Laughing all the Way to Work

MARCH 29, 2011

I prepare meeting templates for all the meetings I will need to take minutes at and fill it in as much as possible beforehand from the agenda. For those who have never tried it, the meeting template is just your agenda, turned into a minute template.

Agenda 100

Agenda Confidence Meeting Planning UPS 100

Laughing all the Way to Work

NOVEMBER 10, 2007

Other things you can put in the comments section would be: call-in numbers if it is a teleconference agenda address/directions to get to the meeting confirmed attendance list with phone numbers (especially if your boss is the Chair) and any other information you think would be helpful.

Calendars 100

Calendars Agenda Email Phones 100

Laughing all the Way to Work

OCTOBER 2, 2010

You can add the agenda to the meeting request by attaching it. To add an attachment, click on the Insert tab and choose Attach File or Attach Item. When you send it to the attendees they will have all the information they need for the meeting.

Calendars 100

Calendars Holidays Agenda Administrative Professionals 100

Laughing all the Way to Work

FEBRUARY 21, 2011

Once the meeting is organized you should make a note and diarize it a few days before the meeting to follow up to make sure the meeting is still on and that you have received all the materials needed (agenda, background materials, etc.). My role then becomes the leader, at least as far as internal participants are concerned.

Agenda 100

Agenda Email International UPS 100

Laughing all the Way to Work

JULY 29, 2012

I also include handouts after the webinar with minute and agenda templates and a cheat sheet with some handy phrases to use when taking minutes. It's the outcome of the discussion that is important, not the he said/she said part of the meeting.

2012 100

2012 Agenda Confidence Goals 100

Laughing all the Way to Work

APRIL 19, 2011

It will be noticed!

IAAP 100

IAAP Agenda Administrative Professionals Goals 100

Laughing all the Way to Work

DECEMBER 5, 2010

Have an agenda of things you would like to speak about and people you want to talk to. Going to the office party is a good way to connect with your boss and other work colleagues and because your boss has to go (it's their party after all), they do notice who is not there. She also suggested being prepared when you go to the party.

Etiquette 100

Etiquette IAAP Business Cards Agenda 100

Laughing all the Way to Work

JUNE 14, 2009

To prepare a minute template simply use your agenda and put it in minute format. Under each agenda heading you can then record the appropriate information when you are in the meeting. I use the meeting agenda as an index with each item as a tab number.

Agenda 100

Agenda Time Zones IAAP Calendars 100

Laughing all the Way to Work

FEBRUARY 20, 2010

Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda. I put the items from the agenda on the template in the same order and with a space to put the discussion and decisions/actions from the meeting.

Time Zones 100

Time Zones Agenda IAAP 2010 100

Laughing all the Way to Work

JANUARY 22, 2011

So I do and when he has a meeting I make sure he has the agenda and any back-up materials, the location and directions if needed, the name and title of the person he is meeting, especially if he doesn't know them well, and the purpose of the meeting.

Calendars 100

Calendars Travel Agenda Interviewing 100

Laughing all the Way to Work

DECEMBER 28, 2015

Preparing for when everyone gets back - I have a meeting on the Friday after the holidays so will prepare the draft agenda and any materials so my boss can look them over when he gets in and then I will be able to quickly get the package ready to send out and prepare my minute template. It is hard to keep yourself motivated otherwise.

Staples 100

Staples Holidays Agenda Filing 100

Laughing all the Way to Work

NOVEMBER 8, 2009

Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc. Depending on how formal the meeting is, you may need to draft an agenda for your boss’s review and forward to meeting participants in advance of the meeting. Meeting with Mr. Brown and Ms. Where is the meeting being held?

Time Zones 100

Time Zones IAAP Calendars International 100

Laughing all the Way to Work

MAY 24, 2009

Under Leader, click the leader option that suits your needs i.e. ……1 or --1 Click OK Type text you want i.e. Agenda as in example below. In the Paragraph dialog box, click Tabs (bottom left). Then tab over and your leader will appear. 2 Line Spacing Highlight section you want to change spacing on. spacing To insert a document i.d.

2007 100

2007 Time Zones IAAP 2003 100

Laughing all the Way to Work

DECEMBER 5, 2015

I have two lovely grandsons so they were definitely going to be in the picture with Granny spending a lot more time with them instead of continually saying "I'll be with you in a minute, I just have one more thing to finish for work" as I madly tried to draft an agenda while babysitting them on the weekend.

Retirement 100

Retirement Travel Negotiating Agenda 100

Laughing all the Way to Work

SEPTEMBER 18, 2009

Click on that and you will find a wealth of templates from a resume, cover letter, minutes, agenda and many others. Once you log on click on the tab Productivity and you will see on the right Templates. I believe someone mentioned there were almost 500 to choose from.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

SEPTEMBER 6, 2008

Posted by Patricia Robb at 4:16 PM Labels: Administrative Assistant , agenda , checklist , executive assistant , minutes , motions , professional assistant , to-do list , voting Reactions: Newer Post Older Post Home Join me for a Webinar, Sept. Being organized helps de-clutter any task and makes it more manageable and doable. 23, 1 p.m.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

MARCH 13, 2010

The night before I go to a Board meeting, I review all my templates, agendas, binder, attendance sheets and everything I am going to need or might need. Every time I use a bus ticket, I keep a mental inventory so I know when I need to buy some more and dont show up at the bus stop one morning and Oops! no tickets. Do I have everything?

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

JULY 5, 2009

She had an agenda and was going to let him have it. The longer she couldnt get in touch with him, the angrier she became. When she finally did reach him she started off really nice. "Hi, Hi, how are you?," she said sweetly. Then you could see it progressing downward from there. What happened? Crankiness and bad moods can be passed on.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

DECEMBER 19, 2009

I tend to keep my scheduling sheets in chronological order and each morning I go through them to see if there is any action I need to take, i.e. follow up to ask for an agenda or see if I can start scheduling.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

For a boss who is on the road a lot you can use the electronic method of dragging the e-mail or whatever they will need for their meeting into the calendar date, including directions on how to get to the meeting, flight numbers and times, call-in numbers for teleconferences, agendas, e-mails, etc.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

AUGUST 13, 2010

I also drag items from my Inbox if someone sends me an email to advise they will be sending an agenda or some other item by a certain date. (Note: The original email will remain in your Sent items and a copy will open up in your Tasks notes page). I drag it to my Tasks and set a reminder so I can follow up whether the item was received.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

DECEMBER 12, 2009

This also works with your Calendar, which comes in handy if you want to either insert the agenda or another document from Word, or if you need to insert an e-mail. I always put OPEN FOR DETAILS in the subject line however, as it is not always evident in a meeting request that there is anything else in it unless you know to open it.

Time Zones 100

Time Zones IAAP 2009 2008 100