Success

OCTOBER 24, 2023

Then put them in your calendar before anything else. Even with the best intentions, you can find yourself subject to someone else’s agenda. Pick up the phone Making a call can often generate a quicker—and more accurate—response than a time-consuming email exchange. Don’t let the low-value ones hijack time and mental energy.

Skills 297

Skills Management Payroll Phones 297

Practically Perfect PA

AUGUST 1, 2013

The skills you pick up along the assistant career path are invaluable and I for one would not be able to do the job I do today if I hadn’t started as a Team Administrator back in 2003. Getting to grips with calendar and email management. Taking minutes, writing agendas and attending meetings. Helping with projects.

Skills 100

Skills 2003 UPS Agenda 100

Laughing all the Way to Work

JANUARY 1, 2011

The new year is a good time to bring up the Look-Forward Agenda. The Look-Forward Agenda is very helpful for this. It is basically a list of items that are regularly dealt with throughout the year and provides a timetable of when these items need to be added to the agenda. Happy New Year everyone!

2011 100

2011 Agenda Budget Calendars 100

Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#.

2007 100

2007 Agenda 2008 Cubicle 100

Success

OCTOBER 2, 2024

Freelancing is the first job I’ve woken up each day excited about. You’re often chasing payments and following up again and again on outstanding invoices. As my career ramped up, I had to consider tough work-life balance decisions, such as investing in full-time day care. It’s a lot of work, especially in the beginning.

Doodle 246

Doodle 2023 Budget Email 246

Productivityist

DECEMBER 28, 2011

I’m at the time of year where I begin to map out the coming year – not with mind mapping apps 1 , but on my various calendars. My family routinely receives/orders a wall calendar that has photos of our closest relatives on my wife’s side, mainly (and appropriately) featuring the kids. It’s decluttering time. MacBook Air. It’s there.

Calendars 40

Calendars Agenda 2012 Email 40

Practically Perfect PA

OCTOBER 11, 2012

The saying goes that there are three requirements to make up an effective Committee – the right task, the right people and the right process. In most cases assistants will not be in a position to influence the tasks given to a Committee or the members that make up the group but they will have a huge influence over the process.

Management 100

Management Agenda Meeting Planning Calendars 100

Practically Perfect PA

OCTOBER 11, 2012

The saying goes that there are three requirements to make up an effective Committee – the right task, the right people and the right process. In most cases assistants will not be in a position to influence the tasks given to a Committee or the members that make up the group but they will have a huge influence over the process.

Management 100

Management Agenda Meeting Planning Calendars 100

All Things Admin

JUNE 23, 2021

It should be easy for someone else to pick up, follow, and achieve the same results, even if they’ve never touched the project before. Review calendars and compile date and time options. Determine the agenda and who is presenting. Create the meeting agenda for the department head’s approval. Meeting Agenda.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Laughing all the Way to Work

JUNE 13, 2011

For each of the meetings I provide support to I have an agenda folder and any items that people forward me to add to the next agenda or questions they might have, I put in that folder. This is also useful when you meet with the Chair to create the agenda so you can be reminded of anything that needs to be put on it.

Agenda 100

Agenda Calendars Filing Email 100

Office Organization Success

FEBRUARY 24, 2012

In fact just this week, on a group that I belong to, this very question came up, so I jumped in with my recommendations and thought I’d share them here with you too. Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. And similarly you can just view one calendar at a time.

Project Management 100

Project Management Central Desktop Management Calendars 100

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

Management 100

Management Calendars Agenda AT&T 100

Make or Break Moments

JANUARY 1, 2010

Last year I selected three words, which were Bite, Charge and Follow-Up. And I was successful! This year I am taking a more positive approach For several years Chris Brogan has started each year with a focus on three words. This year Chris has selected Eco-systems, Owners and Kings to focus on for 2010. If you can remember it, you will do it.

2010 100

2010 2009 Customer Service 2008 100

Laughing all the Way to Work

JANUARY 22, 2011

He suggested that when I set up a meeting or organize travel for him I should ask myself, if I was the one going to the meeting, or on a business trip, what would I need in order to be prepared? There is more to it than just putting the date in the calendar. This is a good thing to bring up with him or her.

Calendars 100

Calendars Travel Agenda Interviewing 100

Office Dynamics

DECEMBER 16, 2013

If you have a key meeting coming up with your boss, or your best client, and you know its purpose, when should most of the thinking for that session be completed? As a result, meetings that should last 20 to 30 minutes end up lasting one, two, three hours or more. Send out an agenda far enough in advance for participants to prepare.

Agenda 100

Agenda Calendars Training 2013 100

Office Dynamics

DECEMBER 16, 2013

If you have a key meeting coming up with your boss, or your best client, and you know its purpose, when should most of the thinking for that session be completed? As a result, meetings that should last 20 to 30 minutes end up lasting one, two, three hours or more. Send out an agenda far enough in advance for participants to prepare.

Agenda 100

Agenda Calendars AT&T 2013 100

Loosely Speaking

JUNE 7, 2009

In Arizona, we’re gearing up for a late summer meeting for Virtual Assistants. Love to hear from you about your thoughts on an agenda for a VA retreat, or any similar event you’ve hosted for peers. Or, are you going to be in Arizona in late August? Get Loosely Speaking Products.

2004 100

2004 Agenda 2009 Copyright 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. I set up alerts to remind me that they're coming up.

Management 100

Management Agenda Calendars Twitter 100

Clutter Coach

DECEMBER 21, 2017

As we remove the plastic wrappings from our new calendars and start neatly recording upcoming events and plans, we’re inspired to make 2018 the best year ever. If they’re not keeping up with the paperwork, they can’t help team members improve. By: Peg Ayers. A clean slate. A fresh start.

2018 124

2018 Calendars Agenda Filing 124

Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

Filing 100

Filing Calendars Networking Fax 100

Laughing all the Way to Work

JUNE 14, 2009

My favourite to-do list is a calendar timeline so I can see at a glance where I am at and what I need to do to get there. It is simply using an on-line calendar with space on each day to enter what needs to be done. To generate a calendar in Word 2007, click on the Office Button (in the top left-hand corner). No surprises!

Agenda 100

Agenda Time Zones IAAP Calendars 100

Ian's Messy Desk

JANUARY 26, 2012

Waiting can eat up a fair portion of your time. Stand up for visitors. If a visitor comes into your office, stand up to greet them and don’t invite them to sit down. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. Schedule the others for follow-up, as appropriate.

Calendars 100

Calendars Phones Agenda Filing 100

Make or Break Moments

JANUARY 29, 2010

Chris Brown of Branding and Marketing ( Marketing Resources and Results ) led us through a packed agenda. If we find out something new and exciting – we should keep it a secret so that we have a leg up on our competition. But first we went around the table and introduced ourselves. It was a make or break moment in my mind.

Learning 100

Learning 2009 Customer Service Social Media 100

Practically Perfect PA

MAY 2, 2014

It is designed specifically for people who handle tasks and need to follow up on actions from meetings. Again it is a digital notebook but it also has an automated To-Do organiser which syncs with calendars and address books. This app makes meeting preparation, participation and follow up easier. Meeting Gold - £6.99.

Dropbox 100

Dropbox Keyboards PDF Calendars 100

Laughing all the Way to Work

MAY 16, 2010

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Dealing in real time.

Agenda 100

Agenda Time Zones International IAAP 100

Stephanie LH Calahan

NOVEMBER 14, 2011

You can go to [link] to learn more and sign up! The One Million for $1 Million site ( [link] ) provides information on the party agenda and prizes.   Go to [link] to learn more and sign up! Let me know you signed up in the comments below and what your twitter ID is so that I can look out for you the night of the event.

Twitter 100

Twitter Agenda Mentoring Holidays 100

Productivity Bits

SEPTEMBER 23, 2010

You don’t actually try closing them out but must control them so that they won’t blow you up into pieces. The only thing that you can do is to prevent the build up of new “open loops&# on top of your existing “open loops&#. GTD Agenda - This is one of the tools designed with the GTD system in mind.

Agenda 100

Agenda AT&T Calendars Stress 100

Ian's Messy Desk

JANUARY 30, 2012

You can use a journal, a calendar, a graph or any other form that works for you. You could, for example, make a donation to a food bank every time your weight went up instead of down. Keep your goals on someone else’s agenda. Track your progress. Write it down. Set rewards or penalties. Take small steps. Have a work buddy.

Management 100

Management Goals Agenda Calendars 100

Loosely Speaking

JANUARY 16, 2009

If you reside in Northern Arizona and your VA practice meets the * criteria listed below, then you won’t want to miss this local meet-up of seasoned professionals. Agenda will be provided once you RSVP to either tara-at-cableone-dot-net or ktcosmos-at-LooseEnds-dot-net. I may show up. Sounds like fun. Happy New Year!

2009 100

2009 2004 Agenda AT&T 100

Ian's Messy Desk

JULY 31, 2012

You can use a journal, a calendar, a graph or any other form that works for you. You could, for example, make a donation to a food bank every time your weight went up instead of down. Keep your goals on someone else’s agenda. Track your progress. Write it down. Set rewards or penalties. Take small steps. Have a work buddy.

Goals 100

Goals Management Agenda Calendars 100

Clutter Coach

JUNE 28, 2018

I came up with this idea for one of my clients who’s a consultant. Once we had the timeline we could see where my client might get hung up and start procrastinating. Having the calls on his calendar gave more structure to the timeline. You can leave a review here! Those are the times to schedule a virtual team member call.

Calendars 100

Calendars Agenda AT&T Mentoring 100

Office Dynamics

DECEMBER 8, 2016

The idea is to come up with revolutionary answers that will create change and therefore create better conversations. Here are some ideas: Daily Calendars Technology is not perfect and neither are humans. It is easy to place a wrong time or wrong date on a calendar. We have to stop having these same conversations over and over.

Management 100

Management 2016 Calendars Administrative Professionals 100

Practically Perfect PA

MARCH 18, 2015

Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. Write the first agenda for this meeting and make sure the first point of conversation is on the structure of your 1-2-1 meetings. This is nonnegotiable from your point of view. Schedule this in their diary straight away.

Calendars 100

Calendars Agenda Management AT&T 100

Laughing all the Way to Work

NOVEMBER 8, 2009

Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. State the purpose of the meeting in the calendar appointment as well as who will be at the meeting (i.e. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc.

Time Zones 100

Time Zones IAAP Calendars International 100

Workplace Insight

MARCH 21, 2023

The Workspace Design Show returned to the Business Design Centre from 27- 28 February 2023, with exhibitors and visitors alike hailing it as a must-attend addition to the trade show calendar and a place where the workplace community can come together to be inspired and network.

Agenda 52

Agenda UPS 2024 Networking 52

Practically Perfect PA

APRIL 27, 2015

With Personal Assistants wanting to take on more responsibility this will free up time for management and avoid unnecessary duplication in teams. Create a PA Calendar of relevant Internal & External PA Events for e.g. internal and external networking opportunities and information on approved trainers & ad-hoc training/conference days.

International 100

International Networking Temping Agenda 100

Ian's Messy Desk

MAY 12, 2010

We expend energy rushing through the day trying to keep up with ourselves. List #1 – The weekly calendar. Look for ways to free-up time. A few minutes saved here and there can add up to a significant portion of time. How you manage your time is part of your personal agenda. Thanks for visiting!

Management 100

Management Goals Ergonomics Agenda 100