step It Up VA Coaching

AUGUST 7, 2014

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Schedule phone conversations.

Management 100

Management Phones Agenda Calendars 100

Step It Up VA Coaching

JULY 18, 2013

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Schedule phone conversations.

Management 100

Management Phones Agenda Calendars 100

Step It Up VA Coaching

SEPTEMBER 13, 2012

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Schedule phone conversations.

Management 100

Management Phones Agenda Calendars 100

Loosely Speaking

AUGUST 6, 2009

Location: Candy and Doreen will be joining us from remote locations and the session will be accessible by either long distance phone and/or computer, headset and wifi connection. Participants will either use a conference call or other online meeting room to attend, so computer and/or phone access will be necessary.

2009 100

2009 Agenda Social Media Phones 100

Ian's Messy Desk

JANUARY 30, 2012

Keep your goals on someone else’s agenda. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Tell someone what your goals and your deadlines are; get them to check on you to see if you met the goal. Have a work buddy. Review with your buddy. Review the written track of your regular progress.

Management 100

Management Goals Agenda Calendars 100

Office Dynamics

NOVEMBER 8, 2018

I didn’t know what to expect or how many people would show up but when I rounded the corner with my phone on Facebook Live, I was impressed with the HUGE turnout. Our agenda looked the best when compared to other administrative conferences. It seemed everybody had shown up and no one was without conversation. You previously attended.

Agenda 203

Agenda Facebook Interviewing Email 203

Practically Perfect PA

AUGUST 1, 2013

Speaking with confidence on the phone and forwarding calls. Taking minutes, writing agendas and attending meetings. Receptionist: Meeting and greeting important clients . Looking happy and cheerful at all times (even if you are not). Learning to multi-task. Booking meetings and meeting rooms. Escalating issues when appropriate.

Skills 100

Skills 2003 UPS Agenda 100

Ian's Messy Desk

JULY 31, 2012

Keep your goals on someone else’s agenda. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Tell someone what your goals and your deadlines are; get them to check on you to see if you met the goal. Have a work buddy. Review with your buddy. Eliminate distractions.

Goals 100

Goals Management Agenda Calendars 100

Productivity Bits

SEPTEMBER 23, 2010

You can use this tool in 4 ways: In your web browser, as a Windows Client, in an Android phone, and iPhone. The 2 phone clients can sync to the Windows version. GTD Agenda - This is one of the tools designed with the GTD system in mind. The 3 clients (Windows, Android and iPhone) can sync with the web version.

Agenda 100

Agenda AT&T Calendars Stress 100

Stephanie LH Calahan

MARCH 5, 2010

List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2. Compare tasks and put a check mark next to the higher Priority task: a to b then, a to c and then, a to d b to c then, b to d c to d Using the example above: Which is more important: “a-Plan Agenda” or “b-Billy Bob’s Review”?   

Management 100

Management Agenda Calendars Twitter 100

Practically Perfect PA

MAY 2, 2014

This was before we had apps or smart phones or the rise in technology that we have seen over the years. Through Meeting Gold meetings can be created, sent to the participant’s calendars, agendas can be created and changed prior to the meeting. I also got very bored of writing minutes! I just had good old fashioned pen and paper.

Dropbox 100

Dropbox Keyboards PDF Agenda 100

Office Dynamics

SEPTEMBER 1, 2012

Add this valuable webinar to your agenda today! You may include as many people as you wish while listening on a single phone line. Don't wait another minute! Our popular Manager's Workshop will help managers get the best from their staffs—and make your entire workforce more productive. Sincerely, Pat DiDomenico. P.S. Free Bonus Gift.

Management 100

Management Agenda Gifts Skills 100

Who's the Real Boss?

AUGUST 31, 2020

When you sit in a meeting for hours on end, ears pricked up, needing to listen and capture every word, the last thing you want to be doing is jumping around the page, creating headings and subheadings against the agenda items on the fly, or jumping from one agenda item to the next.

Agenda 98

Agenda AT&T Budget Google 98

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Laughing all the Way to Work

JANUARY 22, 2011

So I do and when he has a meeting I make sure he has the agenda and any back-up materials, the location and directions if needed, the name and title of the person he is meeting, especially if he doesn't know them well, and the purpose of the meeting.

Calendars 100

Calendars Travel Agenda Interviewing 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

On The Job

JULY 30, 2007

I had no cell phone or Blackberry or any other agenda other than to simply move my feet from time to time. The world will not stop revolving if I don’t answer someone immediately, and I may just be more useful to them if I give my response more thought. • I went to a museum.

Agenda 100

Agenda Medical Interviewing Phones 100

Office Dynamics

JUNE 3, 2013

Main contact''s cell phone number (for emergencies or in-transit arrival delays or changes). Address: Phone: _. Other Special Requests: Meeting Materials: Agenda. To Pack: Cell phone. Cell phone charger (or Universal charger). Phone #: __. Phone # __. Town Hall Meetings. Customer Meetings. Car rental?

Travel 100

Travel Attire Restaurants Medical 100

Laughing all the Way to Work

FEBRUARY 20, 2010

Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda. I put the items from the agenda on the template in the same order and with a space to put the discussion and decisions/actions from the meeting.

Time Zones 100

Time Zones Agenda IAAP 2010 100

Practically Perfect PA

OCTOBER 23, 2014

Are the meetings still worthwhile – would it be best to schedule them less frequently, should they take place over the phone rather than face to face. Agenda / meeting purpose. When responding to diary appointments everyone should provide you with an agenda or purpose for the meeting. Don’t delete recurring meetings.

Management 100

Management Calendars Agenda AT&T 100